Executive Assistant

PetSafe Brands; Knoxville (TN); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) match

Dog-friendly workplace and wellness

Job summary

PetSafe Brands is seeking an organized Executive Administrative professional to support the CEO and Executive Growth Team. The role involves calendar management, travel planning, expense processing, and coordinating high-visibility meetings with confidentiality and discretion.

The ideal candidate will have a degree, excellent communication skills, and a proactive ownership mindset. This is a full-time, on-site role based in Knoxville, TN, offering opportunities to engage with leadership and

Qualifications

• Proficient in Microsoft Office Suite with strong document and presentation creation skills.
• Demonstrates proactive problem solving and takes ownership of tasks.
• Exceptional written and oral communication with attention to detail.
• Maintains strict confidentiality internally and externally.
• Organizes and prioritizes workload while aligning with company values.

Responsibilities

• Supports CEO and Executive Growth Team with calendar management and scheduling.
• Coordinates travel arrangements and expense reporting for the EGT.
• Assists in editing and formatting major organizational communications.
• Coordinates meetings, including Board meetings, and prepares materials.
• Maintains calendar accuracy, reports, and records for executive leadership.
• Participates in special projects as assigned by the CEO and EGT.
• Supports teammate engagement activities and company events.

Skills

Microsoft Office Proficiency

Proactive problem solving

Strong communication skills

Confidentiality

Time management

Education

Associates or Bachelor’s Degree

Job description

Job Type

Full time

About PetSafe Brands

PetSafe Brands, formerly known as Radio Systems Corporation, is headquartered in Knoxville, TN. It has been named “The Marble City” and “Scruffy City”, names we have embraced for our unique charm. We are the home of 1982 World’s Fair and we boast of 21 craft breweries around the city (click here for the Ale Trail__). If you like to hike or camp, visit the Great Smokey Mountain National Park. Take your pick of outdoor activities from walking, tubing, running, or biking in our Urban Wilderness. Knox County has an amazing public-school system, no state income tax, low property taxes and cost of living. We host Music and Shakespeare on the Square as well as Family Movie Nights on the Square during the summer months in downtown Knoxville.

Our Company

_ Our Company: PetSafe Brands is the world leader in pet products through our family of brands:Pet Safe® Brand, Sport DOG® Brand, Invisible Fence® Brand, Kurgo and Premier Pet. Pet Safe® Brand makes every product from leashes and harnesses to water fountains and and litter boxes. We have an ambitious goal of touching over 21 million pets, people, and communities around the world each year. We serve a broad range of pet owners from providing the hunter the best gear for a successful hunt to accommodating the “Not-So-Crazy Cat Lady” with all the entertaining toys and effective solutions she could ever imagine. We do this by creating a culture of enthusiasm, resilience, adaptability, and teamwork every day in the office. We work hard to be our community’s employer of choice as we all live our purpose: We exist to unleash freedom for pet parents by keeping their petshappy, healthy and safe._

SUMMARY OF POSITION

The EA has Executive Administrative responsibilities to support the Executive Growth Team (EGT) and the organization as a whole. This position will work directly with CEO and C-level executives and will be responsible for coordinating general business activities including appointment-setting and calendar management, travel management, event planning, expense management, and other administrative activities for PSB. This is a highly visible position within the organization and requires a high degree of confidentiality and discretion. This position requires the ability to exercise good judgment and to prioritize and manage multiple projects simultaneously with minimal supervision.

RESPONSIBILITIES

• Completes a broad variety of administrative tasks for the CEO & EGT including coordinating and managing a calendar of appointments; compiling reports; composing and preparing correspondence that is sometimes confidential; arranging plans, itineraries, and documents for travel-related meetings
• Communicates directly, and on behalf of, the CEO, with Board members, Teammates, partners, and others, on matters related to the CEO’s schedule
• Works closely and effectively with the CEO to keep them well informed of commitments and responsibilities, following up appropriately
• Prioritizes conflicting needs: handle matters expeditiously, proactively, and follow through to successful completion, sometimes with deadline pressures
• Coordinate and serve as administrative liaison for Board meetings
• Assists in the editing and formatting of major organizational communications
• Expense management for EGT
• Schedule and coordinate company meetings, orientations, and Leadership Forums
• Organization of conference rooms when needed
• Other duties as assigned by the CEO
• Travel & Expense Management
  • Maintain and execute U.S. travel and expense policy in partnership with HR
  • Provide reporting and expense details to AP for the corporate travel card , car rental invoices, etc.
  • Work closely with hotels for all company locations for special lodging rates
  • Schedule travel for out-of-state candidate interviews if requested
  • Manage travel vendors (DEEM) and Emerald Club
• Assist with teammate engagement activities and events
• Special projects as assigned by EGT

QUALIFICATIONS

• Associates or Bachelor’s Degree is preferred
• Demonstrated high level of proficiency in Microsoft Office Suite
• Proactive problem solver with a high level of ownership
• Exceptional written and oral communication skills; close attention to detail and commitment to producing excellent work
• Maintains strict confidentiality both internally and externally
• Ability to organize and prioritize workloadExemplifies RSC core values and behaviors

ACCOUNTABILITIES

• Maintain PSB brand standards
• Effective calendar management and meeting preparation

RELATIONSHIPS

• Reports to CEO
• Supports Executive Growth Team

BENEFITS

• Working for PetSafe Brands definitely has its benefits. We offer a collaborative and creative team-oriented work environment where we encourage you to take risks to learn and grow!
• We offer a competitive benefits package including medical, dental, vision, and 401K match.
• In addition we offer a rich wellness program which includes an onsite health clinic, workout facility and of course, we encourage you to bring your dog to work, which is our whole reason for what we do!

DEI, EEO AND INCLUSION STATEMENT

PetSafe Brands is dedicated to offering equal employment opportunity for all teammates and fostering a work environment free of discrimination and harassment.

At PetSafe Brand, our teammates are our greatest strength.

We strive to build a workforce as diverse as the customers we serve by hiring great people from a wide variety of backgrounds, life experiences, knowledge, self-expression and talent.

We recruit and reward teammates based on capability and performance and together we are building a culture that welcomes all dimensions of an individual’s identity including race, color, gender identity or expression, sexual orientation, marital status, age, educational background, national origin or ancestry, religion, veteran status, or physical ability.

We embrace these differences and the unique contributions each teammate brings not just because it is the right thing to do but because it makes our company stronger.

While we are committed to creating a diverse and inclusive workplace and a culture of belonging, we recognize that we still have more work to do and a lot more to learn.