Executive Assistant

Booz Allen Hamilton; McLean (VA); On-site; USD 48,000 - 98,000; Full time

Job summary

Booz Allen Hamilton is seeking an Executive Assistant to provide high-level administrative support to senior leaders within the Chief Technology Office. The role requires managing complex calendars, arranging domestic and international travel, and processing expense reports in a fast-paced environment.

You will plan virtual and onsite meetings with agendas and briefing materials, coordinate vendor services, and support leadership priorities while maintaining strict confidentiality.

Qualifications

• 2+ years of calendar management, expense reports, and meeting planning experience.
• 2+ years of experience with Office365 including Outlook, Word, Excel, PowerPoint, Teams and WebEx.
• Experience planning virtual and onsite events for small- to medium-sized groups, including logistics and vendor coordination.
• Knowledge of generative AI tools such as Microsoft Copilot.
• Ability to use generative AI tools responsibly to improve productivity while protecting confidential information.
• Highest level of confidentiality and discretion when handling sensitive information.
• Ability to interface with executives, employees, and external clients.
• HS diploma or GED.

Responsibilities

• Manage complex calendars and deconflict competing commitments.
• Coordinate domestic and international travel logistics.
• Process expense reports and assist with meeting preparation and follow-up actions.
• Plan and prepare complex virtual and onsite meetings with agendas and briefing materials.
• Coordinate vendor services and equipment purchases as needed.
• Maintain discretion with sensitive information and support leadership priorities.

Skills

Calendar management

Office365

Event planning

Generative AI tools

Discretion/confidentiality

Communication

Executive interfacing

Education

HS diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Teams

WebEx

Microsoft Copilot

Job description

The Opportunity:
Provide high-level administrative and operational support to senior leaders within the Chief Technology Office. Operate in a fast-paced environment and manage competing priorities, adapt quickly to changing needs, and maintain a high level of responsiveness. Manage complex calendars, prioritize and deconflict competing commitments, coordinate domestic and international travel, and process expense reports. Plan and prepare for complex virtual and onsite meetings by coordinating logistics, developing and distributing agendas and briefing materials, and managing follow-up communications and action items. Partner effectively with administrative professionals, teammates and employees across the company, as well as external vendors, to support leadership priorities and department activities. Coordinate vendor services and facilitate purchasing of equipment and other team needs, as appropriate. Exercise independent judgment within established guidelines and maintain the highest level of discretion when handling sensitive and confidential information.

Job Number: R0249320
Executive Assistant
The Opportunity:
Provide high-level administrative and operational support to senior leaders within the Chief Technology Office. Operate in a fast-paced environment and manage competing priorities, adapt quickly to changing needs, and maintain a high level of responsiveness. Manage complex calendars, prioritize and deconflict competing commitments, coordinate domestic and international travel, and process expense reports. Plan and prepare for complex virtual and onsite meetings by coordinating logistics, developing and distributing agendas and briefing materials, and managing follow-up communications and action items. Partner effectively with administrative professionals, teammates and employees across the company, as well as external vendors, to support leadership priorities and department activities. Coordinate vendor services and facilitate purchasing of equipment and other team needs, as appropriate. Exercise independent judgment within established guidelines and maintain the highest level of discretion when handling sensitive and confidential information.You Have:

• 2+ years of experience with calendar management, managing and preparing expense reports, and planning meetings
• 2+ years of experience using Office365 product suite, including Outlook, Word, Excel, PowerPoint, Teams, and WebEx
• Experience supporting the planning and coordination of virtual and onsite team and department events for small- to medium-sized groups, including all logistics, attendee communications, meeting materials, and vendor coordination
• Knowledge of generative AI tools such as Microsoft Copilot
• Ability to use generative AI tools responsibly to improve productivity, including drafting communications, summarizing information, organizing priorities, and supporting meeting preparation, while exercising sound judgment with confidential or sensitive information
• Ability to maintain the highest level of confidentiality and discretion in handling sensitive material concerning the organization and the executive's role within the organization
• Ability to interface collaboratively with various levels of internal executives, employees, and external clients
• HS diploma or GED

Nice If You Have:

• Knowledge of generative AI tools and their responsible use in a business environment, including appropriate handling of confidential information and validation of AI-generated content
• Possession of excellent verbal and written communication skills
• Possession of excellent analytical, organizational, and prioritization skills

Compensation
At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen's benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page. Salary at Booz Allen is determined by various factors, including but not limited to location, the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $48,000.00 to $98,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen's total compensation package for employees. This posting will close within 90 days from the Posting Date.Identity Statement
As part of the hiring process, we will ask you to complete an identity verification process that leverages advanced biometrics and artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.Candidate AI Usage Policy
AI is a part of our daily work at Booz Allen, and we are committed to the responsible and ethical use of AI tools. However, we want to ensure a fair candidate process based on your own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) or other tools to assist with responses during interviews (whether in-person or virtual) is prohibited unless permission is explicitly provided.Work Model
Our people-first culture prioritizes the benefits of collaboration. To support engagement and effective communication, employees working virtually are generally expected to have their cameras on during meetings.

• Remote: If this position is listed as remote, there may still be occasions when you are required to work in person at a Booz Allen or customer facility.
• Hybrid: If this position is listed as hybrid, you will be expected to work from a Booz Allen or customer facility, in alignment with your leadership's expectations and the needs of the role.
• Onsite: If this position is listed as onsite, work will primarily be performed full-time at a customer facility, where employees will collaborate directly with colleagues and customers as required by the role.
  

Commitment to Non-Discrimination
All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.