Executive Assistant

HSBC Holdings plc; Buffalo (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Wellness Hub

Volunteer program

Matching gifts

Sustainability initiatives

Job summary

HSBC is seeking a Senior Executive Assistant to provide high‑quality executive support in a fast‑moving environment, managing diaries, travel plans and meeting coordination. You’ll be a trusted point of contact for internal and external stakeholders and help prepare presentations and key documents such as business plans.

You’ll deputize in meetings, safeguard confidentiality, and ensure information and timelines stay visible and aligned.

Qualifications

• Experience providing executive support with diary management and travel coordination.
• Ability to organize multi-task requests at pace with clear follow-up.

Responsibilities

• Organize executive diaries, schedules and meeting logistics.
• Arrange travel and accommodation and coordinate plan changes.
• Coordinate activities, events, meetings and services with stakeholders.
• Prepare and organize presentation decks and supporting materials.
• Draft reports and assemble key documents such as business plans.
• Deputize in meetings and make business-related decisions when needed.
• Maintain confidentiality on sensitive activity.

Skills

Executive assistant

Diary management

Travel coordination

Presentation decks

Report drafting

Stakeholder management

Tools

PowerPoint

SharePoint

MS Office

Job description

Our purpose – Opening up a world of opportunity – explains why we exist. Here at HSBC we use our unique expertise, capabilities, breadth and perspectives to open up new kinds of opportunity for our more than 40 million customers. We’re bringing together the people, ideas and capital that nurture progress and growth, helping to create a better world – for our customers, our people, our investors, our communities and the planet we all share.

In compliance with applicable laws, HSBC is committed to employing only those who are authorized to work in the US. Applicants must be legally authorized to work in the U.S. as HSBC will not engage in immigration sponsorship for this position.

Ready to shape how Innovation Banking executives spend their time and attention?

Why HSBC

HSBC is one of the largest banking and financial services organizations in the world. Guided by our purpose of opening up a world of opportunity, our ambition is to become the world’s most trusted bank globally, putting customers at the heart of everything we do.

The Opportunity

Innovation Banking is looking for a Senior Executive Assistant to provide high-quality executive support across a fast-moving environment. This role focuses on keeping priorities on track through thoughtful diary management, travel planning and meeting coordination. You’ll act as a trusted point of contact for internal and external stakeholders and help maintain effective ways of working across the area. You’ll support business administration by preparing presentations and drafting reports and helping pull together key documents such as business plans. You’ll also deputize in meetings where needed including making decisions on matters relating to the business area. Success means leaders and teams have the information, structure and timely coordination they need to move work forward without friction.

What you'll be doing

• Organize executive diaries, schedules and meeting logistics to protect time for key priorities
• Arrange travel and accommodation and coordinate changes when plans shift
• Coordinate activities, events, resources, meetings and services across internal and external stakeholders
• Prepare and organize presentation decks and supporting materials and flag issues when something is not right
• Draft reports and help assemble key documents such as business plans
• Deputize in meetings where required and make decisions on matters relating to the business area
• Manage external relationships and service providers to support day-to-day delivery
• Act as a primary point of contact and gatekeeper for the area while maintaining confidentiality on sensitive activity

What we're looking for

• Bring substantial experience providing executive assistant support including diary management and travel coordination
• Coordinate multiple requests at pace with clear follow-up and strong responsiveness
• Create and organize presentation decks and pull together supporting documents with attention to detail
• Maintain task and request tracking to keep work moving and timelines visible
• Plan meetings with effective sequencing and buffer time to avoid knock-on impacts
• Use Microsoft Office tools including PowerPoint and SharePoint to produce clear and accurate outputs
• Process expenses and manage related administration with accuracy and good judgement
• Work effectively in a close-knit team environment through collaborative ways of working

Keeping Innovation Banking moving

If you want to be at the center of how executive priorities translate into action this role offers real scope to make a visible impact. You’ll create structure across busy schedules and help ensure meetings, materials and follow-ups land well. You’ll partner closely with stakeholders across the business and with external providers to keep delivery smooth. If this sounds like the kind of work you enjoy we’d welcome your application.

As an HSBC employee, you will have access to tailored professional development opportunities to ensure you have the right skills for today and tomorrow. We offer a competitive pay and benefits package including a robust Wellness Hub, all in a welcoming and inclusive work environment. You will be empowered to drive HSBC’s engagement with the communities we serve through an industry-leading volunteerism policy, a generous matching gift program, and a comprehensive program of immersive Sustainability and Climate Change Initiatives. You’ll want to join our Employee Resource Groups as they play a central part in life at HSBC, including the development of our employees and networking inside and outside of HSBC. We value difference. We succeed together. We take responsibility. We get it done. And we want you to help us build the bank of the future!

Your final fixed pay offer will depend on the candidate and several variables, including but not limited to, role responsibilities, skill set, depth of experience and education, licensing/certification requirements, internal relativity, and specific work location.

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, race, national origin, ethnicity, disability or medical condition, genetic information, military or veteran service, religion, creed, sex, gender, pregnancy, childbirth, caregiver status, marital status, citizenship or immigration status, sexual orientation, gender identity or expression or any other trait protected by applicable law.