Executive Assistant

ChargePoint; Campbell (CA); On-site; USD 110,000 - 140,000; Full time

Job summary

ChargePoint is seeking an experienced executive administrator to support C‑Suite and high‑level leaders in a fast‑growing technology company. You will manage calendars, coordinate travel, and handle confidential information with discretion.

This role requires strong organizational skills and the ability to operate in a dynamic startup environment. The position involves on‑site work in Campbell, CA, with responsibilities spanning scheduling, event logistics, expense reporting, and

Qualifications

• 8+ years of experience supporting C-Suite or high-level executives.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with NetSuite and Navan is highly preferred.
• Bachelor’s degree preferred or equivalent high-level admin experience.

Responsibilities

• Orchestrate complex calendars for the executive team and resolve conflicts.
• Coordinate domestic and international travel itineraries, including visas and logistics.
• Lead budget and expense reporting, create and manage POs and invoicing processes.
• Act as liaison between executives and internal departments to ensure timely follow-ups.
• Prepare high-quality reports and briefing materials for executive reviews.

Skills

Executive support

Calendar management

Problem solving

Attention to detail

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

NetSuite

Navan

Job description

About Us

With electric vehicles expected to be nearly 30% of new vehicle sales by 2025 and more than 50% by 2040, electric mobility is becoming a reality. ChargePoint (NYSE: CHPT) is at the center of this revolution, powering one of the world’s leading EV charging networks and a comprehensive set of hardware, software and mobile solutions for every charging need across North America and Europe. We bring together drivers, businesses, automakers, policymakers, utilities and other stakeholders to make e‑mobility a global reality.

Since our founding in 2007, ChargePoint has focused solely on making the transition to electric easy for businesses, fleets and drivers. ChargePoint offers a once‑in‑a‑lifetime opportunity to create an all‑electric future and a trillion‑dollar market.

At ChargePoint, we foster a positive and productive work environment by committing to live our values of Be Courageous, Charge Together, Love our Customers, Operate with Openness, and Relentlessly Pursue Awesome. These values guide how we show up every day, align, and work together to build a brighter future for all of us.

Join the team that is building the EV charging industry and make your mark on how people and goods will get everywhere they need to go, in any context, for generations to come.

Reports To

Vice President, People

What You Will Be Doing

Strategic Operations & Calendar Management

• Orchestrate Complex Calendaring: Manage intricate, high‑volume calendars for the executive team, proactively resolving conflicts and anticipating shifts in priority
• Workflow Optimization: Monitor office deadlines and manage internal workflows to ensure leadership stays ahead of critical milestones
• Global Logistics: Coordinate comprehensive domestic and international travel itineraries, including visa requirements and ground logistics, expense reports etc
• Event & Hospitality Oversight: Lead the planning and execution of meetings, team‑building events, and high‑level hospitality, including catering and venue logistics

Cross‑Functional Liaison & Communication

• Internal Diplomacy: Act as a primary point of contact between the executives and internal departments, facilitating smooth communication and timely follow‑ups
• Professional Representation: Greet visitors and represent the executive suite with a high degree of professionalism, ensuring a world‑class experience for partners and guests
• Confidentiality & Discretion: Serve as a trusted gatekeeper for sensitive organizational information, handling all matters with the utmost integrity and judgment

Financial & Project Administration

• Expense & Budget Support: Execute monthly expense reporting, accounting tasks, creating and managing POs and billing/invoicing processes with precision
• Independent Project Management: Act as a standalone project manager for various administrative initiatives, seeing them through from conception to completion
• Reporting & Documentation: Prepare high‑quality reports, presentations, and briefing materials for executive review

What You Will Bring to ChargePoint

• Executive Presence: A polished, professional demeanor capable of representing the organization to global stakeholders
• Adaptive Problem Solving: The ability to use sound judgment and remain composed in a fast‑paced environment characterized by shifting priorities and frequent interruptions
• High Emotional Intelligence: Strong networking and negotiation skills with the ability to "read the room" and provide support exactly where it is needed most
• Growth Mindset: A "roll‑up‑your‑sleeves" attitude with a hunger to learn the business deeply and grow within the organization
• Extreme Detail‑Orientation: A meticulous approach to work where no detail is too small to be overlooked

Requirements

• Experience: 8+ years of experience supporting C‑Suite or high‑level executives, preferably within a high‑growth technology environment
• Technical Proficiency: Fully proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Systems Knowledge: Previous experience with NetSuite and Navan is highly preferred
• Education: Bachelor’s degree preferred, or equivalent high‑level administrative experience
• Startup DNA: Experience in a startup or rapid‑scale environment is a significant plus; you should be comfortable with ambiguity and "building the plane while flying it."
• Working on‑site: ability to come into the office 5 days a week

Location

Campbell, CA

ChargePoint is committed to fair and equitable compensation practices. The targeted US salary range for roles at this operating level is $110,000 to $140,000. This range represents base salary and does not reflect equity, benefits or variable pay where applicable. Actual base salaries are based on several factors unique to each candidate, including but not limited to skill set, experience, certifications and specific work location.

We are committed to an inclusive and diverse team. ChargePoint is an equal opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status or any legally protected status.

ChargePoint is committed to fostering an inclusive workplace that welcomes and supports all qualified individuals. In alignment with this commitment, we ensure that persons with disabilities are provided with reasonable accommodations throughout the employment process.

If you need a reasonable accommodation to participate in the application or interview process, to perform essential job functions, or to access any other benefits and privileges of employment, please contact us at [e-mail].

ChargePoint is an equal opportunity employer. Applicants only - Recruiting agencies do not contact.