Executive Assistant

tbc; Nashville (TN); On-site; USD 85,000 - 128,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

Lyric, the trusted leader in healthcare decision intelligence, seeks an experienced Executive Assistant to support executives and senior leaders in Nashville, ensuring smooth office operations at our headquarters.

The role requires discretion with confidential information, advanced Outlook skills, and the ability to coordinate calendar access, travel, and vendor onboarding. Travel up to 20% for events and leadership meetings is expected.

Qualifications

• Minimum ten years in admin support for senior leaders.
• Experience supporting multiple leaders is required.
• Advanced proficiency with Outlook and Microsoft Office.
• Up to 20% travel for events and meetings.

Responsibilities

• Coordinate leaders' calendars and manage access for others.
• Schedule domestic and international travel with a travel agency.
• Prepare reports, expense verifications, and approve expense reports.
• Onboard new vendors and process invoices.
• Prepare and distribute presentations and memos.
• Provide coverage for other executive assistants as needed.
• Interface with facilities, HR, and security for office operations.
• Post job openings for immigration purposes when needed.

Skills

Outlook proficiency

Executive support

Calendar management

Travel coordination

Vendor onboarding

Expense processes

Tools

SAP

Concur

PowerPoint

Job description

Lyric is the trusted leader in healthcare decision intelligence. Built on more than 35 years of proven results, Lyric combines responsible AI with clinical, payment, regulatory, and policy expertise to deliver transparent, auditable insights in milliseconds across real-time claims workflows. Lyric augments human decision-making so health plans can make faster, more accurate payments while maintaining full control. Today, Lyric supports 200 million lives, with nine of the top 10 U.S. health plans relying on its platform to reduce waste, improve efficiency, and support accurate payments.

Applicants must already be legally authorized to work in the U.S. Visa sponsorship/sponsorship assumption and other immigration support are not available for this position.

Job Summary

The Executive Assistant is responsible for providing a high level of administrative support to executives and senior leaders and may support multiple leaders simultaneously. Role will be responsible for office management functions in Nashville to support our company headquarters.

Job Responsibilities

• Coordinate appointments, monthly events, team leadership meetings and new hire onboarding on behalf of leader
• Own leaders' calendars and grant access to others appropriately
• Schedule travel both domestic and international; coordinate with travel agency
• Identify accommodations and negotiate contracts for meetings for leadership team meetings as well as off-site meetings; coordinate with third parties
• Possess a strong understanding of the expense policy; gather and verify expenses, prepare reports, and submit; review and approve expense reports for other executives
• Process invoices and set up new vendor onboarding
• Prepare correspondence, internal memos, team emails, and overall bridge communication gaps
• Prepare, edit and distribute presentation materials and documents
• Acting on behalf of executive, track down documents, presentation materials, and other information
• Prepare and distribute DocuSign and other documents
• Provide coverage for other Executive Assistants
• Manage company swag to include identification, ordering, and shipping
• Maintain office access codes, building access cards, parking access cards and parking validation for employees
• Interface with property management regarding building security and office maintenance
• Order office supplies and maintain stock in shared break areas
• Legal Gatekeeper: Maintain and securely file all original legal documents on site
• Corporate Incoming Mail: Retrieve, sort, scan and distribute incoming mail, including receiving and handling all express deliveries
• Human Resources: Post job openings as needed in office, for example for immigration purposes

Required Qualifications

• Minimum of ten (10) years experience providing administrative support to senior leaders including executives
• Minimum of five (5) years experience providing administrative support to multiple leaders
• Advanced proficiency using Outlook
• 20% travel required (approximately 3-4 times/year) for company events that require administrative support like Strategic Advisory Board, Onsite leadership meetings
• Demonstrated experience in coordinating third party executive meetings

Preferred Qualifications

• Minimum of three (3) years experience using expense programs such as SAP, Concur or similar programs
• Proficient in using other Microsoft suite programs such as Power Point
• Must be able to work with limited direction and use good judgement
• May need to handle details of a highly confidential and critical nature

***The US base salary range for this full-time position is:

$40.87 - $61.31

The specific salary offered to a candidate may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location. Please note that the compensation details listed in US role postings reflect the base salary only, and does not reflect the value of the total rewards compensation. ***

Lyric is an Equal Opportunity Employer that strives to create an inclusive environment, empower employees and embrace collaborative success.