Executive Assistant

Aristocrat Leisure; Las Vegas, Northern (NV, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Aristocrat invites applications for an Executive Assistant to provide comprehensive administrative support for two senior leaders in the Chief Technology Organization. Based in Las Vegas, NV, the role handles scheduling, calendar management, travel arrangements, expense reporting, correspondence, and event planning across global time zones to keep the leadership team operating smoothly.

The ideal candidate has strong English communication, exceptional organization, discretion, and the ability to

Qualifications

• Ability to prioritize and independently follow through on all tasks and projects.
• Strong English oral and written communications skills.
• Dependable, Adaptable, Flexible, Poised and Articulate.
• Strong event planning and organization skills.
• Must be able to use considerable discretion, judgment, confidentiality and diplomacy.
• Associate’s degree or equivalent work-related experience.
• Minimum Five (5) Years of relevant experience.
• Intermediate to Advanced Microsoft Office Suite; Outlook, Word, Excel, PowerPoint.

Responsibilities

• Prepare background information, meeting summaries, supporting documents, and other materials for appointments, meetings, and speaking engagements.
• Coordinate with other departments as needed and maintain a detailed priority list of projects and commitments.
• Design and prepare correspondence, memos, charts, tables, graphs, presentations, business plans, and duplicate materials.
• Manage business-related finances, including reconciling credit card statements and processing expense reports.
• Ensure efficient handling and tracking of invoices and facilitate information flow across organizational levels.
• Organize and manage appointments and meetings, including agendas, facilities, and minutes; arrange domestic and international travel for executives.
• Write and edit business documents and reports; maintain departmental spreadsheets and calendars.
• Interact with all levels of the organization and represent executives with professionalism.

Skills

English proficiency

Prioritization

Discretion

Event planning

Time management

On-call readiness

Education

Associate’s degree or equivalent experience

Tools

Microsoft Office

Job description

The Executive Assistant will provide comprehensive administrative support for two senior leaders in the Chief Technology Organization. Reporting to the Senior Vice President (SVP) Head of Content Technology this role involves managing day-to-day administrative duties, ensuring smooth operations across global activities that span multiple time zones. The individual will be expected to handle scheduling, calendar management, travel arrangements, expense reporting, correspondence, team event planning, and various other tasks to support the leadership team’s needs, while maintaining efficiency and professionalism in a fast-paced environment. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.

Job Requirements

• Support Preparation for Meetings and Engagements:
  • Provide the SVP and VP with background information, meeting summaries, supporting documents, and other materials for appointments, meetings, and speaking engagements.
  • Coordinate with other departments as needed and maintain a detailed priority list of projects and commitments.
  • Design and prepare correspondence, memos, charts, tables, graphs, presentations, business plans, and duplicate materials.
• Handle Business Finances:
  • Manage business-related finances, including reconciling credit card statements and processing expense reports.
  • Ensure efficient handling and tracking of invoices.
  • Facilitate the smooth flow of information across organizational levels and external contacts.
  • Handle sensitive and confidential information with discretion.
• Meeting and Appointment Coordination:
  • Organize and manage appointments and meetings, including preparing agendas, coordinating meeting facilities, and transcribing minutes.
  • Arrange all domestic & international travel for the SVP and VP, including flights, hotels, and car rentals.
• Composing Correspondence and Reports:
  • Write and edit business correspondence, reports, and other documents as needed.
  • Maintain and organize departmental spreadsheets, files, and records.
  • Manage the executives' calendars, ensuring timely scheduling and prioritization of events.
  • Assist in managing commitments to maximize the executives' time efficiency.
• Professional Representation:
  • Interact effectively with all levels of the organization and represent the SVP and VP with professionalism.

Qualifications

• Ability to prioritize and independently follow through on all tasks and projects
• Strong English oral and written communications skills
• Dependable, Adaptable, Flexible, Poised and Articulate
• Strong event planning and organization skills
• Must be able to use considerable discretion, judgment, confidentiality and diplomacy
• Associate’s degree or equivalent work-related experience
• Minimum Five (5) Years of relevant experience.
• Intermediate to Advanced Microsoft Office Suite; Outlook, Word, Excel, PowerPoint.

Willingness to support executive team and be on call 24/7

This job description may have been reviewed and enhanced using AI-assisted tools to improve clarity, consistency, and inclusivity. All final content, role requirements and hiring decisions remain subject to human review and approval by Aristocrat.

Compensation Philosophy

We offer a comprehensive pay and benefits package designed to stay competitive in the market, support your wellbeing, and recognise your contribution to our success. Our approach is underpinned by a pay-for-performance belief in rewarding individual impact. Your specific compensation package will be determined by factors such as your skills, experience, qualifications, and location.

Depending on your role and location, you may be eligible for annual bonuses and incentives, health and wellbeing benefits, paid time off, retirement plans, insurance coverage, and other local or statutory benefits.

Specific details about compensation and benefits for this position will be discussed during the recruitment process.

• Locations: Las Vegas, Nevada, United States
• Locations: Las Vegas, Nevada, United States
• Locations: Las Vegas, Nevada, United States

Corporate teams enable and protect the business through governance, strategy, people, finance, information systems and enterprise-wide services.

Gaming expertise and diverse business functions help shape products, partnerships and growth worldwide.

Joining Aristocrat

Your path to joining our team

We aim to make every stage of our hiring journey straightforward and engaging, helping you understand the role, the team and the impact you can make as you build a career with Aristocrat.