Executive Assistant

Fort Worth Chamber; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

The Fort Worth Chamber seeks an organized and proactive Executive Assistant to support the President & CEO and engage with senior leaders, board members, and officials across the region.

This role emphasizes discretion, superior coordination of calendars and events, and collaboration with the leadership team to advance the Chamber's mission and governance initiatives.

Qualifications

• 4–6 years of executive administrative assistant experience.
• Experience supporting senior executives.
• Board management and minutes preparation required.
• Exceptional organizational and written/verbal communication skills.
• Proficient in MS Office, Outlook, Word, Excel, PowerPoint; calendar and expense tracking.
• Experience with CRM and virtual meeting platforms.

Responsibilities

• Manage the President & CEO’s calendar, travel, correspondence, and investor communications.
• Serve as the primary contact for leadership, board members, investors, and officials with discretion.
• Draft, edit, and distribute executive communications, including confidential materials.
• Maintain accurate records and update contacts for Officers, Board members, and Investor Council.
• Coordinate board meetings, agendas, materials, logistics, and follow-up.
• Plan annual Board Orientation, Board Retreat, and leadership meetings.
• Coordinate executive department meetings and events; monitor budget and expenses.

Skills

Executive support

Calendar management

Travel planning

Communication skills

Board governance support

CRM proficiency

Microsoft Office

Teams & Zoom

Data reporting (CRM)

Discretion & judgment

Interpersonal skills

Tools

CRM

Microsoft Office

Microsoft Teams

Zoom

Job description

JOB TITLE: Executive Assistant
DEPARTMENT: EXECUTIVE
TITLE OF SUPERVISOR: PRESIDENT & CEO

The Fort Worth Chamber is a leading voice for the business community, bringing together business leaders, investors, and community partners to advance economic growth and regional prosperity. The Executive Assistant plays an important role in supporting this mission by working closely with the President & CEO and engaging with senior business leaders, board members, elected officials, and other influential stakeholders across the region.

This is an opportunity for a highly organized, proactive, and service-oriented professional to contribute directly to the effectiveness of the Chamber’s executive leadership and board governance while helping advance the organization with a meaningful impact on the Fort Worth business community.

BASIC FUNCTION:

The Executive Assistant provides administrative and operational support to the President & CEO of the Fort Worth Chamber and serves as a key liaison to Chamber Officers, Board of Directors, investors, members, community leaders, elected officials, and their staffs.

This role requires exceptional organization, discretion, sound judgment, and a professional presence. The Executive Assistant manages executive scheduling and communications, coordinates board governance and leadership activities, and ensures the effective planning and execution of executive meetings and events. The position works closely with the Chamber’s leadership team and represents the organization with professionalism, responsiveness, and attention to detail.

KEY ACTIVITIES:

Essential duties and responsibilities include, but are not limited to:

Support & Communications

• Manage the President & CEO’s calendar, scheduling, travel arrangements, correspondence, and investor communications.
• Serve as a primary point of contact for Chamber leadership, board members, investors, community leaders, and elected officials, handling communications with professionalism and discretion.
• Draft, edit, and distribute executive correspondence, including confidential written and verbal communications.
• Maintain accurate, organized records and current contact information for Chamber Officers, Executive Board members, Board of Directors, and Investor Council members.
• Update CRM for changes to pertaining to Boards and contact information.
• Pull data and reports as needed from CRM for President & CEO
• Anticipate executive needs, manage competing priorities, and facilitate timely communication and follow-through.

Board Governance & Meeting Management

• Coordinate Chamber Board, Executive Board, and committee meetings, including scheduling, agendas, meeting materials, logistics, and follow-up.
• Collaborate with the President & CEO to develop agendas and talking points and ensure executive readiness for meetings.
• Attend designated meetings, prepare accurate minutes, and track follow-up items as appropriate.
• Plan and coordinate the annual Board Orientation, Board Retreat, and other leadership meetings and activities.

Executive Operations & Event Coordination

• Coordinate the planning and execution of Executive Department meetings, retreats, and special events, including venue selection, catering, materials, and logistics.
• Collaborate with the Chamber’s leadership and marketing teams on executive initiatives and communications, including announcements of new board members.
• Partner with the Finance team to monitor the Executive Department budget, properly code expenses, and submit timely expense reports for the President & CEO and self.
• Maintain efficient administrative processes and provide additional support to the President & CEO and Executive Department as needed.
• Other tasks as assigned

KNOWLEDGE, SKILLS & EXPERIENCE::

• Four to six years of executive administrative assistant experience required.
• Demonstrated experience supporting senior executives.
• Board management and meeting minutes preparation a must.
• Exceptional organizational, time-management, written, and verbal communication skills.
• Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint, including calendar management, document preparation, presentations, and expense tracking.
• Experience with Microsoft Teams and Zoom, virtual meeting platforms, and electronic document management systems.
• Ability to learn and effectively use CRM.
• Proof reading skills are required.
• Proven ability to manage competing priorities, anticipate needs, exercise sound judgement, and work independently.
• Professional presence and strong interpersonal skills, with the ability to build productive relationships across diverse stakeholder groups.
• Proactive, detail-oriented, dependable, and service-minded, with a collaborative approach and commitment to excellence.

DECISION-MAKING AND ACTION TAKING:

• Exercises sound judgment and discretion in managing executive priorities, sensitive communications, and confidential matters.
• Works independently within established guidelines, identifies solutions to unforeseen challenges, and determines appropriate next steps when procedures are not clear.
• Coordinates meetings, events, and administrative activities with minimal supervision while collaborating effectively with staff and external stakeholders.
• Balances competing demands, adapts to changing priorities, and ensures timely follow-through in support of the President & CEO and the Chamber’s organizational objectives.

PHYSICAL REQUIREMENTS:

• Some domestic travel
• Some lifting of boxes of up to 25 pounds
• Long periods of sitting
• Early morning meetings and evening functions