Executive Assistant

Vaco by Highspring; Franklin (TN); On-site; USD 48,000 - 64,000; Full time

Job summary

Vaco by Highspring is seeking an Executive Assistant to join our team in Franklin, TN on a permanent basis. You will support the CEO with daily administrative tasks, manage calendars, plan meetings and events, and arrange travel.

This role requires discretion, attention to detail, and the ability to work in a small, faith-based environment. The ideal candidate has 3+ years of C-suite support experience, proficiency in Microsoft Office, and is comfortable being fully onsite in Franklin with 5–10%

Qualifications

• 3+ years of experience supporting C-suite Executives in an EA role.
• Calendar management, travel planning, and high-level correspondences.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Comfort in an in-office, faith-based environment.
• Detail-oriented with strong organizational skills.
• In-office in Franklin Tennessee; travel 5-10%.
• Bachelor’s degree preferred.

Responsibilities

• Support a CEO with daily administrative tasks.
• Manage calendars and coordinate complex scheduling.
• Plan meetings and events, book travel and itineraries.
• Handle high-level communications and correspondence.
• Maintain confidentiality; act as liaison with vendors.
• Perform some personal assisting tasks as needed.

Skills

EA experience

C-suite support

Calendar management

Travel planning

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Our client is seeking an Executive Assistant to join their team on a permanent basis. This is an excellent opportunity for someone looking to grow their career and join a small but dynamic team.

Responsibilities

• Support a CEO with day-to-day administrative tasks
• Calendar management and complex scheduling
• Planning meetings and events
• Booking travel arrangements and creating itineraries
• Manage high-level correspondences and communications
• Ordering office supplies and managing office vendors
• Maintaining confidentiality
• Some personal assisting work required

Requirements

• 3+ years of experience supporting C-suite Executive(s) in an EA capacity
• Strong experience in calendar management, travel management, event planning, and managing correspondences
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint)
• Must be comfortable working within a conversative, faith-based work environment
• Must have strong attention to detail
• Must be able to be fully in-office in Franklin
• Must be able to travel 5-10% of the time
• May require after hours work occasionally to assist with emergencies
• Must be comfortable supporting an entrepreneur and working within a small business
• Bachelor's degree is ideal

Job Title

Executive Assistant

Location

Fully onsite in Franklin

Desired Skills and Experience

• 3+ years of experience supporting C-suite Executive(s) in an EA capacity
• Strong experience in calendar management, travel management, event planning, and managing correspondences
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint)
• Must be comfortable working within a conversative, faith-based work environment
• Must have strong attention to detail
• Must be able to be fully in-office in Franklin
• Must be able to travel 5-10% of the time
• May require after hours work occasionally to assist with emergencies
• Must be comfortable supporting an entrepreneur and working within a small business
• Bachelor's degree is ideal

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

State and Country Specific Policies Notice

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).