Executive Assistant

ENTEK International; Lebanon (OR); Sur place; USD 75 000 - 110 000; Plein temps

Résumé du poste

ENTEK International in Lebanon, Oregon, seeks an Executive Assistant to partner with the President and Chief Technology Officer. You will manage calendars, coordinate domestic and international travel, and handle confidential communications with discretion.

This on-site role requires relocation within 40 miles of Lebanon. Ideal candidates are highly organized, proactive problem-solvers who thrive in a fast-paced, high-performing environment.

Qualifications

• Maintains strict confidentiality and exercises sound judgment with sensitive information.
• Experience supporting senior executives or C-suite leadership.
• Excellent written and verbal communication skills.
• Oregon Notary Certificate or ability to obtain within one year of hire.

Responsabilités

• Manage complex calendars, schedule meetings, and coordinate executive travel.
• Review, prioritize, and assist with executive communications including email.
• Organize and maintain confidential files and documents.
• Coordinate executive meetings, events, calls, and special projects.
• Arrange domestic and international travel, itineraries, and logistics.
• Liaise between executives, employees, customers, and business partners.
• Anticipate needs and address challenges proactively.
• Support company events and other organizational initiatives.
• Assist with occasional personal coordination for executives.

Connaissances

Calendar management

Travel planning

Executive support

Communication

Discretion

Formation

Bachelor's degree in business or related field

Notary Public certification

Outils

Microsoft Outlook

MS Office

Travel management software

Description du poste

Description

Join a Company That's Accelerating the Future

At ENTEK, we're not just manufacturing products. We're helping power the future through innovation, growth, and cutting-edge technology. As we continue to expand, we're looking for an exceptional Executive Assistant to become a trusted partner to our President and Chief Technology Officer.

This is more than an administrative role. It's an opportunity to be at the center of a fast-paced, high-performing organization where your organization, professionalism, and judgement will directly contribute to the success of our business. If you thrive in a dynamic environment, enjoy solving problems, anticipates needs before they arise, and take pride in helping others succeed, we'd love to meet you.

This position is based on-site in Lebanon, Oregon. Relocation within 40 miles of Lebanon is required.

Requirements

What You'll Do

As Executive Assistant, you'll serve as a key partner to the President and Chief Technology Officer. You'll manage competing priorities, help keep critical initiatives moving forward, and ensure seamless coordination of day-to-day operations.

Responsibilities include:

• Managing complex calendars, scheduling meetings, and coordinating executive travel
• Reviewing, prioritizing, and assisting with executive communications, including email correspondence
• Organizing and maintaining confidential files, records, and documents
• Coordinating executive meetings, events, conference calls, and special projects
• Arranging domestic and international travel, including itineraries and logistics
• Serving as a liaison between executives, employees, customers, and business partners
• Anticipating needs and proactively addressing challenges before they become obstacles
• Supporting company events, executive functions, and other organizational initiatives
• Assisting with occasional personal or family-related coordination on behalf of executive leadership
• Maintaining the highest level of professionalism, discretion, and confidentiality

What Makes You Successful

The ideal candidate is highly organized, emotionally intelligent, adaptable, and capable of remaining calm under pressure. You have exceptional attention to detail, strong judgment, and a service-oriented mindset. Most importantly, you're someone who enjoys making the lives of others easier so they can focus on leading the business.

You are:

• A proactive problem-solver who takes initiative
• Skilled at balancing multiple priorities simultaneously
• Highly trustworthy and discreet
• Professional, polished, and confident in interacting with all levels of an organization
• Flexible and adaptable in a rapidly changing environment
• A true team player who enjoys supporting others and contributing to a positive workplace culture

Minimum Qualifications

• Demonstrated ability to maintain strict confidentiality and exercise sound judgment with sensitive information
• Excellent written and verbal communication skills
• Experience supporting senior executives or C-suite leadership
• Strong interpersonal skills and professional presence
• Ability to navigate challenging situations with diplomacy and professionalism
• Oregon Notary Certificate or ability to obtain certification within one year of hire

Preferred Qualifications

• Five (5) or more years of Executive Assistant experience in a fast-paced environment
• Bachelor's degree in business administration or a related field, or equivalent work experience
• Experience supporting executive leadership in a manufacturing, industrial, or operational environment
• Advanced proficiency with Microsoft Office and business communication tools
• Experience coordinating executive-level travel, events, and meetings across multiple locations

Why ENTEK?

At ENTEK, you'll join a team that values integrity, respect, innovation, and commitment. Your work will have visibility, impact, and purpose. You'll play a vital role in helping our leadership team focus on what matters most while contributing to the continued success of a growing industry leader.