Executive Assistant

Grays Harbor County Public Hospital District No. 1 /DBA Summit Pacific Medical Center; Elma (WA); On-site; USD 41,000 - 61,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision care

Retirement plan (403b) matching

457 retirement account

Employee Assistance Program (EAP)

Tuition reimbursement

On-site gym for employees

Walking trails on site

Job summary

Summit Pacific Medical Center in Elma, WA seeks an experienced Administrative Assistant to support senior leadership. The role includes calendar management, travel coordination, and high-level project support in a fast-paced hospital environment.

Requirements include an Associate degree (Bachelor’s preferred) and at least five years of clerical/administrative experience; hospital setting experience is a plus. Competitive benefits accompany this full-time position.

Qualifications

• Associate degree required.
• Bachelor’s degree strongly preferred.
• Five years of clerical/administrative experience supporting leadership positions.
• Hospital experience preferred.

Responsibilities

• Provide professional-level admin and project support to senior leadership.
• Manage calendars, travel arrangements and related logistics.
• Coordinate meetings/events and take minutes; follow up on actions.
• Prepare professional documents, correspondence and reports.
• Maintain confidential information with discretion and professionalism.
• Collaborate with executive/administrative teams to support workflows.

Skills

Clerical/Administrative

Organizational skills

Customer service

Written & verbal communication

Hospital experience

Education

Associate degree

Bachelor’s degree

Tools

Microsoft Office

Job description

Company Overview

Get to know Summit Pacific Medical Center: "Your trusted partner in Health and Wellness", Summit Pacific is a vibrant and expanding public hospital district that operates a Critical Access Hospital with a Level IV trauma designation, three rural healthcare clinics, and a seven-day-a-week urgent care clinic. Our vision is “Through Summit Care, we will build the healthiest community in the Nation.” Our hospital is unique due to its size and accessibility. We pride ourselves on our ability to give patients quick access to a provider. Critical Access Hospital 24/7 Emergency Department Level II Cardiac Center Level III Stroke Center Level IV Trauma Care To learn more about Summit Pacific, visit www.summitpacificmedicalcenter.org

Pay Range

Pay Range (depending on experience): $29.78 - $44.64 .

Job Summary

Provides professional-level administrative and project support to the senior leadership team at Summit Pacific Medical Center. Performs a variety of administrative functions; manages complex and/or sensitive issues, and high-level projects. Consistently represents the organization and its executives in a positive, professional manner.

Job Duties and Responsibilities

• Exercises independent judgment in managing assigned administrative and clerical duties to ensure timelines and objectives are met.
• Effectively uses office technology and tools to develop and maintain professional-quality documents, forms, and reports.
• Provides assistance with phoning, faxing and copying.
• Consistently provides excellent customer service, maintains a professional work environment and exercises care and good judgment when handling sensitive and confidential information.
• Works effectively as part of a team to ensure successful outcomes.
• Facilitates courteous, efficient, and timely communications.
• Answers phone calls and responds to in-person inquiries, triages issues and handles or routes for resolution as appropriate.
• Reviews and processes incoming mail.
• Prepares professional materials, including professional correspondence, for various audiences.
• Uses correct grammar and punctuation.
• Develops a strong working partnership with assigned executives; takes independent initiative to address executive needs; problem-solves issues; appropriately represents and responds on behalf of executives.
• Ensures that executives are prepared and supported.
• Manages assigned calendars; effectively prioritizes conflicting needs, makes travel arrangements and handles related logistics.
• Coordinates meetings and events and all related logistics; takes minutes and documents follow-up actions.
• Works as a productive and supportive member of the executive & administrative assistant team.
• Actively participates as a member of the team to support overall workflows and efficiency.
• Maintains complete and accurate records and files.
• Maintains workspaces and materials in a manner suitable to a professional work environment.
• Performs special projects and other related duties as assigned.

Organizational Responsibilities

In addition to the duties and responsibilities listed above, all employees are expected to support the Summit Pacific Medical Center mission, vision and values; comply with SPMC policies and procedures; and conduct themselves in an ethical, professional, respectful, and collaborative manner at all times.

Required Education and Experience

• Associate degree required.
• Year for year experience may be considered.
• Bachelor’s degree strongly preferred.
• Five (5) years of clerical/administrative experience supporting leadership positions.
• Hospital experience strongly preferred.

Required Licenses, Certifications and/or Registrations

None Required

Knowledge, Skills, Abilities

1. Strong organizational skills: ability to prioritize, and reprioritize, work as needed to meet objectives.
2. Strong customer service and interpersonal skills; ability to maintain composure and interact calmly and professionally with co-workers, providers, patients, and visitors in a fast-paced, high-stress environment.
3. Professional and effective written and verbal communication skills. Ability to identify and employ communication strategies appropriate to the audience. Grammar and punctuation skills as needed to compose professional documents.
4. Proficient in the use of current technology and software, including intermediate to advanced Microsoft Office skills (Word, Excel, and Outlook). Ability to quickly learn and develop mastery with new technology and software.
5. Experience applying and explaining complex information. Proven ability to handle confidential information with discretion.
6. Ability to develop and maintain accurate documentation and records.
7. Strong process improvement orientation and skills; ability to anticipate needs/issues and identify potential solutions.
8. Demonstrated teamwork and collaboration skills.
9. Ability to work independently using good judgment, problem-solving, organization, and prioritization skills to complete assignments in a timely, accurate, and effective manner.

Physical Requirements

• Lifting less than 10 lbs: Frequent (30–70%)
• Lifting 10–35 lbs: Frequent (30–70%)
• Lifting more than 35 lbs: Seldom (1–10%)
• Carrying less than 10 lbs: Occasional (10–30%)
• Carrying 10–35 lbs: Occasional (10–30%)
• Carrying more than 35 lbs: Never (0%)
• Pushing/Pulling 0–35 lbs: Seldom (1–10%)
• Sitting: Frequent (30–70%)
• Standing: Occasional (10–30%)
• Walking: Frequent (30–70%)
• Bending/Stooping: Occasional (10–30%)
• Exposure to bloodborne pathogens (BBP): Never (0%)
• Crouching: Seldom (1–10%)

Sensory Requirements

• Vision: Within normal range with or without corrective devices.
• Hearing: Within normal range with or without corrective devices.
• Speech: Within normal range with or without corrective devices.

Work Shift / Staff Working Location

FTE: 1

Work Shift: Exempt

Staff Working Location: Elma, Washington

Benefits

• Competitive Compensation
• Medical
• Prescription Dental (including Orthodontia)
• Vision
• Healthcare FSA and daycare FSA
• Daycare subsidized benefit
• Life Insurance
• Accidental Death and Dismemberment (AD&D)
• Short- and long-term disability
• Generous employer 403b match contributions for retirement
• 457 retirement account for additional funds
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Smoking Cessation Assistance
• Employee Wellness Program
• Employee Committees to participate in such as Spirit Team Beautiful
• on-site gym for employees
• Instructor led fitness classes for employees, including Yoga, Kettlebells and Bootcamps
• Walking trails on site

Additional Information

Summit Pacific is a vibrant and expanding nonprofit public hospital district serving east Grays Harbor County, Washington. Founded in 1982, Summit Pacific now operates three locations comprised of a critical access hospital, primary care clinics, an urgent care clinic and range of ancillary and specialty services. Far enough to have privacy and enjoy the small-town lifestyle, yet close enough to have the benefits of the city. There are many year-round recreational activities in and around Grays Harbor such as: Hiking/ walking trails – whether you’re looking for short easy walking trails or long hikes you can find many trails located either on site or just miles from Summit Pacific. There are many great hiking trails about an hour away at the Quinault Rainforest which is also the home of some of the largest trees in the world! Kayaking – There are many areas that are easily accessible and have beautiful views. Nature viewing – Multiple whale watching towers and tours, state parks, Olympic Game Farm (where you can feed the animals straight from your car) Fishing & Hunting – If you’re looking for areas to hunt/ fish or looking for guided tours this is a great area! Westport is just 42 miles away with many opportunities to catch or buy fresh fish off the docks! Other activities – Multiple museums, winery, arcades, rentable mopeds, Seabrook (vacation beach town), many areas to surf for experienced surfers and surfing lessons for those who want to learn. Nearby colleges – Grays Harbor College is a community college located in Aberdeen with other community colleges located in surrounding areas, as well as some state colleges and universities in other areas of WA state.

Summit Pacific Medical Center is an equal opportunity provider and employer that is committed to a policy of non-discrimination on the basis of race, sex, age, religion, color, national origin, ancestry, disability, marital status, arrest and court record, sexual orientation, and status as a covered veteran. This policy covers admission and access to, and participation in, treatment and employment in the hospital’s programs, activities, services, and employment. This organization participates in E-Verify. E-Verify is a service that verifies authorization to work in the U.S. through the U.S. Department of Homeland Security (DHS) and the U.S. Department of Social Security (SSA). For further information on E-Verify contact DHS at 1-888-464-4218.