Executive Assistant

Verramobility; Mesa (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

Verra Mobility in Mesa, Arizona is seeking a proactive Executive Assistant to support the CEO. This role focuses on managing complex schedules, driving key initiatives, and ensuring smooth operations within the executive team.

Successful candidates will have at least 5 years of experience as an Executive Assistant, a Bachelor’s degree or equivalent experience, and excellent communication skills. You will work across the organization to enhance efficiency and support various projects.

Qualifications

• 5+ years of experience as an Executive Assistant reporting to a C-Level.
• Strong ability to execute multifaceted projects with minimal supervision.
• High level of professionalism and ability to handle sensitive information with complete discretion.

Responsibilities

• Manage day-to-day administrative operations for the CEO.
• Coordinate company meetings and events.
• Oversee leadership team calendars and travel arrangements.

Skills

Project management

Communication skills

Advanced MS Office Suite

Attention to detail

Professionalism

Education

Bachelor's degree or equivalent experience

Tools

MS Office Suite

Job description

Who we are

Verra Mobility is a global leader in smart mobility. We develop technology-enabled solutions that help the world move safely and easily. We are fostering the development of safe cities, working with police departments and municipalities to install over 4,000 red-light, speed, and school bus stop arm safety cameras across North America. We are also creating smart roadways, serving the world's largest commercial fleets and rental car companies to manage tolling transactions and violations for over 8.5 million vehicles. And we are a leading provider of connected systems, processing nearly 165 million transactions each year across 50+ individual tolling authorities.

Culture

Verra Mobility Corporation is a dynamic, entrepreneurial company that operates with a people-first philosophy and approach. The company lives by its core values—Do What’s Right, Choose Courage over Comfort, Win Together, and Own It—in everything it does for its customers and team members. The company seeks to grow, both organically and through acquisition, to continue to be the undisputed market leader with a bias for action, customer focus, teamwork, drive for results, and commitment to excellence.

Position Overview

Verra Mobility is seeking a highly capable and proactive Executive Assistant to partner closely with the CEO. This individual will play a critical role in enabling organizational efficiency, ensuring seamless day-to-day operations, and supporting the execution of key business priorities. As a trusted partner of the CEO, you will manage complex schedules, coordinate high-impact initiatives, and serve as a central point of alignment across the executive team. This role requires exceptional judgment, discretion, and executive presence, along with the ability to navigate competing priorities with precision and professionalism.

Essential Responsibilities

• Partner with the Chief Executive Officer to manage day-to-day administrative operations, drive key initiatives, and streamline administrative processes across departments.
• Partner with senior leadership and executive assistants to ensure optimal organization of key company operating initiatives such as company meetings, board meetings, and ad hoc working sessions.
• Manage overall leadership team calendars, including overseeing meeting coordination from sending invites, securing meeting spaces and follow up correspondence.
• Support coordination and calendar efforts for team events, assist with logistics for team-specific onboarding, event planning, and travel coordination.
• Can work seamlessly across internal departments, supporting the broader senior leadership team on key initiatives or special projects.
• Make travel arrangements, prepare detailed itineraries, and provide needed confirmations.
• Plan and execute special projects such as departmental or company events, offsite meetings, and team-buildings.
• Prepare and track expense reports, including reconciliation of all credit card receipts.

Qualifications

• 5+ years of experience as an Executive Assistant reporting to a C-Level.
• Bachelor's degree or equivalent working experience.
• Strong ability to execute multifaceted projects with minimal supervision.
• Excellent verbal and written communication skills, with the ability to proactively engage with stakeholders at all levels.
• Proven experience in creating reports and spreadsheets including advanced experience in MS Office Suite (PowerPoint, Excel, Word, Outlook, etc.).
• Attention to detail and ability to juggle multiple tasks simultaneously.
• High level of professionalism and ability to handle sensitive information with complete discretion.

Values

• Own It. We focus on high performance and drive toward breakthrough outcomes. Our employees ensure accountability, optimize and align work, focus on the customer, and cultivate innovation.
• Do What’s Right. We champion integrity and good character. Our team members model ethical behavior, demonstrate good judgment and are courageous.
• Choose Courage Over Comfort. We lean into the conversations, decisions and actions that move the business forward, even when they feel uncomfortable. We challenge assumptions, address issues early and prioritize progress over ease.
• Win Together. We believe in growing and inspiring people together. We seek people who collaborate, value differences, think and act globally, foster an engaging work environment, and recognize and develop others.

Verra Mobility is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.