Executive Assistant

Advanced Energy; Colorado; On-site; USD 65,000 - 90,000; Full time

Job summary

Advanced Energy, headquartered in Denver, Colorado, seeks an Executive Assistant to partner with the executive leadership team. You will manage confidential materials, coordinate meetings, and prepare presentation materials for executive discussions.

The role requires multitasking, discretion, and strong communication as you support strategic initiatives and drive organizational effectiveness across a high-profile leadership group.

Qualifications

• Bachelor's degree required.
• 5+ years of experience supporting multiple executives.
• Strong written and verbal communication with a high level of professionalism.

Responsibilities

• Proactively manage calendars, priorities, and scheduling for multiple executives.
• Coordinate executive travel, expense reporting, and related administrative activities.
• Plan, coordinate, and support meetings and events, including logistics, agendas, materials, minutes, and follow-up actions.
• Coordinate preparation for executive staff meetings, leadership reviews, and other key forums.
• Support execution of organizational initiatives, leadership events, special projects, and executive-sponsored programs.
• Manage confidential and sensitive information with discretion and judgment.
• Serve as a liaison among executives, employees, candidates, external partners, and other stakeholders.
• Create, edit, and maintain presentations, communications, reports, SharePoint sites, and other business materials.
• Manage and track special projects, ensuring milestones and deadlines are met.
• Anticipate executive needs, suggest process improvements, and enhance efficiency.
• Provide backup support to other Executive Assistants, including travel as needed.

Skills

Written communication

MS Office proficiency

Project management

Interpersonal skills

Attention to detail

Prioritization

Discretion

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Visio

SharePoint

Job description

Executive Assistant

Advanced Energy (Nasdaq: AEIS) is a global leader in the design and manufacturing of highly engineered, precision power conversion, measurement and control solutions for mission-critical applications and processes. AE's power solutions enable customer innovation in complex applications for a wide range of industries including semiconductor equipment, industrial, manufacturing, telecommunications, data center computing and healthcare. Advanced Energy has devoted four decades to perfecting power for its global customers and is headquartered in Denver, Colorado.

ABOUT ADVANCED ENERGY

Advanced Energy (Nasdaq: AEIS) is a global leader in the design and manufacturing of highly engineered, precision power conversion, measurement and control solutions for mission-critical applications and processes. AE's power solutions enable customer innovation in complex applications for a wide range of industries including semiconductor equipment, industrial, manufacturing, telecommunications, data center computing and healthcare. Advanced Energy has devoted four decades to perfecting power for its global customers and is headquartered in Denver, Colorado.

WHY BE A PART OF ADVANCED ENERGY?

Some people say it's like working in the best of two worlds. We operate like an agile, growing, small company - you can see your work make a difference to the company every day. Things move quickly and you can see and feel it. At the same time, we're a global company founded in 1981 and have been publicly traded for more than 28 years. We have a strong cash position, deep trust and partnership with leading customers, a global best-in-class operations capability, and a proven leadership team. We have a track record and resources to make things happen both organically and inorganically. Being part of a nimble company with a solid foundation attracts team members that are capable, driven and like a challenge. Our employees collaborate and know how to have fun inventing, working, building and winning together. At our core, we are Advanced Energy - powering the future, together.

POSITION SUMMARY:

The Executive Assistant, based at our global headquarters in Denver, Colorado, serves as a proactive partner to members of Advanced Energy's executive leadership team, as well as their organizations.This role is responsible for handling highly confidential, critical information, including collecting and preparing materials for executive staff discussions and meetings, and preparing presentation materials for executive meetings.In addition to traditional executive support responsibilities, the Executive Assistant serves as a coordinator and facilitator of key business initiatives, helping drive execution, accountability, and organizational effectiveness. The successful candidate exercises sound judgment, anticipates needs, manages competing priorities, and serves as a trusted resource to executives and their teams.

RESPONSIBILITIES:

• Proactively manage calendars, priorities, and scheduling for multiple executives.
• Coordinate executive travel, expense reporting, and related administrative activities.
• Plan, coordinate, and support meetings and events, including logistics, agendas, materials, minutes, and follow-up action items.
• Coordinate preparation for executive staff meetings, leadership reviews, and other key forums.
• Support execution of organizational initiatives, leadership events, special projects, and executive-sponsored programs.
• Manage confidential and sensitive information with the highest level of discretion, professionalism, and judgment.
• Serve as a liaison among executives, employees, candidates, external partners, and other stakeholders.
• Create, edit, and maintain presentations, communications, reports, SharePoint sites, and other business materials.
• Manage and track special projects, ensuring milestones, deliverables, and deadlines are communicated and achieved.
• Anticipate executive needs, recommend process improvements, and help enhance organizational effectiveness and efficiency.
• Provide backup support to other Executive Assistants, including occasional travel.
• Perform other duties and special projects as assigned.

WORK ENVIRONMENT:

• Location: Denver, CO
• Environment: Standard in-person office environment

QUALIFICATIONS:

• Strong written communication skills (grammar, syntax)
• Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint, and Visio)
• High degree of professionalism in interactions and attire
• Project management capabilities
• High level of interpersonal skills to handle sensitive and confidential situations; position requires demonstrated poise, tact and diplomacy
• Strong attention to detail and high-quality work product
• Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
• Analytical ability required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work
• Proactive nature and continuous improvement mindset

EXPERIENCE:

• 5+ years of experience supporting multiple executives concurrently or similar responsibilities
• Previous experience supporting executives

EDUCATION:

• Bachelor's degree

COMPENSATION:

As required by multiple state pay transparency laws, Advanced Energy provides a reasonable range of compensation for each job posting. Actual compensation is influenced by an array of factors including,