Executive Assistant

Duluth Trading Company; Mount Horeb (WI); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Multiple Medical plan options

Dental & Vision plans

Company paid Life Insurance and AD&D

401(k) Employer Match

Paid holidays

Job summary

Duluth Trading Company is seeking an Executive Assistant to be the operational backbone for our executive leadership team at the headquarters near Madison, WI. You will optimize the CEO and CFO's time, manage complex calendars, and coordinate critical business workflows in a high-visibility role.

This hybrid position requires strong MS Office or Google skills, discretion with confidential information, and experience supporting C-suite executives, preferably in retail or consumer goods.

Qualifications

• Experience supporting C-suite executives, preferably in retail or consumer goods.
• Ability to anticipate needs, prioritize tasks, and adapt to changing priorities.
• Proven confidentiality and professionalism with sensitive information.

Responsibilities

• Proactively manage complex calendars and travel for CEO and CFO.
• Draft, edit, and proofread emails, memos, and reports.
• Coordinate Board and Committee meeting logistics, materials, and travel.
• Support executive-led events and strategic projects end-to-end.
• Assist other VPs with admin needs including travel and expenses.

Skills

Calendar management

Travel planning

Executive support

Communication

Discretion

IR coordination

Education

High school diploma

Bachelor's degree in related field

Tools

Microsoft Office

Google Workspace

Job description

Position Overview

Are you a master of organization who thrives in high-energy environments? We are looking for a dynamic, sharp, and proactive Executive Assistant to serve as the operational backbone for our executive leadership team. In this high-visibility role, you won't just manage calendars; you will optimize the CEO and CFO's time, orchestrate critical business workflows, and act as a key liaison across the entire organization. If you are a natural problem solver who excels under pressure, anticipates needs before they arise, and turns daily chaos into seamless execution, this is your opportunity to drive real impact at the heart of our business.

Position Details

Work Environment:

At Duluth Trading Company, we value face-to-face interactions that foster our culture of learning, creativity, and teamwork. The role is based at our headquarters near Madison, WI. You will work in the office Monday through Thursday, with the option to work from home on Fridays if you prefer.

What You’ll Do:

• Proactively manage complex, fluid calendars, domestic travel itineraries, and meeting logistics for the CEO and CFO. Protect executive focus time while ensuring priority business items are addressed swiftly.
• Serve as the primary point of contact for internal staff and external partners. Draft, edit, and proofread emails, memos, and reports.
• Coordinate all aspects of Board of Directors and Committee meetings, including scheduling, agendas, materials, travel arrangements, meals, and meeting logistics.
• Manage executive-led company events, leadership offsites, and special strategic projects from inception to completion.
• Be available to support other Vice Presidents with administrative needs on an as-needed basis (travel, scheduling, expense reports), prioritizing CEO support.
• Coordinate and schedule investor callbacks following quarterly earnings calls; manage logistics and scheduling for quarterly earnings calls in partnership with Chorus; and oversee CEO and CFO investor relations meetings outside of Earnings, ensuring alignment with priorities.

What We're Looking For:

• High school diploma required; Bachelor's degree in Business Administration, Communications, or a related field preferred.
• 5+ Years of experience
• Ability to anticipate needs, prioritize tasks independently, and adapt to changing priorities.
• Experience supporting C-suite executives, preferably in a publicly traded retail or consumer goods company.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google (Sheets, Slides).
• Strong written and verbal communication, excellent time management, and high emotional intelligence.
• Proven ability to handle sensitive and confidential information with the utmost discretion and professionalism.
• Direct experience coordinating IR activities, quarterly earnings preparation, and SEC compliance calendars is strongly preferred.
• Authorization to work in the United States without sponsorship.

Leadership Competencies:

Leading Self:

Leading Others:

• Inspiring Trust
• Adaptability
• Mature Confidence
• Career and Self Development

• Driving Execution
• Building Organizational Relationships
• Empowering Others
• Fostering Open Dialogue
• Attracting & Developing Talent
• Leadership Versatility

Physical Environment & Travel Expectations:

• Travel is required for less than 10% of company-related meetings, programs, and/or events.
• Sitting is required for 90% of working hours.
• Standing is required for 10% of working hours.
• Continuous arm, hand, and wrist movement (ie: typing)
• Occasional reaching, twisting, and bending.
• Noise level no greater than casual conversation.
• Ability to perform work in cubicle workstations or an office setting.
• Work in temperatures ranging from 65 - 75 degrees.

Duluth Headquarters Benefits and Perks

Our pursuit of a better way isn't just about our products - it's about our people too. That's why our Dam Good Crew enjoys a comprehensive benefits package, designed to support their well-being and success.

• Multiple Medical plan options

• Dental & Vision plans

• Medical and Dependent Care Flexible Spending Accounts

• Health Savings Account including company contributions

• Company paid Life Insurance and AD&D

• Company paid Short-Term Disability

• Other various voluntary benefits including: Accident, Critical Illness, Hospital Indemnity, Long-Term Disability and Supplemental Life Insurance

• 401(k) Employer Match

• Parental Leave

• Paid holidays: New Years Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day

• Paid Time Off: take it as you need it policy for exempt employees

• Daily pay available

• 40% Employee Discount

• Flexible Fridays

• Onsite fitness center

Position Compensation Outline

Compensation Range: $70,000 - $90,000/year

This position is eligible to participate in the company bonus program.

Compensation listed is for the full-time position at this specific location and is based on several factors, including experience, and qualifications. Benefits and perks may have eligibility requirements and are subject to change.

#LIONSITE

The responsibilities outlined in this position description are a guideline for the general duties of the position and are not exhaustive of all duties inherent in the job. Duluth Trading Company is an Equal Opportunity Employer.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

About Duluth Trading Company

Started in 1989, Duluth Trading Company exists to enable hard-working individuals to take on life with their own two hands. Folks that revel in doing it the hard way and celebrate finding a better way. We seek talented individuals who share these beliefs and are excited to further the Duluth Trading legacy with a digital-first mindset, always moving forward and always innovating.

From ingenious Duluth workwear, to comfortably capable Buck Naked Underwear, to outside-embracing AKHG, it's all about the innovative gear and gadgets that equip customers for a more hands-on way of life.

Top-notch quality, immersive storytelling, outstanding customer service, and the shared belief that the go-all-in-and-dig-deep spirit exists with everyone are what sets Duluth Trading Co. apart. We seek talented folks looking to be part of a can-do team that's hellbent on helping the world to gear up, get its hands dirty, and do.