Executive Assistant

Gleanwork; Mountain View (CA); Hybrid; USD 100,000 - 140,000; Full time

Benefits offered by this job

Home office stipend

Education stipend

Wellness stipend

Healthy daily lunches

Job summary

Glean is seeking an experienced Executive Assistant to support the Chief Operating Officer in a fast-growing, hybrid role based in Mountain View. You will manage calendars, travel, reimbursements, and briefing materials while protecting confidentiality and driving organizational efficiency.

Ideal candidates excel at prioritization, cross-team coordination, and building structured processes in a growth-stage company.

Qualifications

• 5+ years of experience as an Executive Assistant or similar role
• Strong executive partnership instincts and trust-building
• Exceptional organization with multi-priority management
• Excellent verbal and written communication with senior leaders
• High discretion and professionalism handling confidential information
• Proactive, resourceful, and able to create structure from scratch
• Comfortable operating in ambiguity and building processes
• Proficient with Google Workspace, Slack, Zoom and related tools

Responsibilities

• Provide comprehensive administrative support to the COO, including complex calendar management, travel coordination, expenses and reimbursements, meeting preparation, and follow-up
• Coordinate priorities, meetings, communications, and operating rhythms across the COO org
• Manage communication flow on behalf of the COO, surfacing key issues on time
• Prepare decks, briefing notes, agendas, and documents for meetings
• Coordinate onsite logistics and executive interactions
• Handle highly sensitive information with discretion and professionalism
• Serve as a trusted partner to help the COO stay ahead of priorities and drive efficiency
• Build lightweight systems and workflows to scale the COO organization

Skills

Executive partnership

Organization

Communication

Discretion

Proactivity

Ambiguity tolerance

Tech-savvy

Calendar management

Tools

Google Workspace

Slack

Zoom

Job description

About Glean:

Glean is the Work AI platform that helps everyone work smarter with AI. What began as the industry’s most advanced enterprise search has evolved into a full-scale Work AI ecosystem, powering intelligent Search, an AI Assistant, and scalable AI agents on one secure, open platform. With over 100 enterprise SaaS connectors, flexible LLM choice, and robust APIs, Glean gives organizations the infrastructure to govern, scale, and customize AI across their entire business - without vendor lock-in or costly implementation cycles.

At its core, Glean is redefining how enterprises find, use, and act on knowledge. Its Enterprise Graph and Personal Knowledge Graph map the relationships between people, content, and activity, delivering deeply personalized, context-aware responses for every employee. This foundation powers Glean’s agentic capabilities - AI agents that automate real work across teams by accessing the industry’s broadest range of data: enterprise and world, structured and unstructured, historical and real-time. The result: measurable business impact through faster onboarding, hours of productivity gained each week, and smarter, safer decisions at every level.

Recognized by Fast Company as one of the World’s Most Innovative Companies (Top 10, 2025), by CNBC’s Disruptor 50, Bloomberg’s AI Startups to Watch (2026), Forbes AI 50, and Gartner’s Tech Innovators in Agentic AI, Glean continues to accelerate its global impact. With customers across 50+ industries and 1,000+ employees in more than 25 countries, we’re helping the world’s largest organizations make every employee AI-fluent, and turning the superintelligent enterprise from concept into reality.

If you’re excited to shape how the world works, you’ll help build systems used daily across Microsoft Teams, Zoom, ServiceNow, Zendesk, GitHub, and many more - deeply embedded where people get things done. You’ll ship agentic capabilities on an open, extensible stack, with the craft and care required for enterprise trust, as we bring Work AI to every employee, in every company.

About the Role:

Glean is seeking a proactive, highly organized Executive Assistant to the COO to serve as a trusted partner to our Chief Operating Officer and support the broader organizations they lead. This role will be critical in helping the COO operate effectively at scale by managing priorities, creating structure, and ensuring smooth execution across a fast-moving, high-growth environment. The role is being built to provide dedicated support to the COO and their organization, with an expectation that the person in the seat goes beyond administrative support to become a high-trust, strategic partner.

You will help manage the day-to-day flow of work for the COO, including calendar management, travel, reimbursements, deck preparation, communication flow, and onsite logistics, while also helping create the operational foundation that allows the org to run smoothly. This role is ideal for someone who thrives in ambiguity, exercises strong judgment, protects confidentiality, and is energized by building structure from scratch in a growth-stage company.

You will:

• Provide comprehensive administrative support to the COO, including complex calendar management, travel coordination, expenses and reimbursements, meeting preparation, and follow-up.


• Support the broader COO org by helping coordinate priorities, meetings, communications, and key operating rhythms across teams.


• Manage communication flow on behalf of the COO, helping ensure the right issues are surfaced, routed, and followed through at the right time.


• Prepare materials such as decks, briefing notes, agendas, and supporting documents for internal and external meetings.


• Coordinate onsite logistics, visitor support, and day-of execution needs for executive meetings and high-priority interactions.


• Handle highly sensitive and confidential information with exceptional discretion and professionalism.


• Act as a trusted thought partner who helps the COO stay ahead of priorities, make good use of time, and operate with clarity in a fast-paced environment.


• Build and improve lightweight systems, workflows, and communication hubs that help the COO org scale more effectively over time.


• Partner closely with other Executive Assistants and cross-functional stakeholders to ensure strong coordination across the executive team and company priorities.

About you:

• 5+ years of experience as an Executive Assistant or in a similar role, ideally supporting senior executives in a fast-paced, high-growth, or startup environment.


• You bring strong executive partnership instincts and understand that great EA support goes beyond administration into prioritization, communication, judgment, and trust.


• You are exceptionally organized, detail-oriented, and able to manage multiple competing priorities with calm, flexibility, and follow-through.


• You have excellent verbal and written communication skills and know how to interact effectively with senior leaders and cross-functional teams.


• You have a high level of discretion, sound judgment, and professionalism in handling confidential information and sensitive situations.


• You are proactive and resourceful, with the ability to anticipate needs, stay a step ahead, and create structure where it does not yet exist.


• You are comfortable operating in ambiguity and excited by the opportunity to build process, rhythm, and operational support in a growth-stage company.


• You are tech-savvy and comfortable using tools like Google Workspace, Slack, Zoom, and related collaboration tools.


• You are based in the Bay Area, with the ability to be onsite regularly to support in-person logistics and executive needs in our Mountain View Office.

Location:

• This role is hybrid (4 days a week in our Mountain View Office and occasional travel).

Compensation & Benefits:

The standard base salary range for this position is $100,000 - $140,000 annually. Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for variable compensation, equity, and benefits.

We offer a comprehensive benefits package including competitive compensation, Medical, Vision, and Dental coverage, generous time-off policy, and the opportunity to contribute to your 401k plan to support your long-term goals. When you join, you'll receive a home office improvement stipend, as well as an annual education and wellness stipends to support your growth and wellbeing. We foster a vibrant company culture through regular events, and provide healthy lunches daily to keep you fueled and focused.

We’re committed to building and sustaining a diverse, inclusive workplace. We strive to attract and retain people with a wide range of backgrounds, experiences, and perspectives, and we do not discriminate on the basis of gender, ethnicity, sexual orientation, religion, civil or family status, age, disability, or race.

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AI-First Mindset at Glean:

At Glean, AI fluency is core to how we work and we're committed to ensuring every new hire feels confident integrating AI into their everyday work. As part of the interview process, you'll complete a brief AI-focused exercise or discussion so we can understand how you think about, design, and use AI to drive impact in your role. Feel free to reference any tools, platforms, or workflows you use today — prior Glean experience isn't required.

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