Executive Assistant

EXPRESS; Columbus (OH); On-site; USD 70,000 - 110,000; Full time

Job summary

Express is seeking an Executive Assistant to provide advanced administrative support to VPs and SVP. The role demands problem solving, critical thinking, and the ability to anticipate needs, with strong business communications and confidentiality.

Responsibilities include calendar, email, and departmental communication coordination; travel arrangements and expense reporting; preparing reports and dashboards; budget tracking and invoicing; supporting philanthropy and associate programs; preparing

Qualifications

• Bachelor's Degree or equivalent experience.
• 7 years of relevant experience supporting VP/SVP level leadership.
• Strong organizational skills.

Responsibilities

• Coordinate calendar, email, and departmental communication support.
• Book travel and complete expense reporting.
• Prepare and maintain reports and documents for the department.
• Budget management and tracking including reconciling invoices.
• Support company philanthropy and associate programs.
• Prepare presentations, manage spreadsheets/charts and run business reporting.
• Order office supplies for the department.
• Anticipate leader and departmental needs.
• Special projects as assigned.

Skills

Strong communication

Time management

Adaptability

Education

Bachelor's Degree or equivalent experience

Tools

Microsoft Office Suite

Google Workspace

Job description

About PHOENIX

PHOENIX Retail, LLC is a retail platform operating the Express and Bonobos brands worldwide.

Overview

PHOENIX Retail, LLC is a retail platform operating the Express and Bonobos brands worldwide.

About Express

Express is a multichannel apparel brand dedicated to a design philosophy rooted in modern, confident and effortless style whether dressing for work, everyday or special occasions. Since its launch in 1980, the brand has embraced a design philosophy rooted in modern, confident and effortless style. Express ensures you look and feel your best, wherever life takes you. The Company operates over 400 retail and outlet stores in the United States and Puerto Rico, the express.com online store and the Express mobile app.

About Bonobos

Our Bonobos menswear brand is known for being a style instigator and offering perfect-fit risks through our innovative retail model and personalized experience. Launched online in 2007 with its signature line of chinos, Bonobos now offers a variety of styles available to order online and to try on at any one of our 50 Guideshop locations and at www.bonobos.com. Our Guideshops are in-real-life stores that deliver one-on-one service and expert fit advice. Don't think traditional retail, Bonobos is something you haven't seen before.

Responsibilities

POSITION OVERVIEW

The Executive Assistant is responsible for providing advanced administrative support to VPs and SVPs. The Executive Assistant has the ability to problem solve, think critically, and anticipate needs. Strong business communications, oral and written and understands confidentiality.

Key Responsibilities

• Providing and coordinating calendar, email, and departmental communication support
• Book travel & complete expense reporting
• Preparing and maintaining reports and documents for the department
• Budget management and tracking including reconciling invoices
• Support company philanthropy and associate programs
• Prepare presentations, manage spreadsheets / charts and run business reporting
• Order office supplies for the department
• Anticipate leader and departmental needs
• Special projects as assigned

Required Experience & Qualifications

• Bachelor's Degree or equivalent experience
• 7 years of relevant experience supporting VP/SVP level leadership
• Strong organizational skills

Critical Skills & Attributes

• Proficiency with Microsoft and Google products as well as aptitude to learn new software and systems
• Ability to effective juggle multiple projects, priorities and deadlines
• Strong organizational skills
• Ability to work with a sense of urgency
• Possess problem-solving skills
• Excellent interpersonal and communication skills (written and verbal)
• Strong adaptability, flexibility and resourcefulness
• Demonstrated ability to maintain a high level of confidentiality
• Solid time management practices
• Natural problem solver with a positive, solution-oriented mindset
• Flexible, adaptable and resourceful
• Able to take initiative where appropriate and ask for guidance or clarification where needed

Closing

Applicants must be currently authorized to work full-time in the United States. PHOENIX does not sponsor applicants for work visas (e.g., H-1B or TN status) for this position.

An equal opportunity employer, PHOENIX does not discriminate in recruiting, hiring or any other terms and conditions of employment hiring on the basis of any federal, state, or locally protected characteristic. PHOENIX only hires individuals authorized for employment in the United States. PHOENIX is committed to providing reasonable accommodation to individuals with disabilities. If you need an accommodation to search and apply for a job position due to a disability, please call 1-800-964-9793 and say 'Associate Relations' or send an e-mail to [e-mail] and let us know the nature of your request and your contact information.

Notification to Agencies

Please note that PHOENIX does not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition, PHOENIX will not consider or approve payment to any third-parties for hires made.