Executive Assistant

3M; Minnesota; On-site; USD 96,000 - 117,000; Full time

Job summary

3M is seeking an experienced Executive Assistant to support the President of the Transportation and Electronics Group. The role requires coordinating complex domestic and international travel, managing calendars, and handling confidential information with discretion.

The position emphasizes strong written and verbal communication, cross-time-zone collaboration, and the ability to drive process improvements across departments. On-site work at the 3M Center in Maplewood, MN is expected.

Qualifications

• High school diploma/GED or higher (completed and verified prior to start).
• Ten (10) years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment

Responsibilities

• Providing administrative support for the Transportation and Electronics Group (TEBG) President.
• Coordinating domestic and international travel, expense management (Concur), calendars, and correspondence.
• Scheduling and supporting meetings, video conferences and teleconferences; arranging spaces.
• Process invoices in SAP for business expenses.
• Assisting with hiring process and onboarding.
• Working on special and ongoing projects as directed.
• Interpreting and applying department policies and procedures; suggesting improvements.

Skills

SAP experience

Workday experience

Concur expense reporting

SharePoint

Executive meetings support

MS Office (Word, Excel, PowerPoint)

Travel coordination

Written and oral communication

Cross-time-zone collaboration

Confidential information handling

Education

High school diploma/GED or higher

Tools

SAP

Workday

Concur

SharePoint

Job description

Job Title: Executive Assistant

Collaborate with Innovative 3Mers Around the World
Choosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide variety of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers.

Job Description

Job Title: Executive Assistant
Collaborate with Innovative 3Mers Around the World
Choosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide variety of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers.

This position provides an opportunity to transition from other private, public, government or military experience to a 3M career.

The Impact You’ll Make in this Role
As An Executive Assistant, You Will Have The Opportunity To Tap Into Your Curiosity And Collaborate With Some Of The Most Innovative People Around The World. Here, You Will Make An Impact By

• Providing administrative support for the Transportation and Electronics Group (TEBG) President.
• Performing administrative duties such as coordinating domestic and international travel (experience required) travel, expense management (concur), managing calendars, reviewing and routing incoming correspondence, database management, managing business distribution lists, managing aspects of SharePoint sites and other internal communications platforms
• Scheduling and supporting on-and off-site meetings, video conferences and teleconferences and making necessary arrangements to set up meeting space
• Process invoices in SAP for business related expenses
• Assisting with hiring process and new employee onboarding
• Work on special and ongoing projects as directed
• Serving as a resource for interpretation and application of standard department/corporate policies, procedures, and guidelines, and practices
• Suggesting and implementing improvements to office and department procedures and programs
• Having highly developed written and oral communication skills and collaboration skills

Your Skills And Expertise
To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications:

• High school diploma/GED or higher (completed and verified prior to start).
• Ten (10) years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment

Additional qualifications that could help you succeed even further in this role include:

• Experience with employee data systems such as SAP, Workday, Concur expense reporting, etc.
• Experience supporting executive meetings and users conference with customers and partners – agenda, logistics, food, travel arrangements, IT set up etc.
• Experience supporting an executive conference member
• Experience handling confidential, sensitive business information and supporting executive level professionals
• Advanced proficiency in MS office including Work, Excel, PowerPoint
• Strong attention to detail and excellent organizational skills
• Experience using digital tools to improve personal productivity and business processes.
• Experience working with a team in different time zones and cultures globally.
• Basic familiarity with AI tools and agents for work efficiency and quality.
• Ability to build connections and collaboration across functional teams, being resourceful and well informed to efficiently support the executives.

Work location: This role follows an on-site working model, requiring the employee to work at least four days a week at the 3M Center in Maplewood, MN.

Travel: May include up to 10%.

Relocation: Not authorized.

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Supporting Your Well-being
3M offers many programs to help you live your best life – both physically and financially. To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope.

Chat with Max
For assistance with searching through our current job openings or for more information about all things 3M, visit Max, our virtual recruiting assistant on 3M.com/careers.

Applicable to US Applicants Only: The expected compensation range for this position is $95,591 - $116,834, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/.

All US-based 3M full time employees will need to sign an employee agreement as a condition of employment with 3M. This agreement lays out key terms on using 3M Confidential Information and Trade Secrets. It also has provisions discussing conflicts of interest and how inventions are assigned. Employees that are Job Grade 7 or equivalent and above may also have obligations to not compete against 3M or solicit its employees or customers, both during their employment, and for a period after they leave 3M.

Learn more about 3M’s creative solutions to the world’s problems at www.3M.com or on Instagram, Facebook, and LinkedIn @3M.

Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.

Safety is a core value at 3M. All employees are expected to contribute to a strong Environmental Health and Safety (EHS) culture by following safety policies, identifying hazards, and engaging in continuous improvement.

Pay & Benefits Overview: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/

3M does not discriminate in hiring or employment on the basis of race, color, sex, national origin, religion, age, disability, veteran status, or any other characteristic protected by applicable law.

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