Executive Assistant

Jefferson County; Golden (CO); Hybrid; USD 47,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Holidays

Retirement matching

Tuition reimbursement

Remote work options

Job summary

Jefferson County is seeking an Executive Assistant in Golden, CO to provide high-level administrative and operational support to the Department Director within the Human Resources Division. The role involves managing calendars, meetings, agendas, and correspondence while maintaining discretion and professionalism in a hybrid work environment.

The ideal candidate will be proactive, highly organized, and an excellent communicator with strong follow-through.

Qualifications

• 2 years of related experience providing executive-level administrative support for leadership team.
• High School diploma or GED.
• Five or more years of experience supporting C-suite executives preferred.

Responsibilities

• Provide executive and administrative support to the Department Director and assist division directors as needed.
• Coordinate department meetings and events, including scheduling, reserving spaces, arranging virtual platforms, and managing event logistics.
• Prepare and distribute meeting agendas and materials; attend meetings to take minutes and track action items.
• Oversee day-to-day office operations in a hybrid environment.
• Support department budget management by tracking expenditures and monitoring spending against allocations.
• Assist with purchasing, procurement cards, invoices, travel, and reimbursements.
• Serve as department timekeeper and support attendance processes.
• Coordinate travel arrangements and related documentation and expense reconciliation.
• Maintain tracking systems for assignments, deadlines, and deliverables; follow up as needed.

Skills

Executive support

Scheduling

Communication

Microsoft Office

Time management

Education

High School diploma or GED

Tools

Excel

Word

Outlook

PowerPoint

Canva

Workday

Job description

Aug 31, 2026

$33 - $38/hour

Job Posting Closes at 11:59PM on:

09/08/26

Division:

Human Resources Division

Scheduled Weekly Hours:

40

This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description:

The Executive Assistant provides high-level administrative and operational support to the Department Director, serving as a trusted partner in managing the day-to-day priorities,logistics, and demands of the executive office. This position requires a high degree of discretion, professionalism, sound judgment, and initiative, along with the ability toanticipateneeds, manage competing priorities, and ensureimportant detailsare addressed.

The Executive Assistant coordinates scheduling and meetings, prepares agendas and materials, manages correspondence andlogistics, and helps ensure the Department Director is prepared, organized, and focused on the organization’s highest priorities. Working with general direction, this position serves as a polished and professional point of contact for internal and external stakeholders and effectively balances strategic priorities with hands-on administrative responsibilities.

The ideal candidate is proactive, highly organized, and an excellent communicator whodemonstratesstrong follow-through and attention to detail. This individualanticipatesneeds, takes initiative, and helps ensure the executive officeoperatesefficiently, effectively, and witha high levelof professionalism.

Our team believes in the honor and value of public service. We treat all people with dignity, honesty, and respect anddemonstratean understanding of and appreciation for diversity through our actions. We value diverse perspectives and work collaboratively toidentifycommon goals andobjectives. Through open, honest, and direct communication, we strive to build andmaintainan environment of trust, respect, and shared commitment to serving our community.

SCHEDULE:

This is a hybrid position with a four-day workweek andrequiredin-office presence each business day. The role provides essential office and executive support, including managing incoming mail and deliveries,assistingvisitors and vendors, and overseeing other time-sensitive responsibilities that require an on-site presence.

COMPENSATION:

Hiring Range:$33.65 - $38.77USD Hourly

Compensation will bedeterminedbased on education,experienceand skills.

BENEFITS:

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, including a starting bank of 40 hours of PTO for new hires ; retirement matching; wellness programs; tuition reimbursement; flexible schedules;remote workoptions; and more.

ESSENTIAL DUTIES:

Provide executive and administrative support to the Department Director andassistdivision directors as needed.

Coordinate department meetings and events, including scheduling,reserving meetingand event spaces, arranging virtual platforms, coordinating catering, and managing other eventlogistics.

Coordinate the preparation andtimelydistribution of meeting agendas and supporting materials; attend meetings as needed to takeaccurateminutes, document decisions and action items, and support follow-up on commitments and deadlines.

Help oversee day-to-day office operations, ensuring mail, packages, supplies, and other administrative functions are managed efficiently in our hybrid work environment.

Support department budget management by tracking expenditures, helping ensure expenses are recorded correctly,monitoringdivision spending against allocations, andassistingleaders in staying informed about their budgets.

Supportpurchasingand procurement activities, including purchase orders, invoices, travel, reimbursements, and P-Card transactions, and help ensure P-Card use and documentationcomply withCounty policies and procedures.

Serve as the department timekeeper, supportingaccurateandtimelytime and attendance processes and serving as a resource on general timekeeping requirements and procedures.

Coordinate travel arrangements and related documentation and expense reconciliation.

Maintain detailed tracking systems for assignments, projects, deadlines, and deliverables; proactively follow up with responsible parties and help ensure commitments and timelines don'tfall through the cracks.

Serve as the department liaison on countywide committees, workgroups, and administrative initiatives.

Support countywide and departmental projects by coordinating information across divisions,maintainingdocumentation, tracking progress, and supporting implementation.

Create engaging newsletters, presentations, publications, and infographics using Microsoft Office and Canva.

Build strong relationships across the organization and with external partners while providing responsive, professional service.

QUALIFICATIONS:

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.

Minimum Qualifications:

Experience :2 years ofrelated experience providing executive-level administrative support for leadership team.

Education :High School diploma or GED

Preferred knowledge,skillsand abilities:

Five or more years of experience supportingC-suite executives preferred

Exceptional attention to detail and follow-through and the ability to keep track of multiple deadlines, deliverables, transactions, and competing priorities.

Experience tracking budgets and expenditures, reconciling financial information, and helping leaders manage within established budget allocations.

Experience with purchasing, procurement cards, invoice processing, travel, and/or other administrative financial processes.

Familiarity with time and attendance practices and experience serving as a timekeeper or supporting payroll/timekeeping processes.

Experience supporting executive leaders while also coordinating broader operational and business functions.

Strong technology skills, including Microsoft Excel , Word, Outlook, and PowerPoint; experience with Canva and Workday or another ERP system is highly desirable.

Strong organizational and project coordination skills, including the ability to create effective tracking systems and proactively manage deadlines and follow-up.

Excellent written and verbal communication skills, sound judgment, initiative, and a collaborative approach to working across teams.

A Notary Public designation or eligibility to obtain the designation.

Familiarity with Workday platforms

Additional Job Information:

A valid Colorado driver’s license is required for positions that drive on County Business in either a county or personal vehicle within30-daysof hire or beginning to serve as an intern or volunteer.

Offer of employment is contingent upon successful completion ofcriminal history, motor vehicle report, education verification, and/or referencesfor all positions.

Accommodations Statement

We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. Forassistancewith applications, interviews, or other hiring-related accommodations, [e-mail]. This contact is for accommodation requests only and cannot provide application status updates.

Administrative, Business Programs and Services

Jefferson County

Training & Advancement | Community Impact | Thriving Innovation | Lifelong Career

Jefferson County, Colorado, offers a vibrant work environment promoting public service, professional growth, and employee well-being amidst stunning natural beauty and historic charm.

Government Administration

Company size 1,001–5,000 employees

Company type Government agency Founded 1861

Oct 2023

Where they work

100 Jefferson County Parkway, Golden, CO 80419, US