Executive Assistant

GreenStone Farm Credit Services; East Lansing (MI); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

15 vacation days

12 sick days

12 paid holidays

401(k) match up to 9%

Wellness subsidy/reimbursement

$6,000 student debt repayment

Yearly bonus opportunity

Job summary

GreenStone Farm Credit Services seeks an Executive Assistant to support the CFO, Finance & Accounting, and Operations teams. The role handles confidential information with a proactive, detail-oriented approach in a fast-paced environment.

You’ll coordinate meetings, travel, and administrative tasks to keep executives well-informed and efficient. The position emphasizes professionalism, collaboration, and timely communication as part of GreenStone’s culture and total rewards.

Qualifications

• 5+ years administrative experience supporting senior leadership.
• IAAP certification preferred.
• Finance, lending or banking experience preferred.

Responsibilities

• Serve as Executive Assistant to the CFO and other executives.
• Coordinate executive/administrative functions with staff.
• Maintain appointment schedules for Finance, Facilities, and Operations.
• Arrange meetings, travel, lodging, meals and vendor contracts.
• Prepare reports and distribute to stakeholders.
• Monitor CFO credit card receipts and prevent fraud.
• Maintain filing systems and vendor contracts.

Skills

Administrative experience

Executive support

Communication skills

Attention to detail

Education

IAAP certification preferred

Tools

Navan

Job description

Join our dynamic team as an Executive Assistant and provide essential support to the Chief Financial Officer, Finance & Accounting Team, Operations team, and other executives as needed for meetings and travel. This role is responsible for handling confidential information and maintaining professionalism. The ideal candidate is proactive, detail orientated, and thrives in a fast-paced, professional environment. You will be an essential part of the team, helping to keep us efficient with team coordination/meetings, daily tasks and planning for the future. If you value being part of a forward-thinking team that values collaboration, innovation, and making things happen – this role is for you!

Get to know GreenStone

Our $16 billion portfolio of customers, ranging from rural homeowners to global agriculture and food businesses, provides our employees with a unique opportunity to maintain a local presence while working for a top workplace. Our diverse business structure provides exciting opportunities for passionate, talented professionals in many areas. Additionally, many of our team members are highly respected in their area of expertise at both the state and national level making GreenStone one of the top Farm Credit associations in the country.

Culture

Core Four values steer everything we do at GreenStone. Customer First, Deliver Quality, Get Involved, Do the Right Thing. Employees work as a team to create a company fueled by the desire to best serve each other and our customers every day. GreenStone culture promotes innovative thinking, professional development, health and wellness, and a relaxed work environment with flexible schedules.

What can we offer you?

GreenStone trusts the people we hire. We empower employees to make the best decisions for the customer and the company.

GreenStone has an outstanding Total Rewards package, which includes, but is not limited to:

• 15 vacation days, 12 sick days, and 12 paid holidays per year
• 16 hours of volunteer time
• 401(k) plan – up to a 9% employer contribution/match
• $400/year Wellness Subsidy/Reimbursement & wellness programs
• $6,000 lifetime maximum Student Debt repayment or tuition reimbursement programs
• Yearly bonus/incentive opportunity available to all benefit eligible employees

What You’ll Do:

• Serve as Executive Assistant to the Chief Financial Officer, as well as direct reports and other executives.
• Coordinates executive/administrative functions with appropriate staff.
• Act as a best practice/quality resource for other administrative professionals.
• Assist in establishing and maintaining appointment schedules for the Finance, Facilities and Operations teams as needed.
• Organize, communicate and make arrangements for department meetings/functions and trainings and travel. Work with assorted vendors on contracts for venues, lodging, meals and entertainment. Be fully available as contact person for meeting attendees.
• Supports the Sr. Executive Assistant and Executive Assistants in the planning and execution of the GreenStone Executive, Sales, IS, Credit Leadership meetings when needed.
• Timely preparation and distribution of reports, correspondence, certifications, and information to appropriate members of the organization as requested.
• Responsible for smooth information flow between Chief Financial Officer and other Executives or staff.
• Participate in meetings as needed by the Chief Financial Officer to take minutes, then type and distribute to appropriate parties as needed.
• Monitor and ensure receipts are properly obtained for the CFO Corporate Credit Card. Monitor credit card activity for potential fraud.
• Maintain filing system both electronically and paper accurately and timely.
• Work with vendors (Navan, hotels, etc.) to establish and maintain contracts on behalf of GreenStone.
• Assist with travel, hotel, car arrangements and information as requested by team members.

What We’re Looking For:

• HS Diploma or Equivalent required.
• 5+ years administrative experience supporting senior leadership or equivalent experience.
• Membership and continuing education through the IAAP (International Association of Administrative Professionals) preferred.
• Finance, Lending or Banking experience preferred.

GreenStone Farm Credit Services is an equal opportunity employer. It is our policy to provide equal employment opportunity to all persons regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, genetic information, or any other characteristic protected by law. We comply with all federal, state and local equal employment opportunity regulations. We conduct all personnel decisions and processes relating to our employees and job applicants in an environment free of discrimination and harassment.