Executive Assistant

Hermeus; Los Angeles (CA); On-site; USD 95,000 - 125,000; Full time

Benefits offered by this job

Health & Wellness

Stock options

401(k) retirement plan

Paid time off

Office lunches

Job summary

Hermeus is seeking an Executive Assistant to manage the demanding calendars of a small group of senior executives. You will own scheduling, travel logistics, and host external meetings, collaborating closely with senior leaders and cross-functional teams to drive efficient operations.

The role requires 4+ years of senior-level support, exceptional communication, and onsite presence in Los Angeles two days per week, with occasional travel to other cities.

Qualifications

• 4+ years of administrative support experience at a fast-paced organization.
• Excellent written, verbal, and interpersonal communication with high-level stakeholders.
• Strong organizational and time-management skills with attention to detail.
• Ability to work onsite in LA at least two days per week and travel as needed.

Responsibilities

• Manage daily calendars for senior executives and prioritize commitments.
• Respond to meeting requests; coordinate travel and itineraries.
• Arrange travel, accommodations and related correspondence for executives.
• Serve as point of contact for external guests and host meetings with internal teams.
• Collaborate with event organizers and stakeholders to plan external meetings.
• Help establish new processes and standards for future EA hires.

Skills

Executive support

Calendar management

Travel planning

Communication

Organizational skills

Discretion

Detail-oriented

Multitasking

Tools

Microsoft Office

CRM systems

Slack

Confluence

Ramp

Job description

Hermeus is a venture-backed defense aviation company reclaiming the lost art of rapid iterative prototyping to build the fastest aircraft in the world today. By prioritizing relentless hardware iteration, we deliver high-speed systems at the pace of the modern battlefield. We work with the Department of War to provide the high-speed capabilities our nation and its allies need to maintain a durable, asymmetric advantage.

About the Role

As an Executive Assistant at Hermeus, you will manage the wide range of time demands for a small group of senior executives. You’ll be empowered to own the executive’s calendar and help them more effectively manage when, where, and how they execute their duties. Your impact on the business is massive as you collaborate closely with senior leaders and cross-functional teams to deliver the world’s fastest airplane.

Responsibilities

• Executive Support: Manage daily calendars for ~2-3 senior executives.
• Calendar Management: Respond to internal and external meeting requests.
• Travel & Itineraries: Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed.
• Guest Relations: Act as point of contact for external guests, ensuring a hospitable experience.
• Meeting Coordination: Plan and host external meetings, partnering with event organizers and internal stakeholders.
• Process Improvement: Establish the standard for all future EA hires at Hermeus. This includes collaboratively building out new processes and standards.
• Team Synergy: Work cross-functionally with other administrative and operations team members to ensure seamless office communication.
• Flexible Travel: Must be willing to travel to LA, ATL, or DC as needed, and comfortable working across different environments or schedules.

Requirements

• Experience: A minimum of 4+ years administrative experience supporting senior-level executives in a fast-paced environment.
• Communication: Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high-level executives, clients, employees, and business associates both internal and external.
• Organizational Skills: Strong organizational and time management skills. Proven experience in multi-tasking and collaborating with multiple people and priorities, while delivering high-quality results and follow-through.
• Onsite Presence: Must be able to work onsite in LA a minimum of two days per week as needed by leadership to support a growing organization.
• Company Alignment: Demonstrates curiosity and a desire to understand company goals
• Adaptability: Ability to pivot quickly as new context emerges while collaborating effectively within a dynamic team environment
• Discretion: Proven ability to handle confidential and sensitive information in a professional manner.
• Detail-Oriented: Excellent attention to detail and accuracy.
• Technical Skills: Strong Microsoft Office Suite skills and proficiency in scheduling meetings in multiple time zones.
• Logistics: Experience planning and booking international travel, and handling executive monthly expense reports.

Preferred Skills and Experience

• Experience working with CRM systems, Slack, Confluence, Ramp
• Experience working in a tech start-up
• Experience supporting teams in a highly collaborative environment.
• Experience coordinating executive-level meetings requiring security clearance.
• Experience supporting engineering/product teams.

$95,000 - $125,000 a year

The salary range listed for this role is intended as a general guideline. Final compensation will be determined based on a variety of factors, including role scope and responsibilities, relevant experience, education and training, key skills, market data, and business needs.

At Hermeus, compensation is only one part of our total rewards package. We offer competitive pay, equity, and a range of benefits designed to support our team.

Benefits:

• Health & Wellness: 100% employer-paid healthcare and pet insurance
• Financial: Competitive pay, stock options, 401(k) retirement plan, and potential year-end bonuses
• Time Off: Paid parental leave, 12 federal holidays, unlimited PTO for exempt employees, and generous accrued PTO for non-exempt employees
• Office Perks: Weekly paid office lunches and fully stocked breakrooms

U.S. EXPORT CONTROL COMPLIANCE STATUS

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. US persons include U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.

EQUAL OPPORTUNITY

Hermeus is an Equal Opportunity Employer. Employment decisions at Hermeus are based solely on merit, competence, and qualifications, without regard to race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.