Executive Assistant

66degrees; Chicago (IL); A distancia; USD 55.000 - 85.000; Jornada completa

Descripción de la vacante

66degrees in Chicago is seeking an Executive Assistant to support the Chief Executive and the Executive Leadership Team. You will manage calendars, coordinate travel, arrange meetings, and handle confidential communications to keep the office running smoothly in a fast-paced setting.

The role requires at least 5 years in administrative roles reporting to upper management, superb written and verbal communication, and proficiency with Google Workspace.

Formación

• 5+ years of experience in administrative roles reporting to upper management.
• Excellent written and verbal communication skills.
• Strong time-management and ability to coordinate multiple projects.
• Proficiency with Google Workspace and openness to learn new tools.
• Discretion and confidentiality with sensitive information.

Responsabilidades

• Maintain functional and organized office environment.
• Manage calendars, meetings, and travel for executives.
• Coordinate complex travel itineraries and accommodations.
• Support board meetings and executive events with logistics.
• Liaise with vendors and manage relationships for cost-effectiveness.

Conocimientos

Executive support

Calendar management

Communication

Confidentiality

Budget oversight

Educación

Bachelor's degree

Herramientas

Google Workspace

Budgeting tools

Descripción del empleo

66degrees is an end-to-end AI transformation partner that guides enterprises from complex business challenges to clear, quantifiable outcomes. Our company is the culmination of several successful firms, each a leader in its own right in cloud, artificial intelligence, and data. This convergence of talent and expertise is how we help businesses reach their own "inflection point," where chaotic data becomes a strategic asset, complexity becomes clarity, and AI becomes an engine for growth. Our ultimate vision is to be the catalyst for a future where every business operates as an intelligent enterprise, with autonomous systems unlocking human potential.

At 66degrees, we believe in thriving through challenges and winning together. These values not only guide us in achieving our goals as a company but also for our people. We are dedicated to creating a significant impact for our employees by fostering a culture that sparks innovation and supports professional and personal growth along the way.

Overview of 66degrees

66degrees is a leading consulting and professional services company specializing in developing AI-focused, data-led solutions leveraging the latest advancements in cloud technology. With our unmatched engineering capabilities and vast industry experience, we help the world's leading brands transform their business challenges into opportunities and shape the future of work.

At 66degrees, we believe in embracing the challenge and winning together. These values not only guide us in achieving our goals as a company but also for our people. We are dedicated to creating a significant impact for our employees by fostering a culture that sparks innovation and supports professional and personal growth along the way.

Overview of Role

The Executive Assistant plays a pivotal role in providing high-level administrative support to the Executive Leadership Team of 66degrees, with primary support to the President. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to work in a fast-paced and dynamic environment. Additionally, as an Executive Assistant you will play a crucial role in ensuring the smooth and efficient operation of the Chicago office while providing comprehensive support to executives and the overall team.

Responsibilities

We are looking for an executive assistant to work US hours and serve our US C-Suite executives.

A 66degrees Executive Assistant responsibilities and duties are as follows:

• Maintain a functional and organized office environment.


• Manage office supplies, ordering new items as needed and ensuring that inventory levels are adequate. Monitor office equipment and arrange for repairs or replacements.


• Maintain and manage the executives' calendars, scheduling meetings, appointments, and events to ensure efficient use of their time.


• Coordinate complex travel itineraries, including flights, accommodations, ground transportation, and other logistics, while considering the executives' preferences and company policies.


• Coordinate meetings, events and travel for quarterly board meetings and offer concierge service to the board of directors and executive leadership teams at these events.


• Plan and execute company events, meetings, workshops, and other gatherings. Manage logistics, catering, and any necessary arrangements.


• Handle sensitive information with discretion and maintain a high level of confidentiality regarding company matters and executive communications.


• Liaise with vendors, contractors, and service providers. Negotiate contracts, oversee services, and manage relationships to ensure quality and cost-effectiveness.


• Develop and implement streamlined processes to enhance productivity and effectiveness.


• Must be available to split work time to accommodate evening meetings when required.

Qualifications

• 5 years experience in administrative roles reporting directly to upper management.


• Superb written and verbal communication skills.


• Strong time-management skills and the ability to organize and coordinate multiple projects at once.


• Proficiency in Google Workspace and other office productivity tools, with aptitude to learn new software and systems.


• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.


• Ability to keep company information confidential.


• Experience overseeing budgets and expenses.


• Experience developing internal processes and filing systems.

Please note, we cannot sponsor or transfer any visas, of any kind, at this time.

66degrees is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to actual or perceived race, color, religion, sex, gender, gender identity, national origin, age, weight, height, marital status, sexual orientation, veteran status, disability status or other legally protected class.

AI Transparency & Disclosure

As an AI transformation partner, 66degrees leverages intelligent solutions to enhance our recruitment experience. We utilize AI tools - including LinkedIn Recruiter's Hiring Assistant and interview transcription technologies to assist with sourcing, role analysis, and capturing interview highlights.

These tools augment our process, but we "Commit to Our Craft" by ensuring all final hiring decisions are made by our human Talent Team. By applying, you acknowledge the use of these technologies to help us "Win Together" in finding the best fit for our team.