Executive Assistant

Fieldpiece Instruments; Kamas (UT); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Annual bonus

401(k) match

Medical coverage

Professional development

Job summary

Fieldpiece Instruments seeks an experienced Executive Assistant to support our CEO and Utah-based executives. This role goes beyond calendar management, acting as a trusted partner who keeps priorities moving, anticipates needs, and maintains professional discretion in a fast-moving environment.

You will manage complex calendars, prepare materials, coordinate board meetings, and handle sensitive information with excellent judgment. The position is hybrid, onsite in Utah, with travel up to 25%.

Qualifications

• 5+ years of Executive Assistant experience, ideally supporting a CEO or C-level executive.
• Bachelor’s degree required.
• Strong written and verbal communication skills.
• Excellent judgment, discretion, and professionalism.
• Proactive, resourceful approach with ability to work independently.

Responsibilities

• Manage complex calendars, meetings, travel, and communications for executives.
• Prepare presentations, reports, and other executive materials.
• Coordinate board and executive meetings and follow-up.
• Track priorities, commitments, and action items for timely execution.
• Coordinate office operations and vendor relationships.

Skills

Calendar management

Travel coordination

Executive communication

Discretion

Project management

Microsoft Outlook

Excel

PowerPoint

Education

Bachelor's degree

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Job description

Be the Trusted Partner Behind a High-Performing Executive TeamWe’re looking for an experienced Executive Assistant to support our CEO and Utah-based executives. This is more than a calendar-management role. You’ll serve as a trusted partner who keeps priorities moving, anticipates needs, solves problems, and helps our executives operate at their best.The right person is highly organized, resourceful, discreet, and comfortable working in a fast-moving environment where priorities can change quickly. You’ll need to be someone who sees what needs to happen, takes ownership, and gets it done—with professionalism and good judgment.Fieldpiece is a privately held, global leader in professional HVACR tools and test instruments. We're known for developing innovative products that technicians rely on every day and for investing in our people, our technology, and our future. Named one of the Best Places to Work in Southern California for four consecutive years, we're looking for talented people who want to make an impact while growing their careers.This is a full-time, on-site position in Park City, Utah, with a planned transition to our new Heber City office in 2027. This role follows a hybrid work schedule, with employees typically working onsite three days per week. Additional in-office days may be required from time to time for onboarding, training, team meetings, project collaboration, or other business needs. Travel is expected to be up to 25%.What You’ll DoExecutive SupportManage complex calendars, meetings, travel, and executive communications.Prepare presentations, reports, agendas, and other executive materials.Coordinate board and executive meetings, including logistics and follow-up.Track priorities, commitments, and action items to ensure timely execution.Executive Partnership & ProjectsAnticipate needs, resolve issues, and help executives stay focused on key priorities.Serve as a liaison with internal and external stakeholders.Conduct research and coordinate special projects and initiatives.Handle sensitive information with exceptional judgment and discretion.Office OperationsCoordinate vendors, repairs, office services, mail, supplies, and related expenses.Maintain an organized, professional, and well-functioning Utah office.Coordinate office programs and activities.5+ years of Executive Assistant experience, ideally supporting a CEO or other C-level executives.Bachelor’s degreeExceptional organizational skills and the ability to manage multiple executives, priorities, and deadlines.Strong written and verbal communication skills.Excellent judgment, discretion, and professionalism.A proactive, resourceful approach—you anticipate needs rather than waiting for direction.Strong problem-solving and project-management capabilities.Comfortable operating independently in situations where the path forward may not always be clearly defined.Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint, along with the ability to quickly learn new technology.Ability to build strong working relationships across all levels of an organization.Flexibility to occasionally support time-sensitive needs outside normal business hours.Why You'll Enjoy Working at FieldpieceAs a privately held company, we invest for the long term—in our people, our products, and our future. That means we can focus on innovation, continuous improvement, and building lasting careers rather than chasing short-term results.Make a meaningful impact with a company where your ideas are heard, your expertise is valued, and your contributions help shape the future of our products and business.Benefits & PerksWe believe great work starts with supporting our employees. That's why we offer a competitive total rewards package designed to promote your health, financial well-being, work-life balance, and professional growth.Competitive base salary with annual bonus opportunityComprehensive medical, dental, and vision coverage401(k) with company match and immediate vestingHire to Retire philosophy - Individual Development Plans for everyone and a commitment to support career developmentFlexible Spending Accounts (FSA), Health Savings Accounts (HSA), and Employee Assistance Program (EAP)Music program – music rooms in all US offices with onsite guitar, piano, and voice lessons in California (classes can be streamed for other offices)Recognition programs and team building events to share successesOur CultureAt Fieldpiece, our values shape how we work, collaborate, and serve our customers every day. We believe in:Teamwork – We collaborate, support one another, and win as a team.Urgency – We move quickly, stay agile, and focus on what matters most.Respect – We value diverse perspectives and treat everyone with professionalism and integrity.Trust – We build strong relationships through accountability and transparency.Learning – We embrace curiosity, continuous improvement, and personal growth.No Ego – We leave titles and egos at the door, value the best ideas regardless of where they come from, and work together with humility, openness, and mutual respect.At Fieldpiece, we're building more than innovative products - we're building careers. If you're looking for a place where your work matters and your contributions are recognized, we'd love to meet you.EOE AA M/F/Veteran/Disability