Executive Assistant

Pennsylvania Dental Association; Harrisburg (Dauphin County); Hybrid; USD 46,000 - 52,000; Full time

Benefits offered by this job

Paid vacation

PTO

Health insurance

Dental

Vision

401K with employer match

Job summary

The Pennsylvania Dental Association is seeking a dedicated Executive Assistant in Harrisburg, PA for a full-time, on-site role with up to one remote day per week. You will support the executive director and board, handling minutes, agendas, and convention materials, while maintaining records, calendars, and communications.

Travel includes two overnight nights for the annual convention. The position requires at least two years of related experience, strong communication skills, and proficiency

Qualifications

• Minimum two years of related administrative experience.
• Proficiency in administrative tasks such as document prep, filing, and office coordination.
• Strong written and verbal communication with executives and members.
• Proficiency with office productivity software; comfortable learning new systems.
• Excellent organization and time-management abilities.
• Experience in nonprofit/association environments is helpful.
• Associate or Bachelor degree in business/administration or related field.

Responsibilities

• Write minutes and prepare agendas and materials for board and committee meetings.
• Coordinate annual convention logistics and event materials.
• Draft correspondence for the executive director, president, and other leaders.
• Maintain records and databases; manage calendars and communications.
• Schedule meetings and provide general administrative support.
• Assist with office logistics, event coordination, and special projects.
• Overnight travel to the annual convention (two nights) is required.

Skills

Communication skills

Administrative support

Time management

Organizational skills

Office software proficiency

Education

Associate/Bachelor degree in business or related field

Tools

Microsoft Office

Database software

Job description

Company Description

The Pennsylvania Dental Association (PDA) is a voluntary state organization representing approximately 4,700 member dentists across Pennsylvania. As a constituency of the American Dental Association, PDA is part of the ADA, the largest and oldest national dental society in the world. The association is dedicated to serving the public, improving oral health, and promoting the art and science of dentistry. PDA also focuses on representing the interests of its members and the communities they serve, offering professional support, advocacy, and resources to advance the dental profession.

Role Description

The Executive Assistant is a full-time, on-site role (up to 1 day/week remote ok) based in Harrisburg, PA, providing comprehensive support to the executive director and board. Sample responsibilities include: writing minutes; preparing agendas and materials for board and committee meetings, plus annual convention; drafting correspondence for ED, president and other leaders; maintenance of records and database; managing calendars and incoming communications; scheduling meetings. The role also involves general administrative support such as handling office logistics, assisting with event coordination, and supporting special projects as assigned by leadership. Overnight travel (two nights) to annual convention is required.

Qualifications

• Minimum two years' related experience.
• Proficiency in Administrative Assistance tasks such as document preparation, filing, office coordination, and task prioritization.
• Strong Communication skills, both written and verbal, with the ability to interact professionally with members, executives, and external partners.
• Proficiency with office productivity software (e.g., Microsoft Office or similar tools) and comfort learning new systems. Familiarity with database software desirable.
• Strong organizational and time-management abilities.
• Experience in a nonprofit, association, or professional membership organization is beneficial.
• Associate’s or Bachelor’s degree in business, administration, or a related field, or equivalent relevant experience.

Salary/Benefits

$46 to $52K, DOE. Annual bonus typical, though not guaranteed. Excellent benefits including paid vacation, PTO, health, dental, vision and 401K with employer match.