Executive Assistant

Doist; Boston (MA); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Bitwarden is seeking a dedicated Executive Assistant in the Greater Boston area for a fully remote role with occasional travel. You will support the CEO and executive team, manage calendars, organize events and itineraries, and prepare materials for high-level meetings.

Ideal candidates bring 3-5+ years of EA experience to C-level executives, strong organizational and communication skills, and proficiency with Google Workspace, Slack, and Zoom.

Qualifications

• 3-5+ years of EA experience supporting C-level executives.
• Strong organizational skills and ability to prioritize multiple leaders.
• Excellent written and verbal communication for stakeholders.

Responsibilities

• Work with CEO and executive team as primary point of contact.
• Manage CEO calendar, events, itineraries and logistics.
• Communicate on behalf of CEO with stakeholders.
• Attend and document executive meetings; capture actions.
• Prepare presentations, reports and materials for meetings.
• Occasional travel to offsite meetups and events with planning.

Skills

EA to C-level

Organizational skills

Presentation skills

Written & verbal communication

Calendar management

Travel planning

Remote work tools

Tools

Google Slides

PowerPoint

Google Workspace

Slack

Zoom

Job description

Bitwarden is the trusted identity security leader for millions of users worldwide, empowering enterprises, developers, and individuals to securely manage and share sensitive information anywhere. Bitwarden makes it easy for all users to extend robust security across their devices with password management, secrets management, and passwordless and passkey innovations. The company is headquartered in Santa Barbara, California with team members located across the globe. Learn more at bitwarden.com . We are looking for a dedicated, detail-oriented Executive Assistant to join the Bitwarden team as we head into our next stage of growth. This person will support our Executive team, interact with our board members, and will be a key representative of the Bitwarden organization.

For this role we’re looking for someone located in the Greater Boston area. This is a fully remote position with occasional travel required.

RESPONSIBILITIES

• Work closely with our CEO and other members of our executive team and act as the CEO’s primary point of contact
• Provide critical support to the CEO through calendar management, coordination of events, arranging itineraries, and ensuring all logistical details are organized and planned accordingly
• Communicate effectively on behalf of the CEO through excellent written and verbal communications to ensure timely and professional engagement with stakeholders
• Manage and attend executive meetings - actively participate in these meetings while capturing key information and action items
• Prepare presentations, reports, documentation, and other relevant materials for executive-level meetings
• Occasionally travel to offsite team meetups, executive meetings, company events, trade shows, etc. and provide planning for these events

WHAT YOU BRING TO BITWARDEN

• 3-5+ years of Executive Assistant experience supporting C-level executives
• Demonstrated commitment to the EA profession, with goals of growing within this career path
• Strong organizational skills with ability to prioritize competing demands from multiple leaders
• Strong experience building slide decks and presentations in Google Slides or Powerpoint for executive level meetings
• Proactive problem-solver who can anticipate needs and can work independently
• High emotional intelligence and discretion when handling confidential information
• Excellent written and verbal communication skills
• Collaborative and adaptable mindset
• Proficiency with calendar/scheduling tools
• Experience with travel booking platforms and complex itinerary management
• Comfortable with tech stack common in remote organizations (Google Workspace, Slack, Zoom, project management tools)

WHAT TO EXPECT IN THE INTERVIEW PROCESS

• Meeting with our Recruiting Manager
• Interview with our People Operations Lead
• Interview with our CEO
• Reference calls

A FEW REASONS TO WORK WITH US

• Our user community loves us and we love them. Come to work each day with a sense of purpose as we bring a more secure internet experience to everyone from our friends and family to the world’s largest organizations.
• Become an expert. You’ll get immersed in the prominent technology markets of security and open source software.
• We are dedicated to building a diverse and talented team.
• Work remotely with motivated and supportive team members across the world.
• Learn and grow. Take on new challenges with the support of your team, and join our #growth-club to continue personal and professional development.

In the United States, the starting base compensation range for this role is $80,000 - $100,000 . Actual compensation may vary based on level, relevant experience, and skill set as assessed in the interview process, as well as market data by location. See our careers page for a list of benefits. Please note that compensation outside the U.S. will differ based on the market.