Executive Assistant

GeneDx; New York (NY); Remote; USD 80,000 - 85,000; Full time

Job summary

A leading healthcare company seeks an experienced Executive Assistant to support C-Suite executives in a fast-paced environment. The ideal candidate will manage complex schedules, coordinate travel, and ensure smooth operations within the executive team. Candidates should have at least 5 years of experience, strong communication skills, and a proven ability to multitask effectively. This remote position offers flexibility while maintaining high professional standards.

Qualifications

• Minimum 5 years of experience supporting senior executives.
• Ability to adapt to changing priorities and work under pressure.
• High level of professionalism and integrity.

Responsibilities

• Manage complex calendars for C-Suite executives.
• Coordinate travel itineraries and logistics.
• Organize meetings and prepare agendas.

Skills

Organizational skills

Communication skills

Multitasking

Problem-solving

Time management

Education

5+ years of experience as an Executive Assistant

Tools

Microsoft Office Suite

Job description

Job Summary

We are seeking a highly organized, collaborative, and proactive Executive Assistant to support our C-Suite executives. The ideal candidate thrives in a fast-paced environment, brings their best self to every interaction, and can collaborate effectively without ego to keep the team moving forward.

This role requires exceptional multitasking abilities, strong communication skills, strategic thinking, and sharp attention to detail—especially in anticipating needs and “seeing around the corner” when it comes to scheduling and calendaring. Success in this role means thinking several steps ahead, solving problems before they arise, and enabling our executives to focus on what matters most.

Major Duties And Responsibilities

• Schedule Management: Strategically coordinate and manage the complex calendars of two to three C-Suite executives, anticipating priorities and proactively adjusting to ensure the right meetings happen at the right time.
• Travel Coordination: Arrange and manage travel itineraries, accommodations, and logistics, ensuring smooth experiences.
• Meeting Coordination: Organize and prepare for meetings, including agenda creation, minute-taking, and follow-up on action items. Ensure executives’ time is well-utilized and aligned with their preferences and business objectives.
• Event Planning: Plan and execute company events, meetings, and conferences, ensuring all details are meticulously handled.
• Communication: Serve as a liaison between executives, Board of Directors, and internal/external stakeholders, maintaining clear, timely and empathetic communication.
• Administrative Support: Handle various administrative tasks such as expense reporting, document preparation, data & processes management and thorough follow-through.
• Project Management: Assist in the planning and execution of special projects, anticipating roadblocks and driving timely successful completion.
• Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive information.
• Travel Requirements: Travel to various work locations, including Gaithersburg, MD & NYC (Satellite office) as needed.
• Ad-Hoc Tasks: Perform ad-hoc tasks and special projects as required, such as candidate interviews or procurement follow-up.
• Administrative Coverage: Provide coverage for administrative team as needed including serving as the key lead for Executive Assistant to CEO & CFO when they are out of the office.
• Collaboration & Teamwork: Partner seamlessly with other EAs, leaders, and departments to drive outcomes—working without ego and with a focus on collective success.

Supervisory Responsibilities

• No

Education/Technical Requirements

• Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives.

Experience

• Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to adapt to changing priorities and work under pressure.
• High level of professionalism and integrity.
• Capability to maintain high intensity for extended periods of time.
• Collaborative, solutions-driven, flexible, able to jump in when needed.
• Excellent leadership, strategy, communication and presentation skills.
• Operate with creativity, enthusiasm, and resilience.

CERTIFICATES, LICENSES, REGISTRATIONS

PHYSICAL DEMANDS

• This role requires extended periods of sitting while using a computer, involving frequent keyboarding and mouse usage.

WORK ENVIRONMENT

• This position is performed in a home office setting. Employees are expected to create a quiet, organized workspace conducive to productivity. The role may involve virtual collaboration with team members through video conferencing and digital communication tools. Employees should ensure reliable internet connectivity and have access to necessary technology to perform their job effectively. Flexibility in work hours may be required to accommodate team meetings and project deadlines.

Pay Transparency, Budgeted Range: $80,000—$85,000 USD

GeneDx is an Equal Opportunity Employer.

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