Executive Assistant

GreenStone Farm Credit Services; East Lansing (MI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Vacation days

Sick days

Paid holidays

Volunteer time

401(k) match

Wellness subsidy

Student debt repayment

Bonus opportunity

Job summary

GreenStone Farm Credit Services is seeking an Executive Assistant to provide high-level support to the Chief Financial Officer and senior teams. The role includes managing calendars, coordinating meetings, travel arrangements, and handling confidential information in a fast-paced environment.

The ideal candidate will have 5+ years of administrative experience, experience supporting senior leadership, and familiarity with finance/banking. IAAP membership is preferred.

Qualifications

• 5+ years of administrative experience supporting senior leadership.
• HS Diploma or Equivalent is required.
• IAAP membership and continuing education preferred.
• Finance, Lending or Banking experience preferred.

Responsibilities

• Serve as Executive Assistant to the Chief Financial Officer and other executives.
• Coordinate executive/administrative functions with staff.
• Establish and maintain appointment schedules for Finance, Facilities and Operations teams.
• Arrange meetings, travel, lodging, meals and entertainment with vendors.
• Prepare and distribute reports, correspondence, and information to stakeholders.
• Maintain filing systems (electronic and paper).
• Assist with travel, hotel, car arrangements for team members.

Skills

Executive support

Calendar management

Travel planning

Vendor coordination

Minutes taking

Education

HS Diploma or Equivalent

Job description

Company: GreenStone Farm Credit Services

Join our dynamic team as an Executive Assistant and provide essential support to the Chief Financial Officer, Finance & Accounting Team, Operations team, and other executives as needed for meetings and travel. This role is responsible for handling confidential information and maintaining professionalism. The ideal candidate is proactive, detail orientated, and thrives in a fast-paced, professional environment. You will be an essential part of the team, helping to keep us efficient with team coordination/meetings, daily tasks and planning for the future. If you value being part of a forward-thinking team that values collaboration, innovation, and making things happen – this role is for you!

Get to know GreenStone

Our $16 billion portfolio of customers, ranging from rural homeowners to global agriculture and food businesses, provides our employees with a unique opportunity to maintain a local presence while working for a top workplace. Our diverse business structure provides exciting opportunities for passionate, talented professionals in many areas. Additionally, many of our team members are highly respected in their area of expertise at both the state and national level making GreenStone one of the top Farm Credit associations in the country.

Culture

Core Four values steer everything we do at GreenStone. Customer First, Deliver Quality, Get Involved, Do the Right Thing. Employees work as a team to create a company fueled by the desire to best serve each other and our customers every day. GreenStone culture promotes innovative thinking, professional development, health and wellness, and a relaxed work environment with flexible schedules.

What can we offer you?

GreenStone trusts the people we hire. We empower employees to make the best decisions for the customer and the company.

GreenStone has an outstanding Total Rewards package, which includes, but is not limited to:

• 15 vacation days, 12 sick days, and 12 paid holidays per year
• 16 hours of volunteer time
• 401(k) plan – up to a 9% employer contribution/match
• $400/year Wellness Subsidy/Reimbursement & wellness programs
• $6,000 lifetime maximum Student Debt repayment or tuition reimbursement programs
• Yearly bonus/incentive opportunity available to all benefit eligible employees

What You’ll Do:

• Serve as Executive Assistant to the Chief Financial Officer, as well as direct reports and other executives.
• Coordinates executive/administrative functions with appropriate staff.
• Act as a best practice/quality resource for other administrative professionals.
• Assist in establishing and maintaining appointment schedules for the Finance, Facilities and Operations teams as needed.
• Organize, communicate and make arrangements for department meetings/functions and trainings and travel. Work with assorted vendors on contracts for venues, lodging, meals and entertainment. Be fully available as contact person for meeting attendees.
• Supports the Sr. Executive Assistant and Executive Assistants in the planning and execution of the GreenStone Executive, Sales, IS, Credit Leadership meetings when needed.
• Timely preparation and distribution of reports, correspondence, certifications, and information to appropriate members of the organization as requested.
• Responsible for smooth information flow between Chief Financial Officer and other Executives or staff.
• Participate in meetings as needed by the Chief Financial Officer to take minutes, then type and distribute to appropriate parties as needed.
• Monitor and ensure receipts are properly obtained for the CFO Corporate Credit Card. Monitor credit card activity for potential fraud.
• Maintain filing system both electronically and paper accurately and timely.
• Work with vendors (Navan, hotels, etc.) to establish and maintain contracts on behalf of GreenStone.
• Assist with travel, hotel, car arrangements and information as requested by team members.

What We’re Looking For:

• HS Diploma or Equivalent required.
• 5+ years administrative experience supporting senior leadership or equivalent experience.
• Membership and continuing education through the IAAP (International Association of Administrative Professionals) preferred.
• Finance, Lending or Banking experience preferred.

GreenStone Farm Credit Services is an equal opportunity employer. It is our policy to provide equal employment opportunity to all persons regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, genetic information, or any other characteristic protected by law. We comply with all federal, state and local equal employment opportunity regulations. We conduct all personnel decisions and processes relating to our employees and job applicants in an environment free of discrimination and harassment.