Executive Assistant

Buyers Edge Platform; Lake Worth (TX); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Flexible PTO

Job summary

Buyers Edge Platform is seeking an organized Executive Assistant to support the Chief Sales Officer. You will manage complex calendars, coordinate domestic and international travel, handle inbox and expense reporting, and prepare client presentations.

This hybrid role requires strong coordination across time zones and professional communication with clients and team members. The ideal candidate will have 4+ years of administrative experience, be able to work Monday-Thursday in Lake Worth, FL,

Qualifications

• 4+ years of administrative or executive assistant experience, preferably supporting an executive or sales leader.
• Hybrid schedule: Monday-Thursday in Lake Worth, FL and WFH Fridays.
• Experience managing busy calendars across multiple time zones.
• Experience arranging domestic and international business travel.
• Strong proficiency in Outlook, Teams, Word, and PowerPoint, including creating presentations from scratch.
• Familiarity with Ramp or similar expense management platform preferred.
• Clear, professional written and verbal communication skills.
• Attention to detail and dependable follow-through.
• Ability to manage competing requests and adapt to changing schedules.
• Comfort interacting with clients, prospects, executives, and sales team members.

Responsibilities

• Manage the CSO’s calendar and coordinate client meetings, internal sales meetings, and leadership discussions.
• Coordinate availability with executives, clients, direct reports, and assistants across time zones.
• Prepare calendar invitations and meeting logistics for domestic and international meetings.
• Review inbox, draft emails, and track follow-up items on behalf of the CSO.
• Prepare and submit expenses using Ramp with receipts and memos; review others' submissions.
• Attend client and internal Microsoft Teams meetings; assist with presentations and notes.
• Create and update PowerPoint presentations for client meetings and events.
• Coordinate meeting recordings, notes, and follow-ups to ensure progress.

Skills

Calendar management

Travel coordination

Inbox management

Communication skills

Microsoft Outlook/Teams/PowerPoint

Tools

Microsoft Teams

Outlook

PowerPoint

Ramp

Job description

We are seeking an organized, proactive, and detail-orientedExecutive Assistant to work directly with and support the Chief Sales Officer(CSO). This position provides hands‑on administrative support to the CSO whilehelping coordinate the meetings, communications, and materials that support thesales organization.

The role includes complex calendar management, domestic andinternational travel coordination, inbox management, expense reporting, anddaily administrative support. It also includes preparing client presentations,supporting virtual meetings, and tracking follow-up items.

The ideal candidate is an experienced administrativeprofessional who can manage changing priorities, communicate professionallywith clients and colleagues, and work independently within the CSO’sestablished preferences and direction.

Who are we?

Buyers Edge Platform is a leading digital procurementnetwork and solutions provider for the foodservice industry, deliveringsavings, insights, and technology that help operators, distributors, andmanufacturers succeed. Through its portfolio of solutions—including DigitalProcurement Network, Fresh Services, Software Solutions, and Supply Chain Management- Buyers Edge is reshaping how the foodservice industry connects andthrives. At the heart of our work is a culture built on a passion forcollaboration, technology, and helping foodservice business succeed.

We are unable to offer work sponsorship for this role.

Your Impact:

Core Responsibilities

Calendar Management & Meeting Coordination

• Manage the CSO’s calendar, scheduling client meetings,internal sales meetings, leadership discussions, and other commitments.
• Coordinate availability with internal and externalexecutives, clients, direct reports, and executive assistants.
• Prepare accurate calendar invitations across domestic andinternational time zones, including meeting links, locations, and relevantmaterials.
• Monitor the calendar throughout the day, resolve schedulingconflicts, and promptly notify the CSO of changes or shifting priorities.
• Print and provide the following day’s calendar the eveningbefore when working in the office.
• Review the calendar early each morning to identify overnightchanges, additional meeting needs, and preparation requirements.
• Follow through on meeting arrangements and confirmattendance and logistics.

Domestic & International Travel Coordination

• Research flight and hotel options and review recommendationswith the CSO before booking.
• Use the CSO’s designated frequent flyer and hotel loyaltyaccounts when making reservations.
• Arrange car services and other ground transportation forbusiness travel.
• Add flight, hotel, and transportation details to thecalendar using the correct dates and time zones, with confirmationsattached.
• Prepare complete travel itineraries and provide printedconfirmations well in advance of departure.
• Assist with travel changes and communicate updatedarrangements promptly.

Executive Communications & Inbox Management

• Review and organize the CSO’s inbox, flagging urgentmessages and identifying items requiring a response.
• Draft and send emails on behalf of the CSO, as authorized,to clients, prospects, internal executives, and direct reports.
• Communicate through the CSO’s inbox or the assistant’s ownaccount, depending on the situation and established preferences.
• Track outstanding communications and follow-uprequests.
• Handle confidential client, business, and employeeinformation with discretion.

Expense Management

• Prepare and submit the CSO’s expenses in Ramp accurately andon time, including receipts and descriptive memos.
• Follow up on missing documentation and resolve routineexpense questions.
• Review and approve expenses submitted by the CSO’s directreports within delegated authority and company policy.
• Keep the CSO’s account and login information current usingcompany-approved secure methods.
• Provide basic troubleshooting assistance with MicrosoftTeams, Outlook, and iPhone applications; coordinate with IT when needed.
• Print emails, presentations, and meeting materials for theCSO’s review.
• Maintain organized hard-copy files and supporting digitalrecords.
• Make restaurant reservations and arrange lunch orders forthe CSO as needed.

Client & Internal Meeting Assistance

• Attend selected client and internal Microsoft Teams meetingswith the CSO.
• Manage screen sharing and advance PowerPoint slides duringpresentations.
• Take clear meeting notes, documenting decisions, actionitems, owners, and deadlines.
• Record meetings when authorized and in accordance withcompany requirements.
• Organize meeting recordings and notes for easy access.
• Follow up with relevant team members on deliverables andkeep the CSO informed of progress.
• Create and update professional PowerPoint presentations forthe CSO’s client meetings, internal sales meetings, international engagements,and events such as GSE and the IST Summit.
• Build presentations from scratch using content and directionprovided by the CSO and relevant team members.
• Check presentation formatting, accuracy, and consistencybefore meetings.
• Prepare meeting agendas, timelines, and supportingmaterials.
• Coordinate the collection of information needed to completepresentations on time.

About You:

• 4+ years of relevant administrative or executive assistantexperience, preferably supporting an executive or sales leader.
• Ability to work a hybrid schedule: Monday-Thursday in officein Lake Worth, FL and WFH Fridays
• Experience managing busy calendars and coordinating meetingsacross multiple time zones.
• Experience arranging domestic and international businesstravel.
• Strong proficiency in Microsoft Outlook, Teams, Word, andPowerPoint, including creating presentations from scratch.
• Familiarity with Ramp or a similar expense managementplatform preferred.
• Clear, professional written and verbal communication skills.
• Strong attention to detail and dependable follow-through.
• Ability to manage competing requests and adapt to changingschedules.
• Comfort interacting with clients, prospects, executives, andsales team members.
• Sound judgment when handling confidential information
• Prolonged periods of sitting at a desk and working on acomputer.
• Must be able to lift up to 15 pounds at times.

Not sure you meet every qualification?

Studies show thatdiverse applicants often hesitate to apply unless they check every box. AtBuyers Edge Platform, we value authenticity and inclusion-if you're excitedabout the role, we encourage you to apply. You might be exactly who we'relooking for!

What's in this for you:

• Great benefits from day one. We offer medical, dental,vision, FSA, company-paid life insurance, and more- plus a 401(k) with companymatch.
• Grow with us. Enjoy strong training, development, andcompetitive pay.
• Work-life balance. Our flexible PTO policy lets you taketime when you need it- no accrual required.