Executive Assistant

ABB Inc; Cary (NC); Remote; USD 59,000 - 94,000; Full time

Job summary

ABB is seeking an experienced Sales Operations & Programs Administrator to support executives and streamline business administration. This role, reporting to the Sales Operations & Programs Leader, is remote-friendly and joins a team dedicated to improving efficiency and accuracy across reports, budgets, and events.

You will handle research, compile reports, coordinate travel and conferences, manage internal communications, and provide financial support, including budgeting and requisitions,

Qualifications

• Supports senior and executive management with admin tasks and reports.
• Drives process improvement to maximize efficiency and effectiveness.
• Handles internal/external inquiries and coordinates events and travel.
• Provides financial support including budgeting, requisitions, and invoices.
• Manages communication to keep teams informed and aligned.

Responsibilities

• Assist business managers with research, data verification, and reporting.
• Create presentations, org charts, and other documents.
• Coordinate internal/external communications and knowledge sharing.
• Implement ABB processes and pursue continuous improvement.
• Arrange travel, itineraries, conferences, and speaker coordination.
• Monitor budget spending and process requisitions/invoices.

Skills

Critical thinking

Organizational skills

Executive-facing communication

Tools

Microsoft Office

Excel

SAP

Concur

Job description

At ABB, we help industries run leaner and cleaner-and every person here makes that happen. You'll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.

This position reports to:

SALES OPERATIONS & PROGRAMS LEADER

The work model for the role is: Remote, #LI-remote

Your role and responsibilities:

• Assists a business/business manager(s) in all business-relevant administration tasks, such as conducting research, compiling, verifying the information, and creating special reports, presentations, organization charts, correspondence, and other relevant documents.
• Responsible for different communication tasks within their own area of responsibility, ensuring sharing of knowledge and information to keep others informed and up to date.
• Implement ABB processes and initiate continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.
• Acts as the point of contact for internal/external inquiries via phone and email, assesses the urgency of issues, and initiate's appropriate action.
• Arrange business-critical internal/external events, including arranging travel, developing itineraries, booking accommodation, registering for conferences, and coordinating with visiting speakers, among other tasks.
• Provides financial support at a business level, which includes monitoring budget spending, raising and approving requisitions/invoices, and other related tasks.

Qualifications for the role:

• 5+ years of experience
• Strong critical thinking and organizational skills
• Experience working with senior and executive management
• Microsoft Office, Excel, SAP, and Concur preferred
• Candidates must already have work authorization that would permit them to work for ABB in the US.

Why ABB?

What's in it for you

We empower you to take initiative, challenge ideas, and lead with confidence. You'll grow through meaningful work, continuous learning, and support that's tailored to your goals. Every idea you share and every action you take contributes to something bigger.

ABB is an Equal Employment Opportunity and Affintive Action employer for protected Veterans and Individuals with Disabilities at ABB.

All qualified applicants will receive consideration for employment without regard to their- sex (gender identity, gender expression, sexual orientation), marital status, citizenship, age, race and ethnicity, inclusive of traits historically associated with race or ethnicity, including but not limited to hair texture and protective hairstyles, color, religious creed, national origin, pregnancy, physical or mental disability, genetic information, protected Veteran status, or any other characteristic protected by federal and state law.

For more information regarding your (EEO) rights as an applicant, please visit the following websites: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

As an Equal Employment Opportunity and Affintive Action Employer for Protected Veterans and Individuals with Disabilities, applicants may request to review the plan of a particular ABB facility between the hours of 9:00 A.M. - 5:00 P.M. EST Monday through Friday by contacting an ABB HR Representative at 1-888-694-7762.

Protected Veterans and Individuals with Disabilities may request a reasonable accommodation if you are unable or limited in your ability to use or access ABB's career site as a result of your disability. You may request reasonable accommodations by calling an ABB HR Representative at 1-888-694-7762 or by sending an email to [e-mail]. Resumes and applications will not be accepted in this manner.

ABB Benefit Summary for eligible US employees

[excludes ABB E-mobility, Athens union, Puerto Rico]

Go to MyBenefitsABB.com and click on "Candidate/Guest" to learn more

Health, Life & Disability

• Choice between two medical plan options: A PPO plan called the Copay Plan OR a High Deductible Health Plan (with a Health Savings Account) called the High Deductible Plan.
• Choice between two dental plan options: Core and Core Plus
• Vision benefit
• Company paid life insurance (2X base pay)
• Company paid AD&D (1X base pay)
• Voluntary life and AD&D - 100% employee paid up to maximums
• Short Term Disability - up to 26 weeks - Company paid
• Long Term Disability - 60% of pay - Company paid. Ability to "buy-up" to 66 2/3% of pay.
• Supplemental benefits - 100% employee paid (Accident insurance, hospital indemnity, critical illness, pet insurance
• Paid Parental Leave
• Employee Assistance Program
• Health Advocate support resources for mental/behavioral health, general health navigation and virtual health, and infertility/adoption
• Employee discount program

Retirement

• 401k Savings Plan with Company Contributions
• Employee Stock Acquisition Plan (ESAP)

Time off

ABB provides 11 paid holidays. Salaried exempt positions are provided vacation under a permissive time away policy

Compensation

While base salary is determined by things such as the successful applicant's qualifications and experience, this position is expected to pay between $58,500 and $93,600 annually.

Building a cleaner, smarter future takes all kinds of minds: the curious, the courageous, and the creative. That's why we welcome people from all backgrounds and experiences.