Executive Assistant

National Grid; Hicksville (NY); Hybrid; USD 63,000 - 88,000; Full time

Job summary

National Grid is seeking an Executive Assistant to support the VP of Connections and Strategic accounts in a hybrid New York role. You will manage calendars, coordinate travel, draft communications, and handle confidential information for senior leadership.

As you establish yourself, you will support a second executive to align with our one-to-two executive structure, while building strong stakeholder relationships across the organization.

Qualifications

• Extensive C-Suite level executive assistant experience.
• Ability to manage high levels of confidentiality and act as a trusted confidante.
• Very well organized and on top of all relevant issues and matters at all times.
• Ability to multi-task and work flexibly in a highly dynamic work environment.
• Self-directed and self-motivated and able to work independently with little or no supervision.
• Strong written and verbal communication skills.
• Ability to build positive internal and external relationships at all levels.

Responsibilities

• Extensive calendar management, including prioritizing and arranging meetings, workshops, appointments and conferences in the US, primarily in New York and Massachusetts.
• Coordinate complex logistics for travel by developing itineraries, booking domestic and international flights and other transportation, arranging accommodation, and meeting coordination, and ensuring that all expense information is provided.
• Manage a wide range of administrative and executive and personal support related tasks, including drafting routine correspondence and organizing/maintaining files, expenses, time approvals, etc.
• Ensure the Vice President is fully prepared and informed for all meetings, including pre-read materials relevant to each meeting.
• Maintain and manage confidential information which has been provided by email, by letter, by telephone or in-person.
• Organize, create, and manage the organization structure charts using a variety of applications.
• Once settled into the role there will be an addition of another executive to fall in line with our best practice of one executive assistant to two executives ratio.
• Build great relationships with key stakeholders to include the 5 direct reports the vice president manages.

Skills

Executive support experience

Confidentiality

Organizational skills

Multi-tasking

Independent work

Communication skills

Relationship building

Event planning

Education

Associates Degree

Tools

Office 365

SharePoint

Job description

About us

National Grid is hiring an Executive Assistant to work directly with the VP of Connections and Strategic accounts. This is a Hybrid Role with in office days once per week and as needed.

Every day we deliver safe and secure energy to homes, communities, and businesses. We are there when people need us the most. We connect people to the energy they need for the lives they live.

The pace of change in society and our industry is accelerating and our expertise and track record puts us in an unparalleled position to shape the sustainable future of our industry. To be successful we must anticipate the needs of our customers, reducing the cost of energy delivery today and pioneering the flexible energy systems of tomorrow. This requires us to deliver on our promises and always look for new opportunities to grow, both ourselves and our business.

Job Purpose

As Executive Assistant eventually supporting two Vice Presidents in National Grid's New York business, you'll serve as a trusted partner to senior leadership, providing seamless administrative and operational support. In this highly visible role, you'll manage competing priorities, coordinate critical business activities, and help leaders focus on delivering strategic outcomes for our customers and communities.

Key Accountabilities

• Extensive calendar management, including prioritizing and arranging meetings, workshops, appointments and conferences in the US, primarily in New York and Massachusetts.
• Coordinate complex logistics for travel by developing itineraries, booking domestic and international flights and other transportation, arranging accommodation, and meeting coordination, and ensuring that all expense information is provided;
• Manage a wide range of administrative and executive and personal support related tasks, including drafting routine correspondence and organizing/maintaining files, expenses, time approvals, etc.;
• Ensure the Vice President is fully prepared and informed for all meetings, including pre-read materials relevant to each meeting;
• Maintain and manage confidential information which has been provided by email, by letter, by telephone or in-person;
• Organize, create, and manage the organization structure charts using a variety of applications.
• Once settled into the role there will be an addition of another executive to fall in line with our best practice of one executive assistant to two executives ratio.
• Build great relationships with key stakeholders to include the 5 direct reports the vice president manages.

#LI-SA1

Qualifications

• Extensive relevant C-Suite level executive assistant experience;
• Associates Degree a plus, but not required;
• Ability to manage high levels of confidentiality and act as a trusted confidante;
• Very well organized and on top of all relevant issues and matters at all times;
• Ability to multi-task and work flexibly in a highly dynamic work environment;
• Self-directed and self-motivated and able to work independently with little or no supervision;
• Energetic and enthusiastic ambassador of the National Grid brand, particularly given the high level of interface with external visitors and external telephone calls;
• Strong written and verbal communication skills;
• Ability to work collaboratively, and to foster and promote a collaborative culture;
• Focused, analytical and ability to think strategically and identify creative solutions;
• Ability to build positive internal and external relationships at all levels;
• Strong event planning skills;
• Strong computer skills in Office 365 and SharePoint and a willingness to be trained on new applications in support of executing on the responsibilities outlined in this role description;

More Information

Salary

DNY: $75,000 - $88,000 a year UNY: $63,000 - $73,000 a year.

National Grid will not be providing visa sponsorship for this position now or in the future. You must have the ability to work without a need for current or future visa sponsorship.

National Grid utilizes an assessment that evaluates the job qualifications/characteristics using AI or statistically based scoring. For more information, please view NYC Local Law 144.

This position has a career path which provides for advancement opportunities within and across bands as you develop and evolve in the position; gaining experience, expertise and acquiring and applying technical skills. Candidates will be assessed and provided offers against the minimum qualifications of this role and their individual experience.

National Grid is committed to providing equal employment opportunities to all employees and applicants for employment regardless of protected class. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other protected status in accordance with applicable federal, state, and local laws. National Grid maintains affirmative action programs for individuals with disabilities and protected veterans.

Our employment practices are designed to ensure that all individuals are treated fairly and with respect throughout the hiring process and during employment. National Grid complies with all applicable federal, state, and local anti-discrimination laws. We are dedicated to fostering a workplace that is free from unlawful discrimination and harassment, and we encourage a culture of respect for all.