Executive Assistant

First National Bank of America; East Lansing (MI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical plans

Dental

Vision

Discounted childcare

Pet insurance

PTO

401k with employer match

Adjustable sit-stand desks

Job summary

First National Bank of America in East Lansing, MI is seeking an Executive Assistant to support the CEO and COO/Board Secretary. You will manage calendars, coordinate board activities, prepare presentations, and handle confidential information with discretion.

You'll work closely with the executive team, plan conferences and events, and ensure timely communications across the bank. This in-person role requires a proactive, polished communicator who thrives in a fast-paced, trusted environment.

Qualifications

• Experience supporting senior leaders at a full-service level.
• Proficiency with Word, Excel, Outlook, PowerPoint, Teams and OneDrive.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars for the CEO, the COO/Board Secretary and other executives.
• Handle calls, email and correspondence for executives with polish and prompt follow-up.
• Support the Board of Directors and its committees: coordinate meetings, assemble materials, record minutes, track actions.
• Prepare executive communications, presentations, agendas and reports that are clear and confidential.
• Keep audit and regulatory examination requests moving by gathering documentation and tracking deadlines.
• Plan conferences, off-site meetings and events across the bank.
• Partner with executives who work differently and handle confidential information as needed.
• Work across Microsoft Teams, RingCentral, Outlook and mobile to obtain fast answers.

Skills

Executive support

Calendar management

Communication

Discretion

Confidentiality

Meeting coordination

Document handling

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Microsoft Teams

OneDrive

Job description

Every executive team needs one person who knows where everything stands. At First National Bank of America, we're looking for that person.

You’ll be the Executive Assistant to our CEO and our COO/Board Secretary, and a trusted partner to the rest of the Executive Team. You’ll keep calendars, communications, board work and a hundred moving pieces on track, so our leaders can spend their time leading. The role comes with real trust and real latitude: you’ll see sensitive information, make judgment calls without waiting to be told, and sit close to how a national bank is actually run.

What You'll Do

• Run complex calendars for the CEO, the COO/Board Secretary and other executives, protecting their time and resolving conflicts with judgment about what matters most, not just what was booked first
• Be the front door to the executive suite: manage calls, email and correspondence, internal and external, with polish and fast follow-up, and know what goes straight to the executive
• Support the Board of Directors and its committees: coordinate meetings, assemble and distribute materials, record accurate minutes, and track action items to completion
• Prepare executive communications, presentations, agendas and reports that are clear, confidential and ready to send
• Keep audit and regulatory examination requests moving by gathering documentation, tracking status and making sure deadlines are never a surprise
• Plan conferences, off-site meetings and events from start to finish, partnering with teams across the bank
• Partner with executives who each work differently, and handle confidential board, personnel and strategic information as a matter of course
• Work fluidly across Microsoft Teams, RingCentral, Outlook and mobile, using whatever gets the answer fastest

What You Bring

• Experience supporting senior leaders at a full-service level is valuable, and many strong candidates will have years of it. We care more about what you did with that time than how long it was. If you built the same judgment as an office manager, chief of staff, paralegal, project coordinator or in another role, tell us that story.
• Working command of Microsoft Word, Excel, Outlook, PowerPoint, Teams and OneDrive. We’ll teach you our other systems.
• Writing that is clear, clean and professional, and sound handling of confidential material

How We Hire

Before your interview, you'll complete a short online assessment. Our conversations focus on how you work: real situations, what you did and why. Bring stories, not just a resume.

Why FNBA

You’ll work alongside the people who set the bank’s direction, learn how a national bank really runs, and have a job that matters from your first week.

Employee benefits

• Medical – Multiple plans to choose from including HSA and traditional. Premiums as low as $0.00
• Dental – Premiums as low as $0.00
• Vision – Low premium Plan
• Discounted childcare
• Pet Insurance
• Paid Time Off (PTO)
• 401k with employer match
• Adjustable desks that can be raised or lowered to sit or stand

At First National Bank of America, we are looking for exceptional individuals with a "servant's heart" or a natural humility that recognizes the importance of prioritizing others' needs. We celebrate and acknowledge efforts that exceed expectations, whether it's delivering added value to customers or supporting colleagues. Just as interest compounds over time, the little things we do can make a substantial difference.

First National Bank of America recognizes that the quality of our people is the foundation for our success. Attracting exceptional individuals who value a challenging work environment that rewards the contributions of its people is the cornerstone of our hiring philosophy.

Note: These statements are intended to describe the general nature and level of work involved for this job. It is not an exhaustive list of all responsibilities, duties, and skills required for this job.

First National Bank of America is an Equal Opportunity Employer.

This role is a full-time, in-person role at a single location: Our East Lansing, MI office. Are you fully available to be onsite every weekday?

Are you 18 years or older?

Are you legally authorized to work in the U.S.?

Will you require a VISA Sponsorship to work in the U.S. now or in the future?

Reason for leaving current or previous employer?

Have you previously worked at First National Bank of America?

Were you referred by an employee of the company? If so, please list their name below:

If selected to proceed to an interview, are you willing to take two online assessments which are part of our hiring process?

LinkedIn Profile

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in First National Bank of America’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.