Executive Assistant

F1Sch3Rh0M3S; Erlanger (KY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Professional Development Training

Tuition Reimbursement

Competitive Compensation

401(k) with company matching

Employee Life Insurance

Personal time off

Inclusive Leave

Job summary

Fischer Homes is seeking an Executive Assistant to the Vice President of Sales to partner closely on executive priorities, sales operations, and key initiatives. You will manage the VP's calendar and travel, prepare decision-ready reports, and play a lead role in sales events and leadership meetings.

This role requires taking ownership of complex projects, maintaining accuracy and confidentiality, and delivering polished materials for leadership reviews and strategy sessions.

Qualifications

• 5+ years experience in executive administration or related field.
• 3+ years supporting senior leadership in a fast-paced environment.
• Advanced proficiency in Microsoft Excel and Microsoft PowerPoint.
• Strong organizational, communication, time-management, and problem-solving skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Manage VP of Sales calendar, meetings, travel, business commitments, and priorities.
• Monitor communications during travel, identify follow-ups, and keep decisions moving.
• Compile sales data into concise, decision-ready summaries and identify trends.
• Review reports, budgets, presentations, and supporting documents for accuracy.
• Prepare meeting agendas, presentations, pre-reading materials, and reports.
• Attend meetings, capture decisions, confirm follow-ups, and track commitments.
• Coordinate executive travel, including logistics.
• Plan and execute sales events, leadership summits, and incentive programs.
• Develop event plans, timelines, budgets, and vendor relations; evaluate proposals.
• Create polished spreadsheets, presentations, graphics, itineraries, and business materials.
• Use AI tools to support research, analysis, and workflow while maintaining confidentiality.

Skills

Executive administration

Calendar management

Travel coordination

Data reporting

Confidentiality

Education

Bachelor's or Associate's degree

Tools

Microsoft Excel

Microsoft PowerPoint

Canva

AI tools (ChatGPT, Claude, Glean)

Job description

Job Summary
As the Executive Assistant to the Vice President of Sales, you will serve as a trusted partner who helps keep executive priorities, sales operations, and key initiatives moving forward. You will manage a dynamic calendar and travel schedule, prepare decision-ready reports and materials, coordinate follow-up on important commitments, and play a lead role in planning sales events, leadership meetings, and incentive programs.

This role is well suited for someone who enjoys taking ownership, solving problems, working with accurate information, and bringing complex projects through completion. You will work at the center of a fast-paced sales organization where you can become deeply knowledgeable about the work you support, identify issues before they become roadblocks, and turn information into action. You will have the autonomy to anticipate needs and manage important responsibilities while maintaining a high level of accuracy, confidentiality, and professionalism.

These skills will be used to:

• Manage the Vice President of Sales' calendar, meetings, travel, business commitments, and day-to-day executive priorities.
• Monitor communications when the Vice President of Sales is traveling or in the field, identify important follow-ups, and help keep decisions and workflows moving forward.
• Compile sales and division data into concise, decision-ready summaries and identify trends, projections, or results that require attention.
• Review reports, budgets, presentations, and supporting documentation for accuracy and coordinate the resolution of reporting discrepancies.
• Prepare meeting agendas, presentations, pre-reading materials, reports, and other executive communications.
• Attend designated meetings, capture decisions and action items, confirm follow-up responsibilities, and track commitments through completion.
• Coordinate executive travel, including transportation, lodging, itineraries, and related logistics.
• Plan and execute sales events, leadership summits, incentive trips, and other programs, managing venues, meals, travel, agendas, materials, communications, and post-event follow-up.
• Develop and maintain event project plans, timelines, budgets, vendor relationships, and deliverables; evaluate proposals, negotiate costs, and monitor expenses.
• Create polished spreadsheets, presentations, graphics, itineraries, and business materials using Microsoft Excel, PowerPoint, Canva, and related applications.
• Use approved AI tools such as ChatGPT, Claude, and Glean to support research, analysis, document preparation, and workflow efficiency while ensuring information remains accurate, confidential, and appropriate.

Required Qualifications:

• Five (5) years of experience in executive administration, project coordination, event planning, or a related area.
• Three (3) years of experience supporting senior leadership in a fast-paced, deadline-driven environment.
• Advanced proficiency in Microsoft Excel and Microsoft PowerPoint.
• Strong organizational, communication, time-management, and problem-solving skills.
• Demonstrated ability to manage confidential information and exercise sound judgment and discretion.

Preferred Qualifications:

• Associate's or bachelor's degree in Business Administration, Communications, Hospitality, or a related field.
• Two (2) years of experience supporting sales operations, residential construction, mortgage services, or a related industry.
• Two (2) years of experience coordinating corporate meetings, conferences, incentive trips, or similar large-scale events.
• Working proficiency in Canva and familiarity with AI-enabled productivity tools.

Physical demands and work environment:

• Must be able to use sensory skills (i.e. verbal communication) to effectively communicate and interact with other Associates and customers.
• Must be able to perform repetitive motions and use fine motor skills (i.e. typing, writing) to operate office supplies (i.e. computer, calculator, copier).
• Must be able to lift and carry approximately 20-25lbs unassisted.
• Must be able to sit for long periods of time with low periods of reaching and standing.

The Value of a career with Fischer Homes

Fischer Homes is one of the largest and most reputable home builders in the Midwestern and southeastern states. Founded in 1980, the company has grown to build over 40,000 homes and employs over 700 Associates. Fischer Homes' solid reputation has been built largely by the talent of our Associates as we have been recognized as the 31st largest builder in the United States.

We value diversity within the Fischer Homes organization and see each Associate as a team member and valuable asset. We select highly competent individuals to join our team, provide them with the resources, training, and development possible to make significant contributions and drive their success while determining their career paths. The rewards for their efforts are:

• Professional Development Training programs
• Tuition Reimbursement
• Competitive Compensation
• 401(k) with Company matching contributions and profit-sharing
• Employee Life Insurance
• Personal time off
• Inclusive Leave

Fischer Homes holds the highest ethical standards of business. We are honest and straightforward and will stand by our word. Our actions demonstrate respect, courtesy, and above all, fairness.