Executive Assistant

Ochsner Health; New Orleans (LA); On-site; USD 38,000 - 62,000; Full time

Job summary

Ochsner Health is seeking an experienced administrative professional to provide high-level support to the department. You will handle clerical tasks, calendar management, travel bookings, expense reports, and create documents using MS Office.

The role requires strong communication skills, discretion with confidential information, and the ability to manage multiple projects while coordinating with internal teams. This full-time position supports operations across facilities.

Qualifications

• Proficiency in computers, software, and web-based applications.
• Excellent verbal and written communication skills and ability to present information clearly and professionally to varying levels of individuals throughout the patient care process.
• Ability to be self-directed and work with confidential information.
• Strong organizational skills.
• Ability to travel throughout and between facilities.

Responsibilities

• Provides administrative support to the department through general clerical and receptionist duties.
• Generates and maintains documents, reports, correspondence and performs other duties related to computer programs and systems support for the department.
• Manages special projects for the department.
• Serves as a point person to those outside the department.
• Performs other related duties as required.

Skills

Computer proficiency

Verbal & written communication

Confidential information

Strong organization

Travel between facilities

Education

High school diploma or equivalent; OR business school training

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Exceptional care starts with exceptional people. For us, this is more than a job – it’s a calling. It’s waking up each day, looking for ways to make a difference with a compassionate, inclusive and talented team. Ochsner empowers you to discover your passion, reach your potential, and Pursue Your Purpose. Exceptional care starts with exceptional people and teams. Together we are leading the way.

This job provides professional level administrative support to the department(s) assigned by performing a variety of tasks such as typing, sorting, filing, photocopying, maintaining calendars, booking travel, submitting expense reports and ordering supplies. Creates documents such as memos and other correspondence and generates reports using Microsoft Excel, Word, PowerPoint and other software as needed. Serves as a point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person / group. Manages projects and organizes events such as lunches and meetings.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at the company’s discretion.

Education

Required – High school diploma or equivalent; OR business school training.

Work Experience

Preferred – Associate's degree.

Required – 3 years experience in a professional administrative role required including experience working with confidential information.

Knowledge Skills and Abilities (KSAs)

• Proficiency in using computers, software, and web-based applications.
• Excellent verbal and written communication skills and ability to present information clearly and professionally to varying levels of individuals throughout the patient care process.
• Ability to be self-directed and work with confidential information.
• Strong organizational skills.
• Ability to travel throughout and between facilities.

Job Duties

• Provides administrative support to the department through general clerical and receptionist duties.
• Generates and maintains documents, reports, correspondence and performs other duties related to computer programs and systems support for the department.
• Manages special projects for the department.
• Serves as a point person to those outside the department.
• Performs other related duties as required.

Physical and Environmental Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Medium Work – Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects. (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work: (1) when it requires walking or standing to a significant degree; or (2) when it requires sitting most of the time but entails pushing and/or pulling of arm or leg controls; and/or (3) when the job requires working at a production rate pace entailing the constant pushing and/or pulling of materials even though the weight of those materials is negligible. NOTE: The constant stress and strain of maintaining a production rate pace, especially in an industrial setting, can be and is physically demanding of a worker even though the amount of force exerted is negligible.

Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid.

There is no occupational risk for exposure to communicable diseases.

Because the incumbent works within a healthcare setting, there may be occupational risk for exposure to hazardous medications or hazardous waste within the environment through receipt, transport, storage, preparation, dispensing, administration, cleaning and/or disposal of contaminated waste. The risk level of exposure may increase depending on the essential job duties of the role.

The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Individuals who reside in and will work from the following areas are not eligible for remote work position: Colorado, California, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New York, Vermont, Washington, and Washington D.C.

Ochsner Health endeavors to make our site accessible to all users. If you would like to contact us regarding the accessibility of our website, or if you need an accommodation to complete the application process, please contact our HR Employee Solution Center at 504-842-4748 (select option 1) or [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Ochsner is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any legally protected class, including protected veterans and individuals with disabilities.