Executive Assistant

Lincoln International; Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Bonus pay

Benefits package

Job summary

Lincoln International is seeking an Executive Assistant to join its rapidly growing team in Illinois. You will support a team of investment bankers, manage complex calendars, coordinate domestic and international travel, and handle confidential information with discretion.

The role requires at least 5 years of senior-level administrative experience, a Bachelor’s degree, and proficiency in Microsoft Office alongside Salesforce and Concur.

Qualifications

• Minimum of 5 years of comprehensive administrative experience supporting senior executives, preferably in professional services, financial services or investment banking
• Bachelor’s degree required
• Ability to manage complex calendars, travel and high-priority workloads
• Strong proficiency in Microsoft Office; experience with Salesforce and Concur; adaptable and proactive

Responsibilities

• Provide day-to-day administrative support to a team of investment bankers, including calendar management, meeting coordination, travel and expense management
• Coordinate domestic and international travel, including flights, hotels and ground transportation, and process expenses through Concur
• Develop understanding of the Valuations & Opinions Group and engagement lifecycle to anticipate team needs
• Maintain engagement, contact and meeting information in Salesforce; track progress and support marketing lists
• Research companies and contacts to support active engagements and post-close marketing initiatives
• Assist with invoicing and aged receivable follow-up
• Prepare and edit Word documents, PowerPoint presentations and Excel files
• Coordinate with Lincoln’s U.S. and international offices to schedule meetings and deliver presentation materials
• Handle inquiries professionally and maintain confidentiality
• Take ownership of administrative projects as needed

Skills

Executive support

Calendar management

Travel planning

Microsoft Office

Salesforce/Concur familiarity

Communication skills

Education

Bachelor's degree

Tools

Salesforce

Concur

Microsoft Office

Job description

Lincoln International, Inc. (NYSE: LCLN) is a trusted investment banking advisor to business owners and senior executives of leading private equity firms and their portfolio companies and to public and privately held companies. Our services include mergers and acquisitions advisory, private funds and capital markets advisory, and valuations and fairness opinions. The global enterprise is comprised of a tightly integrated team of more than 1,400 professionals in more than 30 offices in 14 countries, offering an unobstructed perspective on the global private capital markets, backed by superb execution and a deep commitment to client success. With extensive industry knowledge and relationships, timely market intelligence and strategic insights, we forge deep, productive client relationships that endure for decades. Connect with us to learn more at www.lincolninternational.com.

At Lincoln International, we know that the success of our global organization is a direct outcome of the strength of our people. We encourage diversity of thought and create talent density by attracting, retaining and engaging high performers from all demographics, backgrounds and perspectives. We value diversity, equity and inclusion as a catalyst to foster innovation and creative problem solving, access the best candidates and adapt to a highly dynamic, competitive environment. We know that employing a diverse team and valuing the unique perspectives of our people allows us to better understand and serve the needs of our clients.

Lincoln International is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage you to read more about our commitment to diversity and Environmental, Social & Governance (ESG) efforts.

Duties & Responsibilities

Lincoln International is seeking an Executive Assistant to join its rapidly growing team. The Executive Assistant will be responsible for supporting a team of investment bankers and performing other administrative responsibilities. The Executive Assistant should have relevant professional experience, be entrepreneurial, poised, and able to deal with many different people both inside as well as outside the firm. The individual should exercise considerable discretion and independent judgment and handle outside contacts with finesse and diplomacy. Lincoln fosters a cohesive and supportive work environment and encourages teamwork. To be successful in this role, you will have exceptional organizational skills, be team focused, and have flexibility to best support each team member. In addition, you will have a strong attention to detail, the ability to work professionally and efficiently in a deadline driven environment and the willingness to take ownership of tasks from beginning to end. Regular working hours are 8:30 am to 5:00 pm with a 30-minute lunch break. Willingness and ability to work overtime is necessary.

Key Responsibilities

• Provide day-to-day administrative support to a team of investment bankers, including complex calendar management, meeting coordination, travel and expense management
• Coordinate domestic and international travel, including flights, hotels and ground transportation, and process expenses through Concur
• Develop a strong understanding of the Valuations & Opinions Group and the engagement lifecycle in order to anticipate team needs and provide effective support
• Maintain accurate engagement, contact and meeting information in Salesforce, including tracking engagement progress, entering notes and supporting marketing lists
• Research companies and contacts to support active engagements and post-close marketing initiatives
• Assist with invoicing and aged receivable follow-up
• Prepare and edit Microsoft Word documents, PowerPoint presentations and Excel files
• Coordinate with professionals across Lincoln’s U.S. and international offices to schedule meetings, conference calls and interviews and facilitate the delivery of presentation materials
• Handle internal and external inquiries professionally and exercise discretion when working with confidential or sensitive information
• Take ownership of administrative projects and other responsibilities as needed

Qualifications

• Minimum of 5 years of comprehensive administrative experience supporting senior executives, preferably in professional services, financial services or investment banking
• Bachelor’s degree
• Demonstrated ability to manage complex calendars, domestic and international travel, and a high volume of competing priorities
• Strong proficiency in Microsoft Office Suite; experience with Salesforce and Concur, or similar systems
• Proactive, resourceful and able to complete assignments independently with sound judgment and minimal supervision
• Excellent written and verbal communication skills with a professional, service-oriented approach
• Exceptional attention to detail, organization and follow-through
• Strong time management and prioritization skills with the ability to perform effectively in a fast-paced, deadline-driven environment

Additional Information

Lincoln International is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status.

The pay range for this role is $60,000-$80,000 on an annual basis. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future.

This range is only applicable for jobs to be performed in Illinois.

An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, revenue-based metrics, and business or organizational needs.

This job is also eligible for bonus pay.

We offer a comprehensive package of benefits to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company’s sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.