Executive Assistant

BUILD Renewables LLC; Mendota Heights (MN); Hybrid; USD 70,000 - 88,000; Full time

Benefits offered by this job

Competitive salary

Performance bonuses

Health, Dental and Vision insurance

Health Savings Account (HSA)

401(k) with Employer Match

Paid time off (PTO)

Employee Assistance Program (EAP)

Job summary

BUILD Renewables LLC in Minneapolis, MN is seeking an organized Executive Assistant to support senior leadership. The role involves managing calendars, scheduling meetings, coordinating travel, and preparing communications and materials for internal and external meetings.

The ideal candidate will exercise sound judgment, handle confidential information with discretion, and adapt when plans change, while maintaining cross-team alignment in a hybrid work environment.

Qualifications

• Experience supporting executives or senior leaders in an administrative role.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Clear, professional written and verbal communication.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.

Responsibilities

• Manage executive calendars, assess scheduling priorities, schedule meetings, and help prioritize competing requests.
• Coordinate travel, accommodations, meeting logistics, and related expense reporting.
• Prepare agendas, presentations, correspondence, and other materials for internal and external meetings.
• Take meeting notes, track action items, and follow up with owners on deadlines.
• Serve as a point of contact for project teams, clients, and business partners.
• Organize executive files, meeting materials, and records so information can be located and shared appropriately.

Skills

Executive support

Organizational skills

Communication skills

Discretion with sensitive information

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

2 days ago Requisition ID: 1141

Salary Range: $70,000.00 To $88,000.00 Annually

BUILD Renewablesis a nationwide engineering, procurement, and construction (EPC) company with a dedicated focus on utility‑scale solar and battery energy storage systems. The company was formed due to the increasing demand for renewables with the objective of assembling high‑performing project teams. Our goal is to hire the best people and offer them career opportunities that are unique to the industry. Learn more at www.buildrenew.com

Position Overview:

BUILD Renewables is seeking an organized, proactive Executive Assistant to support company leadership. This role manages schedules, coordinates meetings and travel, prepares communications, and keeps priorities moving across teams. The ideal candidate exercises sound judgment, handles confidential information with care, and stays effective when plans change.

Essential Functions:

• Manage executive calendars, assess scheduling priorities, schedule meetings, and help prioritize competing requests.
• Coordinate travel, accommodations, meeting logistics, and related expense reporting.
• Prepare agendas, presentations, correspondence, and other materials for internal and external meetings.
• Take meeting notes, track action items, and follow up with owners on deadlines.
• Serve as a point of contact for project teams, clients, and business partners.
• Organize executive files, meeting materials, and records so information can be located and shared appropriately.
• Prepare agendas, presentations, correspondence, reports, and briefing materials for leadership and project‑related meetings.
• Support special projects and leadership initiatives, including gathering updates, organizing materials, and monitoring next steps.
• Anticipate administrative needs, identify gaps in coordination, and recommend practical improvements to day‑to‑day processes.
• Coordinate company social media posts and website updates, working with leadership and internal teams to keep content accurate, timely, and consistent with BUILD’s brand.

Qualifications:

• Experience supporting executives or senior leaders in an administrative or executive support role.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Clear, professional written and verbal communication.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Sound judgment, attention to detail, and discretion with sensitive information.
• Ability to work independently and build effective relationships across teams.

Preferred Qualifications:

• Experience in construction, renewable energy, or another project‑based industry is preferred.

Working Conditions:

• Combination of in‑office and remote work (3 days in office, 2 days remote)

General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning.

Noise level is usually low to medium; it can be loud on the jobsite.

We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

Occasional lifting of up to 30 lbs.

What We Offer:

• Competitive Salary / Hourly Rate
• Opportunities for advancement
• Performance bonuses
• Health, Dental and Vision insurance
• Health Savings Account (HSA)
• 401(k) with Employer Match
• Paid time off (PTO), vacation days, and holidays
• Employee Assistance Program (EAP)

Salary / Pay Range: $70-$88K

Location:Minneapolis, MN

BUILD Renewables, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.