Executive Assistant

Publicis Groupe Holdings B.V; Chicago (IL); On-site; USD 61,000 - 84,000; Full time

Job summary

The Executive Assistant at Publicis Groupe will provide confidential administrative support to senior executives, manage calendars, travel and expenses, and prepare reports and presentations. You will anticipate business needs, exercise judgment, and maintain poise under pressure in a fast-paced environment.

We seek a Bachelor’s degree or equivalent with 3–5+ years supporting executive staff, strong MS Office skills, exceptional communication, organization, and the ability to handle sensitive

Qualifications

• Bachelor's degree or equivalent experience.
• 3–5+ years of experience in administrative role supporting executive level employees.
• Proficient with Microsoft Office (Excel, Word, PPT and Outlook).
• Excellent communication skills.
• Strong organizational and project management skills.
• Attention to detail and accuracy.
• Excellent judgment, problem solving and decision making ability.
• Excellent relationship building skills.
• Ability to handle sensitive and confidential information with integrity.
• Ability to multi-task and prioritize; demonstrated agility and flexibility.
• Passion and enthusiasm for the position and the organization.

Responsibilities

• Provide administrative support with high degree of initiative, confidentiality and professional demeanor.
• Maintain calendars using Microsoft Outlook and schedule meetings with good judgment of priorities.
• Provide business travel support and monitor travel schedules.
• Expense reporting – T&E preparation and submission.
• Input weekly timesheets and manage Outlook Out-of-Office Assistant and department timesheets.
• Coordinate meetings and events.
• Maintain confidential files and records with discretion.
• Handle internal and external correspondence; create reports and presentations as necessary.
• Seek opportunities to evaluate existing processes and suggest improvements.
• Build professional relationships with coworkers, clients and business partners.

Skills

Communication

Organization

Time management

Attention to detail

Relationship building

Problem solving

Adaptability

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

Company description

Publicis Groupe is a global leader in communication and is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and digital business transformation. Through a unified and fluid organization, Publicis Groupe partners with its clients across communication, media, data and technology to ensure access to the full breadth of capabilities in every market. Present in over 100 countries, Publicis Groupe employs around 103,000 professionals.

Overview

The Executive Assistant will provide administrative support to assigned senior executives in a professional, efficient, and confidential manner. The position will require discretion, judgment, tact, poise, and the ability to prioritize and be proactive in anticipating the business needs of the assigned senior executives. The Executive Assistant must possess superb time management skills, excellent verbal and written communication skills, a productive approach toward work, and a strong sense of urgency.

Responsibilities

• Provide administrative support with high degree of initiative, confidentiality and professional demeanor. Maintain poise to project a professional image with diplomacy and creativity in work strategies.
• Maintain calendars using Microsoft Outlook with little input. Schedule meetings using knowledge and good judgment of priorities.
• Provide business travel support, monitoring travel schedules and provide back up plans as needed.
• Expense reporting – T&E preparation and submission
• Input weekly timesheets and manage Outlook Out-of-Office Assistant. Maintain up to date status on department timesheets and vacation calendars.
• Coordinate meetings and events.
• Maintain confidential files and records using judgment and discretion.
• Handle internal and external correspondence; create reports and presentations, as necessary.
• Seek out opportunities to evaluate existing processes and make improvements when necessary.
• Build effective, professional relationships with co-workers, clients and business partners.
• Perform duties and projects as assigned by senior executives.

Qualifications

• Bachelor's degree or equivalent experience
• 3-5+ years of experience in administrative role supporting executive level employees
• Proficient with Microsoft Office (Excel, Word, PPT and Outlook) - required
• Excellent communication skills
• Strong organizational and project management skills
• Attention to detail and accuracy
• Excellent judgment, problem solving and decision making ability
• Excellent relationship building skills
• Ability to handle sensitive and confidential information with integrity
• Ability to multi-task and prioritize; demonstrated agility and flexibility
• Passion and enthusiasm for the position and the organization

Additional information

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive.

• Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact [e-mail].

All your information will be kept confidential according to EEO guidelines.

Veterans Encouraged to Apply.

#LI-AM3

Compensation Range: USD $60,800.00 - USD $84,000.00/Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 10/6/2026.