Executive Assistant

Pattern; Lehi (AR); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Unlimited PTO

Paid Holidays

Onsite Fitness Center

Company Paid Life Insurance

Casual Dress Code

Competitive Pay

Health, Vision, and Dental Insurance

401(k) match

Job summary

Pattern is seeking an Executive Assistant to support our Chief Brand Officer, Chief Architect, and future Chief Technology Officer in our Lehi, Utah office. You will manage calendars, coordinate travel, and prepare reports while handling confidential information with discretion.

The role involves coordinating executive outreach, supporting special projects, and collaborating with the Executive Assistant team to keep operations running smoothly.

Qualifications

• Bachelor's degree preferred.
• Excellent written and verbal communication.
• Strong organizational and multitasking skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars and schedule meetings for C-suite.
• Coordinate travel and prepare reports and presentations.
• Serve as primary point of contact for partners and visitors.
• Support executive outreach and special projects.
• Collaborate with other EAs to ensure smooth operations.

Skills

Excellent communication

Organizational skills

Discretion & confidentiality

Multitasking

Education

Bachelor's degree preferred

Tools

Google Suite

Job description

Are you obsessed with data, partner success, taking action, and changing the game? If you have a whole lot of hustle and a touch of nerd, come work with Pattern! We want you to use your skills to push one of the fastest-growing companies headquartered in the US to the top of the list.

Pattern accelerates brands on global ecommerce marketplaces leveraging proprietary technology and AI. Utilizing more than 66 trillion data points, sophisticated machine learning and AI models, Pattern optimizes and automates all levers of ecommerce growth for global brands, including advertising, content management, logistics and fulfillment, pricing, forecasting and customer service. Hundreds of global brands depend on Pattern's ecommerce acceleration platform every day to drive profitable revenue growth across 60+ global marketplaces—including Amazon, Walmart.com, Target.com, eBay, Tmall, TikTok Shop, JD, and Mercado Libre. To learn more, visit pattern.com or email [e-mail].

Pattern has been named one of the fastest growing tech companies headquartered in North America by Deloitte and one of best-led companies by Inc. We place employee experience at the center of our business model and have been recognized as one of Newsweek's Global Most Loved Workplaces®.

We are seeking a proactive and detail-oriented Executive Assistant to support our Chief Brand Officer, Chief Architect, and future Chief Technology Officer. You'll thrive in our small, entrepreneurial, and mission-driven environment, where you'll have the opportunity to manage and execute special projects, coordinate executive outreach, and oversee external relations efforts. The ideal candidate will have strong written and verbal communication skills, excellent judgment, and the ability to independently manage multiple priorities and confidential matters with discretion.

The role requires you to work from our office in Lehi, Utah, five days a week.

What is a day in the life of an Executive Assistant?

• Serve as a key support system for our Chief Brand Officer, Chief Architect, and future Chief Technology Officer.
• Manage complex calendars and schedule appointments to optimize executive time.
• Proactively manage and prioritize tasks to ensure all deadlines are met.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Coordinate travel arrangements and host visitors.
• Prepare reports, presentations, and other documents as needed.
• Maintain and organize digital and physical filing systems.
• Plan and execute company events, from conception to completion.
• Act as the primary point of contact for clients, vendors, and visitors.

What will I need to thrive in this role?

• Bachelor's degree preferred.
• A background in finance is a plus.
• Proficiency with Google Suite (Docs, Sheets, Slides, etc.).
• Excellent communication, social, and organizational skills, with the ability to efficiently manage multiple tasks.
• A detail-oriented, proactive, and self-motivated work ethic.
• High ethical standards and a proven commitment to maintaining confidentiality.

What is the team like?

• You will work with the other C-Suite Executive Assistants and be supervised and mentored by the Senior Executive Assistant. This team is data driven and results oriented. You will collaborate regularly with members of your team to implement actionable solutions. Ideas and input are encouraged from all members.

Sounds great! What's the company culture?

• Game Changers- A game changer is someone who looks at problems with an open mind and shares new ideas with team members, regularly reassesses existing plans and attaches a realistic timeline to goals, makes profitable, productive, and innovative contributions, and actively pursues improvements to Pattern's processes and outcomes.
• Data Fanatics- A data fanatic is someone who recognizes problems and seeks to understand them through data, draws unbiased conclusions based on data that lead to actionable solutions, and continues to track the effects of the solutions using data.
• Partner Obsessed- An individual who is partner obsessed clearly explains the status of projects to partners and relies on constructive feedback, actively listens to partner's expectations, and delivers results that exceed them, prioritizes the needs of your partners, and takes the time to create a personable experience for those interacting with Pattern.
• Team of Doers- Someone who is a part of a team of doers uplifts team members and recognizes their specific contributions, takes initiative to help in any circumstance, actively contributes to supporting improvements, and holds themselves accountable to the team as well as to partners.

What is the hiring process?

• Initial phone interview with Pattern's talent acquisition team
• Video interview with a hiring manager
• Onsite interview with the hiring manager, and the C-Suite you would support
• Meet & Greet with the Executive Assistant team
• Professional reference checks
• Executive reviewli>
• Offer

How can I stand out as an applicant?

• Discuss professional accomplishments with specific data to quantify examples
• Provide insights on how you can add value and be the best addition to the team
• Focus on mentioning how you would be partner obsessed at Pattern
• Share experience on any side projects related to data and analytics

Why should I work at Pattern?

Pattern offers big opportunities to make a difference in the ecommerce industry! We are a company full of talented people that evolves quickly and often. We set big goals, work tirelessly to achieve them, and we love our Pattern community. We also believe in having fun and balancing our lives, so we offer awesome benefits that include:

• Unlimited PTO
• Paid Holidays
• Onsite Fitness Center
• Company Paid Life Insurance
• Casual Dress Code
• Competitive Pay
• Health, Vision, and Dental Insurance
• 401(k) match. Pattern matches 100% of the first 3% in eligible compensation deferred and 50% of the next 2% in eligible compensation deferred.

Pattern provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability, status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.