Executive Assistant

Wendy's International; Dublin (OH); On-site; USD 63,000 - 107,000; Full time

Job summary

Wendy's International is seeking an Executive Assistant to provide diverse administrative support to the executive and department. You will manage calendars, travel, correspondence, and budgeting with professionalism and discretion, acting as a key liaison across teams.

The role requires at least four years of admin experience, two at the executive level, and advanced proficiency in MS Word, PowerPoint, and Excel.

Qualifications

• Four+ years of administrative experience, including two years with executive management.
• Bachelor’s degree is preferred.
• Excellent computer proficiencies including MS Word, PowerPoint and Excel.

Responsibilities

• Create/edit memos, letters and minutes; prepare executive reports and analyses.
• Coordinate executive calendar, meetings and travel; manage correspondence.
• Handle confidential information with professionalism and discretion.
• Screen calls and emails to protect executive time and priorities.
• Assist with budget preparation and monthly variance reviews.
• Attend staff meetings and prepare notes and action items.
• Support special events and coordinate logistics as needed.

Skills

Executive support

Calendar management

Budget management

Executive communication

MS Word

Education

High School Diploma/GED

Bachelor's degree preferred

Tools

MS Word

PowerPoint

Excel

Job description

Why Wendy's

When our square shaped burgers made their first sizzle on the scene more than 50 years ago, people knew our approach wasn't like any other. Same goes for the way we support our employees. Our culture of openness, flexibility, and inclusiveness allows everybody to flourish in their own way. If you're looking for a career where you can be part of the action as we continue to grow our iconic brand - We got you!

The Executive Assistant performs a diverse level of administrative support for the executive. They may manage various projects, calendar, budget and travel for the executive and their department. Coordinate and maintain effective office procedures in accordance with company policies. Provide response to inquiries; manage incoming and outgoing correspondence and calls. A high degree of professionalism is required in dealing with internal and external contacts as well as being a good team player.

Responsibilities

• Creates/composes and edits memos, letters, and minutes; researches and creates executive presentation materials and reports. Compiles, inputs and tabulates data/statistics for reports. Performs advanced analyses and recommends course of action.
• Interacts as liaison between executive and staff members, business associates, and other departments by relaying information; coordinates programs; arranges meetings. Develops, monitors, and revises executive's schedule, coordinating busy travel schedules and booking travel.
• Maintains sensitive and confidential issues and inquiries for executive, including personnel, wage, budget, and strategic information.
• Conserves executive's time by screening and responding to telephone calls and E-mails on behalf of the executive. Anticipates situations and acts to resolve them.
• Researches information and conducts preliminary analyses of data and reports findings.
• Fills out reports/expense vouchers; reconciles vouchers to credit card statements and makes adjustments.
• Prepares department's budget, consolidates departmental budgets, prepares variance reports, reviews and analyzes monthly P&L statements, reconciles variances and reports findings. Works closely with the Budget office.
• Attends staff meetings, composes/transcribes and distributes meeting notes. Plans meetings, executive functions and special events, including securing locations, determining food and beverage menus, selecting entertainment/gifts and determining transportation logistics.

Education: High School Diploma/GED

Pay Range: $63,000.00 - $107,000.00 Annually

What we expect from you

• Minimum four years of administrative experience, including two years of experience with executive-level management
• Bachelor's degree is preferred
• Confident interacting and communicating with executives
• Possess excellent computer proficiencies including advanced MS Word, PowerPoint and Excel skills
• A high degree of professionalism, integrity and discretion; excellent judgment and superior written and verbal communication skills
• Think clearly and analyze problems of organization and management and take effective action
• Demonstrated success managing multiple and diverse tasks/projects; strong attention to detail and outstanding follow‑through
• Ability to work independently without significant assistance or direction; work under pressure and time constraints; handle changing priorities

Expected Work Location (In Office):

It is expected that you will primarily perform work at the Wendy's Restaurant Support Center (RSC) (1 Dave Thomas Blvd, Dublin, OH 43017), or at other location(s) as designated by the Company. You are required to work in the office at least 4 days a week. Changes to work location arrangements are subject to managerial approval and business needs. #LI-Onsite

Wendy's was built on the premise, "Quality is our Recipe," which remains the guidepost of the Wendy's system. Today, Wendy's and its franchisees employ hundreds of thousands of people across more than 7,000 restaurants worldwide with a vision of becoming the world's most thriving and beloved restaurant brand.

The base pay range for this position is listed below. The base pay actually offered will take into account internal equity and budget for the open position and also may vary depending on the candidate's job‑related knowledge, skills, and experience, among other relevant factors. This range does not include an estimated value for any benefits, bonus, or other incentives that may be applicable based on position. The target annual bonus for this role is 7.5% of annualized base salary, based on actual company and personal performance.

Our square burgers make us different and so do our benefits! Our restaurant support roles are eligible for a wide array of benefits, including things such as parental leave, free EAP sessions, company 401k match and other great offerings. For more details about our benefits, including an overview of eligibility and terms for certain benefits, please visit our benefits website, www.wendysbenefits.com.

NOTE: Wendy's benefits, bonus, and other incentives are governed by the applicable legal plans and policies and, where appropriate, may be subject to Board approval an individual award agreement terms. Those documents supersede all other information regarding Wendy's benefits, bonus, and other incentives. Wendy's retains the right to amend or terminate its plans and policies at its sole discretion, in accordance with applicable plans, policies and laws.

Wendy's is an equal employment opportunity employer who may provide reasonable accommodation to enable individuals with disabilities to perform the essential functions of the job.