Executive Assistant

Newrez LLC; Coppell (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer match

Paid maternity/ parental leave

Tuition & Certification reimbursement

Employee Mortgage Loan Program

Newrez Emergency and Disaster Fund

Job summary

Newrez LLC in Coppell, TX is seeking an experienced Executive Assistant to support our senior leaders. You will manage calendars, coordinate travel, plan meetings, and assist with reports and presentations to help executives stay organized and productive.

The role requires a college degree and at least three years of administrative or executive support experience, with strong MS Office skills, discretion, and the ability to multitask in a fast-paced environment.

Qualifications

• College degree required.
• 3+ years’ experience as an Administrative Assistant.
• Prior experience as an Executive Assistant supporting Executive Staff.

Responsibilities

• Maintains, updates, and manages senior executive’s calendar.
• Provides general administrative support to the senior executive.
• Receives and relays messages from internal and external sources.
• Coordinates and schedules travel (using our corporate travel vendors/partners).
• Schedules and coordinates meetings (including meals).
• Produces and distributes reports.
• Creates, edits, and distributes PowerPoint presentations.
• Creates, maintains, and distributes files (including highly confidential files).
• Performs related duties as assigned by supervisor.
• Provides back-up support to CEO & President as needed by CEO’s Executive Assistant.

Skills

People oriented

Excellent communication

Discretion confidentiality

Multitasking

Strong organizational skills

Education

College degree

Tools

MS Office

Outlook/Word/Excel/PowerPoint

Job description

Who We Are

At Newrez, we bring big thinkers and caring doers together to make home happen. We’re a team built on heart and hustle, united by a commitment to show up for our customers, our communities, and each other. We believe that when our people thrive, homeowners thrive - and that’s why we invest in your growth, wellbeing, and ability to make an impact.

Every day, we work to exceed the expectations of our residential mortgage borrowers and business partners through superior service, simple processes, and clear communication. We do this by empowering our employees, encouraging innovative solutions and recognizing great performance.

POSITION SUMMARY

The Executive Assistant is responsible for providing administrative support to senior executives (e.g., heads of divisions, departments, or administrative units). The Executive Assistant ensures that the executive’s calendar is constantly up-to-date and reflects an accurate plan for the day. They also manage and coordinate travel arrangements company-wide. This role participates in meeting planning, including coordinating schedules, and ordering meals, etc. The Executive Assistant is expected to work with the production and distribution of reports to the management team.

DESCRIPTION

Essential Functions, Duties, and Responsibilities

• Maintains, updates, and manages senior executive’s calendar.
• Provides general administrative support to the senior executive.
• Receives and relays messages from internal and external sources.
• Coordinates and schedules travel (using our corporate travel vendors/partners).
• Schedules and coordinates meetings (including meals).
• Produces and distributes reports.
• Creates, edits, and distributes PowerPoint presentations.
• Creates, maintains, and distributes files (including highly confidential files).
• Performs related duties as assigned by supervisor.
• Provides back-up support to CEO & President as needed by CEO’s Executive Assistant.
• Performs related duties as assigned by supervisor.

Qualifications and Education Requirements

• College degree required.
• 3+ years’ experience as an Administrative Assistant.
• Prior experience as an Executive Assistant supporting Executive Staff.

Skills, Abilities, and Knowledge

• Must be people-oriented with excellent communication skills.
• Good grammar and spelling are mandatory.
• Must possess a clear understanding of confidentiality when dealing with senior management issues and information.
• Must have strong MS office skills, including Outlook, Word, Excel, PowerPoint.
• Experience coordinating meetings and travel preferred.
• Prior experience with management reporting preferred.
• Experience working under pressure in a fast-paced environment.
• Multi-task oriented.
• Strong organizational skills.
• Articulate and clear speaker.

Work Environment and Physical Requirements

• Working on-site at assigned office location.
• Regular and punctual attendance adhering to schedule established by leadership.
• Flexibility to work occasional adjusted work schedules, overtime, and evening and/or weekend hours to meet deadlines or as business needs demand.
• Working in a cubicle hub, maintaining focus on phone calls in a noisy environment within earshot of multiple other conversations.
• Sedentary work in a stationary position at a cubicle for prolonged periods of time.
• Constant repetitive motions required for operating a computer, such as typing and managing phone calls.
• Constantly communicating effectively verbally in English, including accurately exchanging information with others following identification of correct procedures.

Additional Information:

While this description is intended to be an accurate reflection of the position’s requirements, it in no way implies/states that these are the only job responsibilities. Management reserves the right to modify, add or remove duties and request other duties, as necessary.

All employees are required to have smart phones that meet Company security standards with the ability to install apps such as Microsoft Authenticator. Employment will be contingent on this requirement.

Why Newrez

We’re a great place to work because we invest in what matters: your career, your community, your wellbeing, and your future. Our total rewards package is designed to support your whole self.

Company Benefits

We offer benefits, programs, and perks that support you in every aspect of your life.

• Medical, dental, and vision insurance
• Health Savings Account with employer contribution
• 401(k) Retirement plan with employer match
• Paid Maternity Leave/Parental Bonding Leave/Caregiver Leave
• Adoption Assistance
• Tuition & Certification reimbursement
• Employee Mortgage Loan Program
• The Newrez Employee Emergency and Disaster Fund is a program to support our team members experiencing hardships

Newrez NOW

Through Newrez NOW, our Corporate Social Responsibility program, you’ll have opportunities to give back, lead, and make a difference.

• 1 company-paid Volunteer Time Off day (with over 40,000 volunteer hours contributed since our inception)
• Matching Gifts Program - dollar-for-dollar up to $1,000
• Access to grants, nonprofit resources, and volunteer opportunities
• More than $6,000,000 donated since 2020
• 1 in 5 employees participates in at least one Employee Resource Group (ERG)

Equal Employment Opportunity

We’re proud to be an equal opportunity employer-and celebrate our employees’ differences, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. Different makes us better.

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