Executive Assistant

Matter Health; Nashville (TN); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Employer-funded HSA/FSA options

Employer-paid life and disability保险

Voluntary illness, accident, and hosp.

Job summary

Matter Health in Nashville is seeking a highly organized Executive Assistant to support our CEO, VP of Care Operations, and CHRO. This in‑office role emphasizes discretion, proactive problem‑solving, and scheduling excellence in a fast‑paced, mission‑driven environment.

You will manage complex calendars, coordinate domestic travel, prepare materials, and help with office operations and events. A Bachelor’s degree and 7+ years of EA experience are required, with strong MS Office skills and

Qualifications

• Bachelor’s degree or equivalent experience.
• 7+ years of Executive Assistant experience supporting senior executives or C-Suite.
• Proven calendar and travel management experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication with discretion.

Responsibilities

• Manage complex executive calendars, scheduling priorities, meetings, and travel.
• Coordinate domestic travel including flights, hotels, and itineraries.
• Prepare meeting agendas, materials, and supporting documents.
• Track action items, deadlines, and follow-up activities.
• Handle confidential correspondence with professionalism and discretion.
• Support executive meetings, events, and special projects; liaison with stakeholders.
• Assist with office operations and cross‑department coordination.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Organizational skills

MS Office

Independent work

Meeting support

Education

Bachelor’s degree or equivalent experience

Job description

About Matter Health

Matter Health delivers primary and preventive healthcare directly to older adults living in public housing communities.

Our mission is simple: improve healthcare access by meeting patients where they are and building trusted relationships within the communities we serve. We are growing rapidly across Tennessee and are building a team of mission-driven professionals who thrive in fast-paced, people-centered environments.

Total Healthcare. Where you live.

About the Role

Matter Health is seeking a highly organized, professional, and proactive Executive Assistant to serve as a trusted partner to three Nashville-based executive leaders. This individual will primarily support our CEO and VP of Care Operations and also provide administrative and operational support to the Chief Human Resources Officer and the Nashville office as needed.

The ideal candidate thrives in a dynamic environment, exercises exceptional judgment and discretion, anticipates needs before they arise, and is passionate about helping executives maximize their effectiveness. This position is based in Nashville and is primarily in-office, with limited hybrid flexibility based on business needs.

Key Responsibilities

Executive Support

• Manage complex executive calendars, scheduling priorities, meetings, appointments, and travel arrangements

• Coordinate domestic travel, including flights, hotels, transportation, and detailed itineraries

• Prepare meeting agendas, executive materials, presentations, and supporting documentation

• Track action items, deadlines, and follow-up activities to ensure timely completion

• Handle confidential correspondence and sensitive information with professionalism and discretion

• Serve as a key point of contact for internal and external stakeholders

• Support executive meetings, events, off-sites, and special projects

• Anticipate executive needs and proactively resolve issues before they arise

Office Operations

• Support the day-to-day operations of the Nashville office

• Coordinate office logistics, supplies, vendor relationships, and meeting space needs

• Manage incoming and outgoing mail distribution

• Assist with company events, executive meetings, and special projects

• Partner with departments to ensure smooth communication and coordination

Administrative Excellence

• Create, edit, and format PowerPoint presentations, reports, and executive documents

• Coordinate meeting logistics, conference calls, and technology needs

• Capture meeting notes and distribute action items as needed

• Manage expense reports and administrative documentation

• Maintain exceptional organization across multiple priorities and deadlines

Qualifications

Required

• Bachelor’s degree or equivalent experience

• Minimum of 7 years of Executive Assistant experience supporting senior executives or C‑Suite leaders

• Demonstrated experience managing complex calendars and travel arrangements

• Exceptional organizational skills and attention to detail

• Strong verbal and written communication skills

• High level of professionalism, discretion, and confidentiality

• Ability to manage multiple priorities in a fast‑paced environment

• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)

• Proven ability to work independently and exercise sound judgment

Preferred

• Experience supporting multiple executives simultaneously

• Trusted partner or right‑hand support to executive leadership

• Experience coordinating executive meetings, events, and special projects

• Office management or workplace operations experience

• Experience working in high‑growth or fast‑paced organizations

What Success Looks Like

• Executive presence and professionalism

• Exceptional judgment and decision‑making abilities

• Strong relationship‑building skills

• Proactive problem‑solving and flexibility

• Ownership mentality

• Commitment to confidentiality and discretion

• Ability to anticipate needs and execute with minimal direction

Why Matter Health

At Matter Health, we believe that where someone lives should never determine the care they receive. Every team member plays a vital role in improving healthcare access for older adults who have historically been underserved by traditional healthcare systems. This is not just our mission statement—it is the work we do every day.

Total Healthcare. Where you live.

Working at Matter Health

We are committed to supporting the whole person—at work and beyond. Benefits for full‑time team members begin the first of the month following your start date.

Health & Wellness

• Medical, dental, and vision coverage

• Employer‑funded HSA and FSA options

• Employer‑paid life and disability insurance

• Voluntary illness, accident, and hospitalization coverage

• Access to Matter Health’s in‑person and virtual care services

Financial Security

• Competitive compensation

• 401(k) with company match beginning at day 60

• Access to financial wellness resources and support

Time Away

• Up to 4 weeks of PTO

• 10 paid company holidays

• 2 volunteer days annually to support causes meaningful to you

Eligibility is based on full‑time employment status. Additional details will be shared during the interview process.

Equal Opportunity Employer

Matter Health is an equal opportunity employer committed to building a diverse and inclusive workplace. We welcome applicants from all backgrounds and experiences and are committed to fostering an environment where every team member feels valued, respected, and supported.