Executive Assistant

Celcuity; Minneapolis (MN); Remote; USD 90,000 - 100,000; Full time

Job summary

A clinical-stage biotechnology company is seeking an Executive Assistant to support its Chief Commercial Officer remotely. The role involves calendar management, travel coordination, and providing strategic support to the leadership team. The ideal candidate will have a Bachelor's degree and 5-7 years of experience as an Executive Assistant, with proficiency in MS Office and excellent communication skills. This position offers a competitive salary range and various employee benefits.

Benefits

401(k) match

PTO

Paid holidays

Medical and dental insurance

Qualifications

• 5-7 years of Executive Assistant experience.
• Expertise in calendar management and travel coordination.
• Excellent verbal and written communication skills.

Responsibilities

• Provide general administrative support to the leadership team.
• Manage and prioritize calendars for key executives.
• Coordinate travel plans and team meetings.
• Maintain confidentiality in handling sensitive information.

Skills

Organizational skills

Communication skills

Problem-solving skills

Time management

Education

Bachelor's degree

Tools

MS Teams

MS Office

Adobe Acrobat

DocuSign

Job description

Title: Executive Assistant

Location: Remote

Position Summary:

We are seeking an Executive Assistant who will report to the Chief Commercial Officer. You will utilize your exceptional organizational and communication skills to provide professional and strategic support to key members of our senior leadership team. Responsibilities will include but are not limited to managing calendars, arranging logistics for team meetings, coordinating travel, compiling expense reports, coordination / follow-through with legal agreements, and liaising with internal and external contacts. The role requires working both independently and collaboratively, multitasking, meeting deadlines, and handling sensitive matters.

The ideal candidate will have a passion for providing exceptional support for management, is an adaptable team player who can manage several tasks and projects independently and excels at being mindful of details in a high performance-oriented, fast-paced, and growing/rapidly evolving environment.

Responsibilities:

• Provide general administrative support to members of the leadership team.
• Manage and prioritize calendars for the key members of our senior leadership team, focusing on productivity, urgency, and stakeholder needs.
• Arrange travel plans, coordinate “offsite” team meetings and events.
• Keep internal filing system/folders organized and updated.
• Organize team meetings including reserving meeting space, hotel, and other logistics.
• Prepare and submit expense reports for executives according to company policies and procedures.
• Ensure seamless coordination and follow-up throughout the vendor/consultant contract process, including overseeing the timely routing of documents for signatures, tracking each document to ensure prompt return, verifying the accuracy of all returned documents, and saving them in their designated storage locations.
• Maintain confidentiality and discretion in handling sensitive information and communications.
• Assist in the development and organization of support materials for meetings and conferences (e.g. slide decks, presentations, meeting materials, etc.).
• Assist with the coordination and execution of special projects and initiatives as directed by our senior leaders.
• Assist with the purchase order process including submission and ensuring appropriate approvals are secured
• Lead onboarding processes for new hires
• Understanding and educating team members on company policies (i.e. meal limits, hotel price caps etc.)
• Other duties as assigned.

Qualifications:

• Bachelor’s degree
• 5-7 years of EA experience.
• Calendar management, meeting organization and heavy travel coordination experience
• Proficiency with MS Teams & MS Office (i.e. Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and DocuSign
• Excellent at prioritizing and executing multiple projects/tasks with tight deadlines.
• Proven expertise in written and verbal communication, demonstrating strategic, professional, creative, and succinct communication.
• Pro-active self-starter able to work independently, effectively problem-solve and prioritize work, anticipating needs of senior leadership.
• Highly collaborative and able to work effectively with multiple stakeholders.
• High level of maturity, ability to exercise good judgement, discretion and confidentiality with all tasks.
• Able to remain organized and focused in a fast-paced, high-performance startup environment.
• Excellent interpersonal, verbal, and written communication skills.
• Assist with the coordination and execution of special projects and initiatives as directed by the executive team.

Preferred:

• 3+ years of experience supporting management level personnel
• Start-up environment experience
• Biotech experience

About Us:

Celcuity is a clinical-stage, publicly traded biotechnology company seeking to extend the lives of cancer patients through the development of targeted therapies for the treatment of multiple solid tumor indications. The company was founded to develop a better way to treat the cellular drivers of tumor growth.

Our lead therapeutic candidate, gedatolisib, is an intravenously administered, potential first-in-class PI3K/AKT/mTOR (PAM) pathway inhibitor. Its mechanism of action and pharmacokinetic properties are highly differentiated from other currently approved and investigational therapies that target PI3K or mTOR alone or together. Gedatolisib phase 3 clinical development programs are focused on the treatment of patients with HR+/HER2- ABC in the 1L and 2L settings. A Phase 1b/2 clinical trial evaluating gedatolisib in combination with darolutamide in patients with metastatic castration resistant prostate cancer, is on-going.

Celcuity is an Equal-Opportunity Employer.

Celcuity is committed to fair and equitable compensation practices, and we strive to provide employees with total compensation packages that are competitive. For this role, the anticipated base pay range is $90,000 - $100,000. The exact base pay offered for this role will depend on various factors, including but not limited to the candidate’s geography, qualifications, skills, and experience.

The successful candidate will be eligible for an annual performance incentive bonus and a new hire equity package. Celcuity also offers various benefits offerings, including, but not limited to, medical, dental, vision insurance, 401(k) match, PTO, and paid holidays.

Notice to Recruiters/Staffing Agencies

Recruiters and staffing agencies should not contact Celcuity through this page. All recruitment vendors (search firms, recruitment agencies, and staffing companies) are prohibited from contacting our hiring manager(s), executive team members, or employees directly.

We require that all recruiters and staffing agencies have a fully executed, formal written agreement on file.

Celcuity’s receipt or acceptance of an unsolicited resume submitted by a vendor organization to this website or employee does not constitute an actual or implied contract between Celcuity and such organization and will be considered unsolicited. Celcuity will not be responsible for related fees.