Executive Assistant

NetApp, Inc.; Morrisville (NC); Hybrid; USD 100,000 - 150,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Retirement Plan

Paid Time Off

Leave options

Performance Incentives

Employee stock purchase plan

RSUs

Job summary

NetApp in RTP, North Carolina, is seeking an Executive Assistant to provide high‑impact administrative support to senior leaders within our Business Technology Operations organization. The role offers exposure across the organization and visibility to executives, positioned in a hybrid environment based out of the RTP office.

The Executive Assistant collaborates across teams, manages calendars, coordinates meetings, handles travel, and supports budgeting and reporting while maintaining

Qualifications

• 7+ years of administrative experience supporting VP/SVP in fast-paced tech environments.
• Discretion, accuracy, and attention to detail in all tasks.
• Proactive, solutions-oriented mindset with strong communication.

Responsibilities

• Manage day-to-day calendars and optimize executive time.
• Coordinate internal and external meetings and events.
• Arrange domestic and international travel per policy; manage visas and costs.
• Verify and approve transactions; ensure timely expense submissions.
• Support leadership meetings with notes and action-item tracking.
• Prepare reports, presentations, and supporting materials.
• Track deadlines and budgets; coordinate supplies and equipment.

Skills

Executive support

Calendar management

Travel coordination

Budget & expenses

Minute taking

Cross-functional collaboration

Communication skills

Problem solving

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Outlook calendaring

Zoom

AV conferencing tools

Job description

Job Summary

NetApp is seeking an Executive Assistant to provide high‑impact administrative and operational support to executives within our Business Technology Operations organization. This unique role offers broad exposure across the organization and meaningful visibility to senior leadership. As a trusted partner, you will contribute to initiatives that help drive business priorities, strengthen collaboration, and support NetApp’s continued growth and innovation.

This role is based out of our RTP office and offers strong visibility to NetApp’s executive leadership teams. The Executive Assistant’s scope and responsibilities may flex based on the executive’s role, business needs, personality, and communication style.

At NetApp, talented Executive Assistants understand that an executive’s success is deeply connected to their own. As a global leader in intelligent data infrastructure, NetApp fosters a collaborative, inclusive, and forward‑thinking culture with meaningful opportunities for growth. We are excited to welcome another strong contributor to our team of proactive Executive Assistants who help move our business forward.

Responsibilities

Administrative Operations

Administrative excellence is critical to enabling effective partnership with the executive. This is where your organizational strength and prioritization skills will shine. You will:

• Manage day‑to‑day calendars to optimize the executive’s time and ensure preparedness for meetings and key priorities
• Coordinate internal and external meetings, including team meetings, extended staff meetings, all‑hands, off‑sites, and one‑on‑ones
• Organize business‑related meetings, including catering, materials, and logistics
• Manage calls on behalf of the executive as appropriate, resolving routine and complex inquiries
• Arrange domestic and international travel in alignment with company travel policies, including visas, documentation, and cost considerations
• Verify and approve transactions on behalf of the executive
• Ensure timely submission of expenses and review/provide feedback on expense reports for the executive and their direct reports

Operations, Strategy & Project Management

This role requires a proactive mindset and the ability to manage multiple workstreams while collaborating with diverse stakeholders. You will:

• Collaborate on special projects and serve as a key point of contact to ensure departmental goals, milestones, and initiatives align with the annual business cycle
• Track progress, follow up on deadlines, and provide reminders on deliverables
• Proactively manage calendar priorities around customer meetings, forecasts, earnings releases, Board of Directors meetings, and key initiatives
• Support leadership meetings by taking notes and tracking action items
• Conduct research and prepare reports, presentations, and supporting materials
• Adapt to evolving business processes and understand the relevance of performance metrics
• Support budget tracking, bill payment, and the ordering and maintenance of supplies and equipment

Communication & People Partnership

As a liaison for the executive, you will:

• Act as a gatekeeper for inquiries from customers, employees, senior leaders, and visitors, triaging requests and coordinating next steps
• Effectively partner with cross‑functional teams and senior leaders inside and outside of NetApp
• Maintain a strong “pulse of the business,” staying attuned to organizational priorities and emerging issues
• Partner with Corporate Communications to support messaging and materials tied to key initiatives
• Support onboarding of new employees and training of new team members

Experience We’re Looking For

• 7+ years of administrative experience supporting a VP or SVP, ideally in fast‑paced technology or software environments
• Proven ability to execute administrative tasks with discretion, accuracy, and attention to detail
• Proactive, solutions‑oriented mindset
• Strong written and verbal communication skills focused on clarity and follow‑through
• Ability to partner effectively with senior leaders and external stakeholders
• Proficiency with Microsoft Office, Outlook calendaring, Zoom, and audio/visual conferencing tools
• Intermediate project management experience with ability to work under pressure and meet deadlines
• Experience supporting budgets and event planning
• Bachelor’s degree or equivalent relevant experience
• Customer‑centric approach
• Agility and flexibility in dynamic, fast‑changing environments
• Willingness to continuously learn and take on new challenges
• Strong collaboration skills with confidence to suggest process improvements
• Resourceful, solution‑oriented attitude with no task too big or too small
• Sound judgment, ability to influence others, and comfort navigating ambiguity

Compensation:
The target salary range for this position is 100,300 - 149,600 USD. The salary offered will be determined by the candidate’s location, qualifications, experience, and education and may be outside of this range. Final compensation packages are competitive and in line with industry standards, reflecting a variety of factors, and include a comprehensive benefits package. This may cover Health Insurance, Life Insurance, Retirement or Pension Plans, Paid Time Off, various Leave options, Performance-Based Incentives, employee stock purchase plan, and/or restricted stocks (RSU’s), with all offerings subject to regional variations and governed by local laws, regulations, and company policies. Benefits may vary by country and region and further details will be provided as part of the recruitment process.

• Health Insurance
• Life Insurance
• Retirement or Pension Plans
• Paid Time Off
• various Leave options
• Performance-Based Incentives
• employee stock purchase plan
• restricted stocks (RSU’s)

At NetApp, we embrace a hybrid working environment designed to strengthen connection, collaboration, and culture for all employees. This means that most roles will have some level of in‑office and/or in‑person expectations, which will be shared during the recruitment process.

Equal Opportunity Employer:

NetApp is firmly committed to Equal Employment Opportunity (EEO) and to compliance with all federal, state and local laws that prohibit employment discrimination based on age, race, color, gender, sexual orientation, gender identity, national origin, religion, disability or genetic information, pregnancy, protected veteran status, and any other protected classification.

Why You’ll Thrive at NetApp

At NetApp, you won’t wait for the perfect moment—you’ll make it. The early planning, the extra thought, the bold idea that turns good into great: That’s how our people operate and how we continue to push the boundaries of data infrastructure.

NetApp is the trusted partner for organizations transforming data into opportunity. As the only enterprise‑grade storage service natively embedded in Google Cloud, AWS, and Microsoft Azure, we empower customers to run everything from traditional workloads to enterprise AI with unmatched performance, resilience, and security.

Our culture

We celebrate mold breakers, bold thinkers, and problem solvers. We reward initiative, impact, and ownership. We provide flexibility so you can balance professional ambition with your personal life. Here, differences are not just welcomed— they drive everything we do.

If you're ready to innovate, rise to the challenge, and own every moment - make your next move your best one.

AI Disclosure

For select roles, some stages of our hiring process may use artificial intelligence tools to help evaluate applications and candidate selection. These tools support—rather than replace—human decision‑making.