Administrative Assistant

Lincoln International; Chicago (IL); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Blue Cross Blue Shield PPO Insurance

VSP Vision Insurance

Delta Dental Insurance

LTD, STD and Life Insurance

401K Plan and Profit Share

Paid Time Off (17 days)

Job summary

Lincoln International, Inc. in Chicago is seeking an organized Administrative Assistant to support deal teams and executives in a hybrid in-office role, with occasional remote work.

You will manage calendars, arrange domestic and international travel, process expenses in Concur, prepare meeting materials, print and bind books, and mentor interns as needed. Strong MS Office, attention to detail, and solid communication are required; Salesforce experience is a plus.

Qualifications

• Proven experience as an assistant or in a similar corporate role.
• Minimum Associate’s Degree required.
• Proficiency in Microsoft Office with strong written and verbal communication.
• Experience using Salesforce and Concur is a plus.
• Excellent organization and multitasking abilities.

Responsibilities

• Become knowledgeable of Lincoln’s business and how M&A deal processes work.
• Arrange domestic and international travel for deal teams.
• Process expenses through Concur.
• Set up meetings and coordinate calendars and logistics.
• Prepare and bind books and materials as needed.
• Support internship mentorship and other administrative duties.

Skills

Microsoft Office

Communication

Attention to detail

Organization

Time management

Multitasking

Salesforce

Concur

Education

Associate’s Degree

Tools

Salesforce

Concur

Job description

Lincoln International, Inc. (NYSE: LCLN) is a trusted investment banking advisor to business owners and senior executives of leading private equity firms and their portfolio companies and to public and privately held companies. Our services include mergers and acquisitions advisory, private funds and capital markets advisory, and valuations and fairness opinions. The global enterprise is comprised of a tightly integrated team of more than 1,400 professionals in more than 30 offices in 14 countries, offering an unobstructed perspective on the global private capital markets, backed by superb execution and a deep commitment to client success. With extensive industry knowledge and relationships, timely market intelligence and strategic insights, we forge deep, productive client relationships that endure for decades. Connect with us to learn more at www.lincolninternational.com.

At Lincoln International, we know that the success of our global organization is a direct outcome of the strength of our people. We encourage diversity of thought and create talent density by attracting, retaining and engaging high performers from all demographics, backgrounds and perspectives. We value diversity, equity and inclusion as a catalyst to foster innovation and creative problem solving, access the best candidates and adapt to a highly dynamic, competitive environment. We know that employing a diverse team and valuing the unique perspectives of our people allows us to better understand and serve the needs of our clients.

Lincoln International is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage you to read more about our commitment to diversity and Environmental, Social & Governance (ESG) efforts.

Lincoln International follows a hybrid work structure with an emphasis on in office collaboration. Our employees work in our offices Monday through Thursday each week, with the option to work remotely or from the office on Fridays.

Lincoln fosters a cohesive and supportive work environment and encourages teamwork. To be successful in this role, you will have exceptional organizational skills, be team focused, and have flexibility to best support each team member. In addition, you will have a strong attention to detail, the ability to work professionally and efficiently in a deadline driven environment and the willingness to take ownership of tasks from beginning to end. Regular working hours are 8:30 am to 5:00 pm with a 30-minute lunch break. Willingness and ability to work overtime is necessary.

Duties and Responsibilities:

• Become knowledgeable of Lincoln’s business and understand how a merger and acquisition deal process works
• Become proficient in Salesforce; gain understanding of the Deal Tracker and its functionality to perform deal related tasks
  • Assist with entering contacts to add to marketing lists and Outlook contacts
  • Research companies and contacts for active deals and post close marketing initiatives
  • Work with deal team to track status of potential investors for deals through Salesforce
• Arrange domestic and international travel for deal teams
• Process expenses through Concur
• Set up meetings in and out of the office which may include breakfast and lunch arrangements
• Print and bind books as necessary
• Other administrative duties as needed
• Prepare and assist with UPS/FedEx shipments
• Strategic and tactical review calendar management and scheduling
• Intern mentorship

Qualifications:

• Proven experience as an assistant or a similar role in a corporate environment
• Minimum of Associate’s Degree required
• Proficiency in Microsoft Office
• Experience using Salesforce and Concur is a plus
• Excellent written and verbal communication skills
• Attention to detail and problem-solving skills
• Strong organization skills with the ability to multitask
• Time management skills and the ability to prioritize work

Benefits Include:

• Blue Cross Blue Shield PPO Insurance plan
• VSP Vision Insurance
• Delta Dental Insurance
• LTD, STD and Life Insurance
• 401K Plan and Profit Share
• Paid Time Off on an accrual basis (17 days)
• Competitive salary
• End of year nominal, discretionary annual bonus

Additional Information:

Lincoln International is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status.

The salary for this role is $50,000-$60,000 on an annual basis. This salary is only applicable for jobs to be performed in Chicago.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

This job is also eligible for bonus pay. We offer a comprehensive package of benefits to eligible employees.

Location: 110 North Wacker Drive | 51st Floor | Chicago | Illinois | 60606 | United States.