Executive Assistant

Celltrion USA; New Jersey; On-site; USD 65,000 - 90,000; Full time

Job summary

Celltrion USA, headquartered in New Jersey, seeks an Executive Assistant to support the CMO and Medical Leadership Team. The role requires proactive anticipation of needs, strong organization, and integrity in all actions within a fast-paced biopharma environment.

Responsibilities include calendar management, travel arrangements, and cross-functional communication to advance priorities and drive operational excellence across international and domestic activities.

Qualifications

• Excellent interpersonal, written, verbal and visual communication.
• Ability to handle multiple tasks and meet deadlines in a fast-moving environment.
• Valid driver's license required for driving corporate vehicle for the CMO.

Responsibilities

• Calendar Management: coordinate meetings and align with internal and external stakeholders.
• Travel arrangement and expense reconciliation for domestic and international trips.
• Effective communication and liaison with cross-functional teams and leadership.
• Expanded and ad hoc support including onboarding, org charts, and process learning.

Skills

Interpersonal skills

Written communication

Time management

Organization

Education

Bachelor’s degree

Job description

Celltrion US

A is Celltrion’s U.S. subsidiary established in 2018. Headquartered in New Jersey, Celltrion USA is committed to expanding access to biologics to improve care for U.S. patients. Celltrion USA will continue to leverage Celltrion’s unique heritage in biotechnology, supply chain excellence, and best-in-class sales capabilities to improve access to high-quality biopharmaceuticals for U.S. patients.

Celltrion Healthcare, which suggested a new growth model in the Korean biopharmaceutical industry through biosimilars, is now advancing to new challenges to become a global pharmaceutical provider. Just as it has overcome many obstacles in the past, Celltrion Healthcare will successfully pave the path for global direct selling, which has never been achieved yet by Korean biopharmaceutical companies. As it continues to surpass its current success, Celltrion Healthcare will take a leap forward to become a leading global biopharmaceutical company.

Celltrion Healthcare provides biosimilar and innovative biopharmaceutical medications to help increase patient access to advanced therapies around the world.

POSITION SUMMARY

Providing effective business support to the CMO and Medical Leadership Team to achieve goals to meet our organization’s priorities. Optimal candidates should anticipate needs proactively, work efficiently and have strong interpersonal, organizational, & time management skills. The executive assistant must have strong work ethics and maintain business integrity in all actions.

KEY ROLES AND RESPONSIBILITIES

Calendar Management:

• Collaborate with cross functional admins to gain alignment for alliance meetings, external partners (KOLs or HCPs) or Internal cross functional meetings.
• Pro-actively Monitoring & Adjusting conflicts as quickly as possible
• Schedule 1:1 weekly and monthly meetings

Travel Arrangement and Expense Reconciliation

• Coordinate domestic and international travel for team while observing our travel policy and budget - this will include flights, hotels and car service and registration to conferences
• Reconciliation and expense reporting in a timely manner
• Ensure availability to handle issues that may occur during executives’ travel

Effective Communication

• Communicate in a timely manner
• Manage email communication appropriately and effectively
• Liaise with cross functional counterparts and leadership for optimal outcomes

Expanded and Ad Hoc Support

• On/Off boarding colleagues
• Maintain Org Charts
• Maintain Distribution Lists
• Learn about different systems
• Collaborate with Administrative Support Group (ASG) to help resolve issues and gain feedback from other business support members
• Continue to learn the new processes and procedures introduced to be more effective to team
• Dedicate 10-15% of time to broadening understanding in science and medical activities as well as learning cross functional priorities and ways of working

QUALIFICATIONS

• Demonstrated excellent interpersonal, written, verbal, and visual communication and presentation skills.
• Ability to handle multiple tasks, manage deadlines, and prioritize work in a fast moving environment
• Valid drivers license required for driving corporate designated vehicle for CMO

EDUCATION

• Bachelor’s degree required (Business, Economics, Statistics, Data Science, or related field preferred).

Celltrion USA is an equal opportunity employer. It is our policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.