Executive Assistant

Hermeus; Boston (MA); Hybrid; USD 95,000 - 125,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Stock options

Paid parental leave

Unlimited PTO

Job summary

Hermeus in Boston is seeking an Executive Assistant to manage calendars for a small group of senior executives, enabling them to focus on strategic initiatives. You will own scheduling, travel planning, and gatekeep effectively, collaborating closely with senior leaders and cross-functional teams to keep operations running smoothly.

The role requires 4+ years of administrative experience in fast-paced environments, excellent communication, discretion, and the ability to coordinate across time

Qualifications

• Minimum 4+ years of administrative experience supporting senior-level executives in a fast-paced environment.
• Excellent written, verbal, and interpersonal communication; professional interface with high-level executives and clients.
• Strong organizational skills, multi-tasking, and ability to deliver high-quality results.

Responsibilities

• Manage daily calendars for 2-3 senior executives.
• Respond to internal and external meeting requests.
• Arrange travel, accommodations, itineraries, and related correspondence.
• Act as point of contact for external guests and ensure hospitable experience.
• Plan and host external meetings, coordinating with organizers and stakeholders.
• Establish standards for future EA hires and new processes.
• Work cross-functionally to ensure seamless office communication.

Skills

Executive support

Calendar management

Travel planning

Cross-functional collaboration

Discretion

Tools

Microsoft Office

CRM systems

Slack

Confluence

Ramp

Job description

Hermeus is a venture-backed defense aviation company reclaiming the lost art of rapid iterative prototyping to build the fastest aircraft in the world today. By prioritizing relentless hardware iteration, we deliver high-speed systems at the pace of the modern battlefield. We work with the Department of War to provide the high-speed capabilities our nation and its allies need to maintain a durable, asymmetric advantage.

About the Role

As an Executive Assistant at Hermeus, you will manage the wide range of time demands for a small group of senior executives. You’ll be empowered to own the executive’s calendar and help them more effectively manage when, where, and how they execute their duties. Your impact on the business is massive as you collaborate closely with senior leaders and cross-functional teams to deliver the world’s fastest airplane.

Responsibilities

• Executive Support: Manage daily calendars for ~2-3 senior executives.
• Calendar Management: Respond to internal and external meeting requests.
• Travel & Itineraries: Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed.
• Guest Relations: Act as point of contact for external guests, ensuring a hospitable experience.
• Meeting Coordination: Plan and host external meetings, partnering with event organizers and internal stakeholders.
• Process Improvement: Establish the standard for all future EA hires at Hermeus. This includes collaboratively building out new processes and standards.
• Team Synergy: Work cross-functionally with other administrative and operations team members to ensure seamless office communication.
• Flexible Travel: Must be willing to travel to LA, ATL, or DC as needed, and comfortable working across different environments or schedules.

Requirements

• Experience: A minimum of 4+ years administrative experience supporting senior-level executives in a fast-paced environment.
• Communication: Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high-level executives, clients, employees, and business associates both internal and external.
• Organizational Skills: Strong organizational and time management skills. Proven experience in multi-tasking and collaborating with multiple people and priorities, while delivering high-quality results and follow-through.
• Onsite Presence: Must be able to work onsite in LA a minimum of two days per week as needed by leadership to support a growing organization.
• Company Alignment: Demonstrates curiosity and a desire to understand company goals
• Adaptability: Ability to pivot quickly as new context emerges while collaborating effectively within a dynamic team environment
• Discretion: Proven ability to handle confidential and sensitive information in a professional manner.
• Detail-Oriented: Excellent attention to detail and accuracy.
• Technical Skills: Strong Microsoft Office Suite skills and proficiency in scheduling meetings in multiple time zones.
• Logistics: Experience planning and booking international travel, and handling executive monthly expense reports.

Preferred Skills and Experience

• Experience working with CRM systems, Slack, Confluence, Ramp
• Experience working in a tech start-up
• Experience supporting teams in a highly collaborative environment.
• Experience coordinating executive-level meetings requiring security clearance.
• Experience supporting engineering/product teams.

$95,000 - $125,000 a year

The salary range listed for this role is intended as a general guideline. Final compensation will be determined based on a variety of factors, including role scope and responsibilities, relevant experience, education and training, key skills, market data, and business needs.

At Hermeus, compensation is only one part of our total rewards package. We offer competitive pay, equity, and a range of benefits designed to support our team.

Benefits:

• Health & Wellness: 100% employer-paid healthcare and pet insurance
• Financial: Competitive pay, stock options, 401(k) retirement plan, and potential year-end bonuses
• Time Off: Paid parental leave, 12 federal holidays, unlimited PTO for exempt employees, and generous accrued PTO for non-exempt employees
• Office Perks: Weekly paid office lunches and fully stocked breakrooms

U.S. EXPORT CONTROL COMPLIANCE STATUS

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. US persons include U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.

EQUAL OPPORTUNITY

Hermeus is an Equal Opportunity Employer. Employment decisions at Hermeus are based solely on merit, competence, and qualifications, without regard to race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.