Executive Assistant

Ocugen; Malvern (Chester County); On-site; USD 60,000 - 80,000; Full time

Job summary

Ocugen is looking for an Executive Assistant to provide extensive administrative support to the CMO and back up the CEO. This position requires a Bachelor's degree in business and 3 to 5 years of experience in an administrative role, preferably in support of senior management.

The role involves heavy calendar management, travel coordination, and ensuring confidentiality while managing multiple tasks with attention to detail. The position is based in Malvern, Chester County, and requires excellent communication skills and flexibility.

Qualifications

• Minimum of 3 to 5 years in an administrative role, preferably supporting senior management.
• Ability to manage multiple tasks under demanding time constraints.
• Demonstrated ability to maintain confidentiality and exercise discretion.

Responsibilities

• Provide administrative support to the CMO and CEO.
• Heavy calendar management and travel coordination.
• Organize office administrative procedures and manage confidential information.

Skills

MS Office Suite

Written communication

Verbal communication

Confidentiality

Organizational skills

Attention to detail

Flexibility

Education

Bachelor’s degree in business

Job description

Job Purpose

The Executive Assistant will provide support to the CMO, as well as backup support to the CEO with diverse administrative duties and create a positive first impression of Ocugen. This position will report to the Senior Executive Business Manager.

Duties and Responsibilities

• Administrative support to include heavy calendar management, domestic and international travel, preparing presentations and itineraries, expense reporting
• Coordinate and manage a high level of internal and external meetings to ensure all logistics, i.e. conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared.
• Organize and coordinate office administrative procedures
• Manage confidential information, exercising a high level of discretion
• Schedule Board of Directors and Scientific Advisory Board meetings
• Resolve routine and non-routine inquiries, filtering and managing requests, providing information through independent research and use of internal/external resources
• Organize paperwork and files in a way that is easily retrievable
• Provide support to all departments as requested
• Maintain effective relationships with internal and external contacts
• Additional tasks and projects as requested
• May occasionally need to travel with executives to conferences and off-site meetings

Qualifications

• Bachelor’s degree in business discipline required
• Minimum of 3 to 5 years in an administrative role, preferably supporting senior management, Board interactions preferred
• Top notch technical (MS Office Suite) and written verbal/communication skills
• Demonstrated ability to take ownership, initiate and establish priorities, anticipate needs and handle multiple tasks simultaneously under demanding time constraints with minimal direction, in order to deliver on commitments and deadlines
• Demonstrated ability to maintain strict and complete confidentiality and must exercise discretion and independent judgement with respect to matters of significance
• High attention to detail with excellent organization and planning skills
• Flexibility to adjust schedule according to business demands
• Must have 24/7 mentality and occasionally be available on weekends/evenings for support

Working Conditions

Incumbent will primarily work Monday – Friday during normal business hours in an office environment.

Ocugen is an equal opportunity employer. In order to provide equal employment and advancement opportunities to all individuals, we make all of our employment decisions based upon merit, qualifications, abilities, and an individual’s conduct and performance. We will not make any of our decisions, and will not discriminate against any employee or applicant, on the basis of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender (including sexual orientation, gender identity and status as a transgender or transsexual individual), age, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information, or any other characteristic protected from discrimination under the law. Ocugen complies with applicable federal, state and local laws governing nondiscrimination in employment.