Executive Assistant

Flagship Pioneering, Inc.; Cambridge (MA); On-site; USD 120,000 - 145,000; Full time

Job summary

Flagship Pioneering, based in Cambridge, seeks an Executive Assistant to support the Chief Business Development Officer and the Business Development Leadership Team. The role demands discretion, professionalism, and the ability to manage a broad range of administrative tasks for external stakeholders.

The successful candidate will be highly organized, proactive, and capable of building strong relationships across the organization.

Qualifications

• 7–10 years of experience providing administrative support to C‑suite executives.
• Experience managing external relations or serving as a liaison between executive leadership and external stakeholders.
• High level of commitment, availability and responsiveness outside core working hours including weekends as needed.
• Comfort and readiness to work in a dynamic, demanding, and fast-paced environment.
• exceptionally organized with keen attention to detail and ability to focus under pressure.
• Outstanding verbal and written communication skills; strong ability to inform and engage through written communications.
• Excellent interpersonal and relationship-building skills.
• Professional, positive manner with experience in a confidential role.
• Strong work ethic, entrepreneurial spirit, and willingness to take on multiple priorities.
• Proficient in MS Word and PowerPoint with Advanced Outlook organizational skills.

Responsibilities

• Coordinate calendars to enable daily operations of our venture creation company.
• Coordinate domestic and international travel plans including managing expense reporting and reimbursements.
• Proactively coordinate meetings, create agendas, and manage internal and external communications for the department.
• Act as primary contact for external partners ensuring professional representation of the organization.
• Collaborate with other EAs and staff to coordinate calendars, manage requests, and facilitate events.
• Manage projects for initiatives that foster intradepartmental collaboration and advance department priorities.
• Perform in-office tasks such as greeting guests, planning events, and arranging meals.

Skills

Executive support

Calendar management

Communication

Relationship management

Discretion & confidentiality

Problem solving

Fast-paced environment

Tools

MS Word

PowerPoint

Outlook

Job description

Flagship Pioneering is a bioplatform innovation company that invents and builds platform companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps. Those big leaps in human health and sustainability exponentially accelerate scientific progress in areas ranging from cancer detection and treatment to nature-positive agriculture.

What sets Flagship apart is our ability to advance biotechnology by uniting life science innovation, company creation, and capital investment under one roof in a way that is largely without precedent. Our scientific founders, entrepreneurial leaders, and professional capital managers are each aligned around an institutionalized process that enables us to innovate and transform for the benefit of people and planet.

Many of the companies Flagship has founded have addressed humanity’s most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture.

Flagship has been recognized twice on FORTUNE’s "Change the World" list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies, and has been twice named to Fast Company’s annual list of the World’s Most Innovative Companies.

Position Summary:

This is an exciting opportunity for an Executive Assistant supporting the Chief Business Development Officer and the Business Development Leadership Team.

This role is ideal for an experienced Executive Assistant who can operate with a high degree of professionalism, discretion, and independence while managing a broad range of administrative responsibilities. The position engages primarily with external Flagship stakeholders and plays a key role in supporting Flagship’s partnering efforts across the pharmaceutical ecosystem.

The successful candidate will be highly detail-oriented, possess exceptional organizational skills, and be able to proactively build strong relationships across the organization. Critical thinking, creative problem-solving, and the ability to ensure effective communication and follow-through are essential. The role requires someone who can quickly develop organizational knowledge, anticipate needs, and support complex business priorities.

This position is based in our Cambridge office and requires onsite presence at least 4 days per week.

Responsibilities:

• Coordination of calendars to enable the operational day-to-day activities of our ever-changing venture creation company.
• Coordinate domestic and international travel plans including managing expense reporting and reimbursements.
• Responsible for proactively coordinating meetings, creating agendas, and managing internal and external communications on behalf of the department.
• Act as primary point of contact for potential external partners ensuring a professional and welcoming representation of the organization
• Collaborate with other Executive Assistants and administrative staff members to coordinate calendars, manage requests, and facilitate events. Provide back-up coverage to other Executive Assistants as necessary.
• Manage projects for a variety of initiatives that foster intradepartmental collaboration and advancing the priorities of the department.
• Complete a broad range of in-office administrative tasks including but not limited to greeting guests, planning and coordinating events, ordering meals

Requirements:

• At least 7-10 years of experience providing administrative support to C-suite executives.
• Experience managing external relations or serving as a liaison between executive leadership and external stakeholders
• High level of commitment, availability and responsiveness outside core working hours including weekends as needed.
• Comfort and readiness to work in a dynamic, demanding, and fast-paced environment.
• Exceptionally organized with keen attention to detail with the ability to shift focus and priorities, when necessary, under pressure and within deadlines.
• Outstanding verbal and written communication skills; strong ability to inform and engage through written communications.
• Excellent interpersonal and relationship-building skills.
• Professional, positive manner, with experience in a role requiring a high degree of discretion and confidentiality.
• Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops.
• Strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities. Energetic, enthusiastic, can-do attitude, and interested in learning within a fast-paced, fast-growth organization.
• Proficient in MS Word and PowerPoint with Advanced Outlook organizational skills.

Joining Flagship Pioneering will allow you:

• Make an impact as part of a Fortune "Change the World" company
• Be energized by an exciting startup culture
• Surround yourself with inspirational colleagues and leaders
• Support innovative breakthroughs in health care and sustainability
• Expand your horizons with opportunities for professional growth
• Enjoy unparalleled employee benefits and rewards programs

Flagship Pioneering and our ecosystem companies are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

The salary range for this role is $120,000 - $145,000. Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies, and experience. Flagship Pioneering currently offers healthcare coverage, annual incentive program, retirement benefits and a broad range of other benefits. Compensation and benefits information is based on Flagship Pioneering’s good faith estimate as of the date of publication and may be modified in the future.