Executive Assistant

Helen of Troy; Dallas (TX); Hybrid; USD 65,000 - 92,000; Full time

Benefits offered by this job

Salary + Bonus

Healthcare

Dental

Vision

Paid Holidays

Paid Parental Leave

401(k) with company match

Life Insurance

STD/LTD

PTO

Volunteer Leave

Educational Assistance

Job summary

Helen of Troy is seeking an Executive Administrative professional to support the Chief Human Resources Officer. You will manage calendars, coordinate travel and meetings, and handle confidential correspondence with a high degree of professionalism.

You will also partner with HR, Facilities and Administration teams to streamline processes, support leadership communications, and ensure timely delivery of materials for board meetings and leadership events.

Qualifications

• Bachelor's Degree required.
• 2+ years in administrative, coordination, or Executive Assistant role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to learn new tools and systems quickly.
• Authorized to work in the United States on a full-time basis.

Responsibilities

• Manage CHRO's calendar, meetings, and conflicts; prioritize requests.
• Coordinate domestic and international travel and expense reporting.
• Prepare meeting materials, capture notes, decisions, and action items.
• Support LT and management with meeting logistics and materials.
• Assist cross-functional projects across HR, Facilities, and Admin teams.
• Support Board/Advisory Board meeting prep and logistics.

Skills

Communication

Organization

Attention to detail

Discretion

Interpersonal skills

Multitasking

Education

Bachelor's Degree

Tools

Microsoft Office

Concur

Certify

Workday

Job description

Join our Human Resources team at Helen of Troy and make an immediate impact on our trusted brands: OXO, Hydro Flask, Osprey, Honeywell, PUR, Braun, Vicks, Hot Tools, Drybar, Curlsmith, Revlon, and Olive & June. Together, we build innovative and useful products that elevate people's lives everywhere, every day.

Look around your home, and you'll find us everywhere, in your kitchen, living room, bedroom, and bathroom. We are already making your everyday lives better. We are powered by knowledgeable, enthusiastic, and forward-thinking people committed to developing a culture of inclusion. Whether you are just starting your career or in need of a challenge, we recognize, develop, and empower talent!

Position

Executive Assistant

Department

Human Resources

Work Location

Plano, TX Hybrid (work 3 days onsite)

Hybrid Schedule

At Helen of Troy, we embrace a flexible hybrid work model designed to support collaboration and productivity. For roles eligible for hybrid work, our standard schedule includes in-office collaboration from Tuesday through Thursday, with the option to work remotely on Mondays and Fridays. Any updates to this model will be communicated in advance. Please note that hybrid eligibility and schedules may vary based on business needs and manager expectations.

What you will be doing

As an Executive Administrative professional supporting the CHRO, you will serve as a critical partner in ensuring the efficient operation of the HR leadership function. You will enable the CHRO and broader leadership team to focus on strategic priorities by proactively managing administrative, scheduling, and coordination responsibilities with accuracy and professionalism.

You will play a central role in facilitating communication, streamlining workflows, and supporting cross-functional coordination across internal teams, associates, and external partners. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

In addition, you will support administrative processes including requisitions, expense tracking, record keeping, and general clerical duties, while delivering a high level of service to both internal and external stakeholders.

You will work collaboratively as part of the broader HR, Facilities, and Administration teams.

Administrative Support for CHRO

• Manage and maintain the CHRO's calendar, including scheduling meetings, prioritizing requests, and resolving conflicts
• Prepare meeting agendas, attend key meetings, and capture notes, decisions, and action items
• Coordinate domestic and international travel, including itineraries and expense reporting
• Conduct regular check-ins with CHRO to align on priorities and provide status updates
• Coordinate with external vendors for meetings, events, and related logistics

Administrative Support for Leadership Team (LT) and Management

• Provide scheduling, coordination, and administrative support to members of the Leadership Team (LT)
• Assist with meeting logistics, including room reservations, virtual setup, and materials preparation
• Arrange travel and support expense reporting for LT and management as needed
• Coordinate quarterly management meetings, including logistics, agendas, and documentation
• Provide ad hoc administrative support for broader leadership initiatives

Special Projects

• Support cross-functional projects across HR, Facilities, and company-wide initiatives
• Assist with tracking HR priorities, metrics, and key deliverables
• Coordinate HR team events including offsites, engagement activities, and recognition programs
• Help maintain project timelines, track action items, and follow up on deliverables

Board and Advisory Board Support

• Assist with preparation and organization of materials for Board and Advisory Board meetings
• Ensure materials are compiled, formatted, and submitted according to established timelines
• Partner with CEO's Executive Assistant to support coordination and alignment

Skills Needed to Be Successful in This Role

• Strong written and verbal communication skills with the ability to convey information clearly and professionally
• Excellent organizational and time management skills with the ability to multitask and prioritize effectively
• Attention to detail and commitment to delivering accurate, high-quality work
• Strong interpersonal skills and ability to work effectively with leaders, team members, vendors, and stakeholders
• Proactive approach with a willingness to take ownership and follow through on tasks
• Ability to handle confidential information with discretion, sound judgment, and professionalism

Minimum Qualifications

• Bachelor's Degree
• 2+ years of experience in an administrative, coordination, or Executive Assistant role
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to learn new tools and systems quickly
• Authorized to work in the United States on a full-time basis

Preferred Qualifications

• Experience supporting senior leaders or working within HR or corporate functions
• Familiarity with tools such as travel and expense systems (e.g., Concur, Certify) and HR platforms (e.g., Workday)

Benefits: Salary + Bonus, Healthcare, Dental, Vision, Paid Holidays, Paid Parental Leave, 401(k) with company match, Basic Life Insurance, Short Term Disability (STD), Long Term Disability (LTD), Paid Time Off (PTO), Paid Charitable (volunteer) Leave, and Educational Assistance.

Wondering if you should apply? Helen of Troy welcomes people as diverse as our brands! Have the confidence to come as who you are because your point of view, skills, and experience will make us stronger. If you're eager to share new ideas and try new things, we want to hear from you.

For more information about Helen of Troy, visit www.helenoftroy.com. You can also find us on LinkedIn, and Glassdoor.

Helen of Troy is an EqualOpportunity/AffirmativeAction Employer. We are committed tofostering a diverse and inclusive workplace where all employees can thrive. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

We will provide individuals with disabilities with reasonable accommodations to participate in the job application process. To request an accommodation, please contact Human Resources at [phone].

Founded in 1968, Helen of Troy is a leading global consumer products company with operations across North America, South America, Europe, and Asia. Our portfolio includes trusted brands such as OXO, Hydro Flask, Osprey, Honeywell, PUR, Braun, Vicks, Hot Tools, Drybar, Curlsmith, Revlon, and Olive & June - many of which rank among the top brands in their consumer goods categories.

We grow and strengthen our brands through innovation, operational excellence, and a collaborative culture focused on delivering exceptional products and experiences for consumers worldwide.

The above statements are intended to describe the general nature and level of work performed and are not intended to be an exhaustive list of responsibilities.

Management reserves the right to modify the duties and responsibilities of the position at any time.