Executive Assistant

Cornerstone Building Brands, Inc.; Cary (NC); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Medical, dental and vision benefits

Paid time off & holidays

401(k)

Tuition reimbursement

Professional development

Job summary

Cornerstone Building Brands is seeking an Executive Assistant to provide high-level administrative support to select Executives in Cary, NC. The role focuses on calendar management, travel planning, meeting coordination, and sensitive reporting in a fast-paced environment.

The ideal candidate has 8+ years supporting senior leaders, exceptional communication skills, and a proven ability to handle confidential information with discretion.

Qualifications

• Bachelor’s Degree preferred; experience in lieu of education will be considered.
• Minimum 8+ years in a corporate environment supporting executives at the top executive level.
• Proficiency in project coordination/scheduling.
• Proficiency in data collection and reporting.
• Advanced proficiency in Windows, Word, Excel, TEAMS, and PowerPoint.
• Strong written and oral communication skills.
• Professional demeanor and ability to maintain confidentiality.
• Ability to anticipate needs of EVP, CFO, SVP, Corporate Controller and CMO.

Responsibilities

• Manage multiple complex calendars and coordinate domestic travel.
• Prepare letters, memos, documents, and various reports.
• Handle confidential communications and correspondence.
• Coordinate meetings and prepare agendas and materials.
• Take minutes and compile information into reports and presentations.
• Process expense reports, bills, and office supplies.
• Collaborate with other assistants for leadership support.
• Develop onboarding plans with HR and leadership.

Skills

Executive support

Calendar management

Travel planning

Communication skills

Confidentiality

Relationship building

Multitasking

Proactive problem solving

Education

Bachelor’s degree

Tools

Windows

Word

Excel

Teams

PowerPoint

Job description

Cornerstone Building Brands is a leading manufacturer of exterior building products for residential and low-rise non-residential buildings in North America. Headquartered in Cary, N.C., we serve residential and commercial customers across the new construction and Repair & Remodel (R&R) markets. Our market-leading portfolio of products spans vinyl windows, vinyl siding, stone veneer, metal roofing, metal wall systems and metal accessories. Cornerstone Building Brands’ broad, multi-channel distribution platform and expansive national footprint includes more than 18,800 team members at manufacturing, distribution and office locations throughout North America. Corporate stewardship and Environmental, Social and Governance (ESG) responsibility are embedded in our culture. We are committed to contributing positively to the communities where we live, work and play. For more information, visit us athttp://cornerstonebuildingbrands.com .

Job Description

The Executive Assistant, based in Cary, NC, is responsible for providing exceptional administrative support to select Executives, including the EVP, Chief Financial Officer, SVP, Corporate Controller and Chief Marketing Officer, while exercising a high degree of discretion and confidentiality. The successful candidate will work closely and collaboratively in a fast-paced environment and will serve as the primary point of contact for internal and external constituents on matters pertaining to the respective Executive leaders, including calendar management, travel planning, in-person and virtual meeting preparation, and business reporting.

KEY RESPONSIBILITIES

Support executives by representing the office with exceptional customer service, interpersonal savvy and efficiency, and attention to detail.

Role responsibilities include managing multiple complex calendars, planning, and coordinating domestic travel.

Communicate on behalf of EVP, Chief Financial Officer, SVP, Corporate Controller and Chief Marketing Officer with both internal and external constituents. This includes both written and verbal communications.

Drafts letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and the nature of business and the organization.

Handle incoming and outgoing phone and electronic communications while exercising and maintaining the highest level of confidentiality.

Coordinate internal and external meetings and compile all necessary presentation materials and agendas for all attendees.

Serve as key data entry and compilation minute-taker for multiple meetings, consolidating information as needed into reports and presentations; provide follow-up materials.

Manage, reconcile, and submit expense reports for the respective Executives, process bills, order supplies, and general office support.

Work closely and collaborate with the Executive Assistants for other leaders and other colleagues in support of special assignments.

Develop detailed onboarding plans leveraging templates, continuously improve onboarding process and related documentation with input from HR and senior operations leadership.

Other duties, as assigned.

LEADERSHIP COMPETENCIES:

Cornerstone Building Brands (CBB) Values and Behaviors & Mindsets – Act consistently with CBB’s Values (Safety, Integrity, & Inclusion) and Behaviors & Mindsets (Customer-Centricity, Interconnectedness, Continuous Improvement).

Delivers Results – Prioritizes achieving outcomes without compromising values. Superior attention to detail, strong organizational and multi-tasking skills, proactive, positive, strong follow-through, and highly professional

Discretion- manages highly confidential information effectively and sensitively

Influences with Impact – Clearly communicates with confidence to drive action and build enthusiasm

Manages Courageously – Adapts to change and effectively resolves conflict

Resiliency – Rebounding from setbacks and adversity when facing difficult situations

Strong time management skills - proven abilities to prioritize tasks, multitask, meet deadlines, work independently, proactively, and reliably

Qualifications

KEY EXPERIENCES

Bachelor’s Degree preferred; experience in lieu of education will be considered

Minimum 8+ years in a corporate environment supporting executives at the top executive level

Proficiency in project coordination/scheduling

Proficiency in data collection and reporting

Advanced proficiency in Windows, Word, Excel, TEAMS, and PowerPoint

Strong written and oral communication skills

Professional demeanor and ability to always maintain confidentiality

Ability to proactively anticipate needs of and opportunities for EVP, Chief Financial Officer, SVP, Corporate Controller and Chief Marketing Officer

Ability to build and maintain business relationships and be calm and flexible under pressure and amidst changing priorities

Experience building a positive team environment and establish working relationships inside and outside of the group

Additional Information

Our teams are at the heart of our purpose to positively contribute to the communities where welive, work and play. Full-time* team members receive** medical, dental and vision benefits starting day 1. Other benefits include PTO, paid holidays, FSA, life insurance, LTD, STD, 401k, EAP, discount programs, tuition reimbursement, training, and professional development.

*Full-time is defined as regularly working 30+ hours per week. **Union programs may vary depending on the collective bargaining agreement.

Cornerstone Building Brands is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, or status as a protected veteran. You can find the Equal Employment Opportunity Poster here . You can also view Your Right to Work Poster here along with This Organizations Participation in E-Verify Poster here .If you'd like to view a copy of the company's affirmative action planfor protected veterans or individuals with disabilities or policy statement, please contact Human Resources at 281-897-7788 or [emailprotected] . If you have a disability and you believe that you need a reasonable accommodation in order to search for a job opening or to submit an online application, please contact Human Resources at 281-897-7788 or [emailprotected] . This email is used exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only emails received for this purpose will be returned. Messages left for other purposes, such as following up on an application or technical issues not related to a disability, will not receive a response.

All your information will be kept confidential according to EEO guidelines.

Must be at least 18 years of age to apply.

Note to External Recruiters

Cornerstone Building Brands does not accept unsolicited resumes and will not pay fees for any candidate submissions that were not expressly authorized.