Executive Assistant

Miami Neuroscience Institute Baptist Health South Florida; Florida; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Coverage

Life and disability insurance

401(k) plan with company match

Paid Time Off (Holidays, Vacations, S

Employee Assistance Program

Job summary

Herc Rentals is seeking an Executive Assistant to support the CIO and the Chief Operations Officer in Bonita Springs, FL. This onsite role requires coordinating complex calendars, travel, and materials for senior leaders.

You will prepare executive packets and presentations, manage vendor and budget tasks, and maintain organized digital files across Teams, SharePoint, and OneDrive while upholding strict confidentiality.

Qualifications

• Minimum 5 years in an executive assistant role supporting senior leaders.
• Experience in fast-paced corporate environments beneficial (IT, investor relations, or communications).
• Mastery of Microsoft 365 apps and ability to edit executive-level materials.
• Strong written and verbal communication, with high attention to detail.
• Ability to manage multiple priorities with integrity and discretion.

Responsibilities

• Manage CIO and COO calendars, travel, and meeting prep.
• Prepare packets, presentations, and status documents with leadership input.
• Coordinate cross-functional meetings and track action items.
• Handle budgets, PO processing, and invoice routing as needed.
• Maintain organized digital files across Teams, SharePoint, and OneDrive.

Skills

Executive support

Calendar management

Travel coordination

Presentation editing

Confidentiality

Education

Bachelor's degree

Tools

Outlook

Teams

Word

PowerPoint

Excel

SharePoint

OneDrive

Job description

Job Title: Executive Assistant

Bonita Springs, FL, USA, 34134

Employment Status: Full-time

Posting Start Date: 10/12/26

Founded in 1965, Herc Rentals is one of the leading equipment rental suppliers in North America with 2025 total revenues reaching approximately $4.4 billion. Herc Rentals' parent company, known as Herc Holdings Inc., listed on the New York Stock Exchange on July 1, 2016, under the symbol "HRI". Herc Rentals serves customers through approximately 607 locations and has about 10,000 employees in North America as of June 30, 2026.

Job Purpose

The Executive Assistant provides high-level administrative support to two senior executives with distinct functional responsibilities: the Chief Information Officer (CIO) and the Senior Vice President of Investor Relations & Communications (IR&C). This role requires exceptional organizational skills, strong judgment, confidentiality, and the ability to manage complex, time-sensitive workflows across both technology and corporate communications/investor relations environments. The Executive Assistant serves as a central coordination point, ensuring both leaders are prepared, informed, and supported in executing their priorities.

What you will do

Support for the CIO

• Manage the CIO's complex calendar, recurring leadership rhythms, meeting prioritization, and schedule optimization.
• Coordinate domestic and international travel arrangements, itineraries, logistics, and briefing materials.
• Prepare meeting packets, presentations, talking points, and status documents in partnership with IT leadership teams.
• Help coordinate IT leadership meetings, technology reviews, and cross-functional working sessions; track action items and drive follow-up.
• Assist with vendor coordination, purchase orders, invoice routing, and budget-related administrative processes.
• Maintain organized digital files, reference materials, and documentation across Teams, SharePoint, and OneDrive.

Support for the COO

• Oversee the COO's intricate calendar, standing leadership routines, meeting priorities, and ongoing schedule adjustments.
• Arrange domestic and international travel plans, itineraries, logistics, and preparatory briefing materials.
• Prepare meeting packets, presentations, talking points, and status documents in partnership with Operations leadership teams.
• Help coordinate operations leadership meetings, business reviews, and cross-functional working sessions; track action items and drive follow-up.
• Support vendor management, purchase order processing, invoice handling, and budget-related administrative tasks.
• Keep digital files, reference materials, and documentation well organized and current across Teams, SharePoint, and OneDrive.

Cross-Executive and Operational Support

• Serve as a professional, responsive point of contact for internal leaders, external partners, analysts, media contacts, and vendors.
• Prepare polished correspondence, presentations, and documents with careful attention to messaging and accuracy.
• Process expenses, approvals, travel reconciliations, expense report management and other administrative tasks promptly and accurately.
• Anticipate needs, identify gaps, and proactively develop checklists, templates, tools, and structured processes for recurring activities.
• Uphold the highest standards of confidentiality, particularly regarding sensitive business information, investor-related materials, IT security topics, and material nonpublic information.

Requirements

• A minimum of 5 years of executive assistant experience supporting senior executives, with experience supporting multiple leaders simultaneously strongly preferred.
• Experience in IT, investor relations, corporate communications, financial services, or a similar fast-paced corporate environment is beneficial.
• Mastery of Microsoft 365 applications (Outlook, Teams, Word, PowerPoint, Excel, SharePoint, OneDrive).
• Exceptional written and verbal communication skills, including editing and formatting of executive-level presentations and documents.
• Demonstrated ability to manage multiple competing priorities with accuracy, urgency, and professionalism.
• Strong judgment, discretion, and reliability; ability to handle confidential information with uncompromising integrity.
• Excellent relationship-building skills and the ability to collaborate effectively with cross-functional teams.
• Video editing experince desired but not required.

Education

Required Bachelor's degree

Work Environment

• This role is performed onsite in Bonita Springs, FL.
• Occasional early mornings, evenings, or schedule adjustments may be required during earnings cycles, board meetings, investor activities, or key IT initiatives.
• Limited travel may be required for executive or investor events.

Req #: 72212

Pay Range

Based on qualifications.

Please be advised that the actual salary offered for any position is subject to the company's sole discretion and may be influenced by various factors, including but not limited to the candidate's qualifications, experience, location, and overall fit for the role.

Herc Rentals values its employees and provides excellent compensation and benefits packages which are not limited to the following.

Keeping you healthy

• Medical, Dental, and Vision Coverage
• Life and disability insurance
• Flex spending and health savings accounts
• Virtual Health Visits
• 24 Hour Nurse Line
• Healthy Pregnancy Program
• Tobacco Cessation Program
• Weight Loss Program

Building Your Financial Future

• 401(k) plan with company match
• Employee Stock Purchase Program

Life & Work Harmony

• Paid Time Off (Holidays, Vacations, Sick Days)
• Paid parental leave.
• Military leave & support for those in the National Guard and Reserves
• Employee Assistance Program (EAP)
• Adoption Assistance Reimbursement Program
• Tuition Reimbursement Program
• Auto & Home Insurance Discounts

Protecting You & Your Family

• Company Paid Life Insurance
• Supplemental Life Insurance
• Accidental Death & Dismemberment Insurance
• Company Paid Disability Insurance
• Supplemental Disability Insurance
• Group Legal Plan
• Critical Illness Insurance
• Accident Insurance

Herc does not discriminate in employment based on the basis of race, creed, color, religion, sex, age, disability, national origin, marital status, sexual orientation, citizenship status, political affiliation, parental status, military service, or other non-merit factors.