Executive Assistant

Smartland LLC; Cleveland (OH); On-site; USD 55,000 - 85,000; Full time

Job summary

Smartland LLC is seeking an Executive Assistant to support senior leadership in the Greater Cleveland area. The role involves managing confidential matters, maintaining complex calendars, and preparing presentation materials across Word, Excel, and PowerPoint.

You will coordinate travel, prepare expense reports, screen calls, and draft internal communications to ensure smooth organizational operations. The ideal candidate has at least 5 years of executive assistant experience, superb

Qualifications

• 5+ years of related experience in an executive assistant role.
• Ability to exercise good judgment in a diversity of situations.
• Strong written and verbal communication; administrative and organizational skills.
• Ability to maintain a realistic balance among multiple priorities.
• General knowledge of Google Drive and MS Office.

Responsibilities

• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company
• Sustain a daily calendar of meetings, travel and events
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization
• Arrange travel and accommodations for executives. Prepare expense reports
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
• Draft and prepare correspondence for internal announcements, meetings and organizations
• Organize complex calendars and schedules; resolve scheduling issues

Skills

Creative spirit

Good judgment

Strong written and verbal comm.

Multitasking / prioritization

5+ years of EA experience

Flexibility with schedules

Effective professional communication

Tools

Google Drive

MS Office

Job description

General Duties for the Executive Assistant

• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company
• Sustain a daily calendar of meetings, travel and events
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization
• Arrange travel and accommodations for executives. Prepare expense reports
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
• Excellent communication and time-management skills; proven ability to meet deadlines
• Ability to function well in a high-paced environment; perform additional duties as assigned by executives
• Draft and prepare correspondence for internal announcements, meetings and organizations
• Manage the executive’s contacts
• Be responsive to emails/texts/phone calls with contact outside normal business hours
• Conserve the executive’s time by reading, researching, collecting and analyzing information as needed in advance
• Complete ad hoc projects as assigned
• Organize complex calendars and schedules; resolve any scheduling issues

Qualifications

• A creative spirit
• Ability to exercise good judgment in a diversity of situations
• Strong written and verbal communication, administrative and organizational skills
• Ability to maintain a realistic balance among multiple priorities
• General knowledge of systems Google Drive, MS Office
• 5+ years of related experience in an executive assistant role
• Ability to communicate effectively and professionally
• Flexible hours as dictated by the needs of business for projects and meetings

Work Location

• In person, Greater Cleveland Metropolitan Area