Executive Assistant

RISE Housing and Support Services; City of Saratoga Springs (NY); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Starting pay $21.64–$24.04/hr

$1,500 bonus after 6 months

Vacation 10 days/year + 11 holidays

Health, Dental, Vision insurance

Paid time off

Tuition reimbursement

Wellness time and paid lunch hours

Job summary

RISE Housing and Support Services is seeking an Executive Assistant to provide high-level administrative support to the CEO and CAO. The role requires meticulous organization, proactive follow‑through, and the ability to manage multiple priorities in a fast-paced setting.

Ideal candidates excel at keeping details, communicating clearly, and maintaining confidentiality. The position offers a structured environment with strong benefits and opportunities for ownership of the role.

Qualifications

• Administrative support experience preferred.
• Strong calendar management and scheduling skills.
• Discretion, confidentiality, and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to the CEO and CAO.
• Manage calendars, scheduling, priorities, follow-up, and task organization for the CEO and CAO.
• Keep track of multiple projects, requests, deadlines, and commitments—follow up as needed.
• Coordinate information and communication between leadership, staff, community partners, and other stakeholders.
• Assist with coordination and preparation for Board of Directors meetings, including scheduling and agendas.

Skills

Administrative support

Calendar management

Communication skills

Discretion/confidentiality

Detail-oriented

Job description

Job Description

Job Description

RISE Housing and Support Services has an opportunity for a highly organized, proactive, and driven individual to join our agency as our Executive Assistant.

We’re looking for someone who genuinely enjoys being organized, keeping track of details, and making sure things get done. The right person for this role is someone who naturally follows up, follows through, remembers the details others may overlook, and takes pride in making sure nothing falls through the cracks.

This is a fast‑paced position supporting our Chief Executive Officer (CEO) and Chief Administrative Officer (CAO). You’ll need to be comfortable juggling multiple priorities, shifting gears quickly, managing competing deadlines, and keeping yourself—and others—on track. If you are the type of person who likes a good to‑do list, knows what needs to happen next, is comfortable with technology, and gets satisfaction from checking things off and seeing projects through to completion, you may be exactly who we’re looking for.

** RISE Offers an Executive Assistant:**

• A starting rate of $21.64 to $24.04 per hour
• A $1,500 bonus after 6 months of employment
• Vacation accruals at a rate of 10 days per year, plus 11 paid holidays and additional time off including sick, personal, on-call, holidays, and more
• Medical, Dental, Vision, and many other benefits
• An opportunity to own your role and be appreciated for your skills, experience, and ideas
• A family-friendly atmosphere with wellness time, paid lunch hours, and recognition for your hard work and achievements

** Benefits:**

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

** Overview of Job Responsibilities:**

• Provide high-level administrative support to the CEO and CAO
• Manage calendars, scheduling, priorities, follow-up, and task organization for the CEO and CAO
• Keep track of multiple projects, requests, deadlines, and commitments—and make sure they continue moving forward
• Anticipate needs, identify what needs to happen next, and proactively follow up
• Handle incoming and outgoing communication needs for the CEO, CAO, and senior leadership
• Serve as an important communication link between RISE leadership and the Board of Directors, helping ensure information, requests, meeting materials, and follow-up items are communicated accurately and in a timely manner
• Assist with coordination and preparation for Board of Directors meetings, including scheduling, agendas, meeting materials, correspondence, and follow-up
• Coordinate information and communication between leadership, staff, community partners, and other stakeholders
• Use computers and technology confidently to organize information, communicate, create documents, manage schedules, and keep work moving
• Arrange, setup, and attend occasional after-hours meetings, with schedule flexibility as needed
• Maintain a high standard of professionalism, discretion, confidentiality, and attention to detail

** We're Looking for Someone Who:**

• Naturally loves organization and enjoys keeping things in order
• Can keep track of lots of moving pieces without losing sight of the details
• Is comfortable juggling multiple tasks and priorities in a fast-paced environment
• Is proactive and possesses strong follow-through
• Is comfortable with computers and learns new software and technology quickly
• Has excellent organizational, communication, and time-management skills
• Can stay calm, professional, and productive when priorities changeHas strong interpersonal boundaries and understands the importance of confidentiality
• Takes ownership of their work and is willing to ask questions and solve problems
• Believes in compassion, respect, empathy, and inclusion

** Qualifications:**

• Administrative support experience preferred
• Successful completion of RISE background checks
• Valid driver's license and a driving history acceptable to the RISE automobile policy
• Our shared belief system in areas such as compassion, respect, empathy, and inclusion

** Most importantly, we're looking for the right person—not just the right resume.** If you are someone who takes pride in being the person others can count on, loves keeping things organized, enjoys managing details and deadlines, and gets satisfaction from making sure nothing gets missed, we want to hear from you.

** RISE Housing and Support Services is an Equal Opportunity Employer.

Company Description

RISE Housing and Support Services is a human service agency that has been serving people in Saratoga and the surrounding counties since 1978. RISE programs provide safe, healthy housing and support services to people with mental health concerns, substance use, and other life challenges.

Our Mission
Our mission at RISE Housing and Support Services is to help people living with mental health, substance use, and other life challenges to remain safe and healthy in the community through housing and supportive services.

Our Vision
RISE will serve as a catalyst, leader, and partner in meeting the housing and recovery needs of our community. Our knowledgeable and resourceful staff and board members will educate the community to reduce the stigma associated with mental health diagnoses, substance use, and other life challenges.

Our Values
We are compassionate. We focus on the inherent value and uniqueness of each individual we serve.

We are respectful. We listen with respect to understand the needs of the people we serve and respond with dignity and kindness.

We are dedicated. We work together as a team to seek solutions and live our values consistently while holding one another accountable.

We are progressive. We seek and employ socially responsive service models to address substance use and mental health concerns in our community.

We Treat People with
Esteem We believe housing is healthcare and a basic human right. We believe that when individuals have healthy, safe housing, they have the stability and security to achieve greater personal wellness.

Understanding We acknowledge that individuals are unique and success looks different for each person based on their circumstances and goals.

A Holistic Approach We seek to treat each individual as a whole person, understanding that their needs extend beyond their mental health diagnoses, substance use, or medical condition.

Positivity We work together with individuals through the healing process, setting achievable goals and honoring the unique needs and challenges of each person or family member.

Empathy We believe individuals are important to their friends, families, and loved ones. We seek to assist individuals to strengthen and maintain their natural support systems.

Inclusion We work together with individuals and families to coordinate services with other care providers in our community.